Supplier PEPPOL Message Implementation Guide First Release Date: 11/01/2017 Last Revision Date: 07/07/2020 http://www.netedi.co.uk Document Version: 3.61 NHS Supply Chain Supplier Message Implementation Guide Contents Document Control .................................................................................................................. 4 Revision History ................................................................................................................. 4 Overview ................................................................................................................................ 5 1 PEPPOL Document Overview ............................................................................................. 6 1.1 Stock Orders ............................................................................................................ 7 1.2 Blue Diamond (Cross-Dock) Orders ......................................................................... 7 1.3 eDirect Orders ......................................................................................................... 7 1.4 Order Response ...................................................................................................... 8 1.5 Advanced Shipping Notification - ASN ..................................................................... 8 1.5.1 Serial Shipping Container Code (SSCC) ................................................................ 8 1.5.2 Basic ASN Hierarchy .............................................................................................. 9 1.5.3 Complex ASN Hierarchy ........................................................................................ 9 1.6 Despatch Advice (Delivery Confirmation) ............................................................... 10 2 Benefits and changes of moving to PEPPOL .................................................................... 11 2.1 Benefits of PEPPOL with NHS Supply Chain .............................................................. 11 2.2 Important business process changes.......................................................................... 11 2.2.1 Order Notes ......................................................................................................... 11 2.2.2 Labelling .............................................................................................................. 11 2.2.3 Order Amendments .............................................................................................. 11 2.2.4 Despatch Advice (Delivery Confirmation) – eDirect orders only............................ 12 2.2.5 Despatch Advice (ASN) ....................................................................................... 12 2.2.6 Order Response, Despatch Advice, Invoice and Credit Note rejections ............... 12 2.2.7 Delivery Location GLN ......................................................................................... 12 2.2.8 Invoices ................................................................................................................ 12 3 Exchanging PEPPOL Documents with NHS Supply Chain ............................................... 13 3.1 Pre-requisites ............................................................................................................. 13 3.2 NHS Supply Chain PEPPOL Connectivity .................................................................. 13 3.1.1 PEPPOL ID’s ....................................................................................................... 14 3.1.2 Contact Information .............................................................................................. 14 4 NHS Supply Chain PEPPOL document Summary ............................................................ 15 5. Purchase Orders .............................................................................................................. 16 5.1 Department of Health Data Dictionary changes .......................................................... 16 5.2 Requirements ............................................................................................................. 17 5.3 Example ..................................................................................................................... 33 6 Order Responses .............................................................................................................. 40 6.1 Requirements ............................................................................................................. 40 6.2 Example ..................................................................................................................... 44 6.2.1 Order Response – Accepted with Amendment ..................................................... 44 6.2.2 Order Response – Accepted ................................................................................ 49 6.2.3 Order Response – Rejected ................................................................................. 51 7. Advanced Shipping Notes (ASN) Despatch Advices ........................................................ 53 7.1 Requirements ............................................................................................................. 54 7.2 Example ..................................................................................................................... 67 Page 2 of 143 v3.61 NHS Supply Chain Supplier Message Implementation Guide 7.2.1 Basic Hierarchy .................................................................................................... 67 7.2.2 Complex Hierarchy............................................................................................... 72 8. Despatch Advices (Confirmation) ..................................................................................... 78 8.1 Requirements ............................................................................................................. 78 8.2 Example ..................................................................................................................... 84 9. Invoices............................................................................................................................ 88 9.1 Requirements ............................................................................................................. 88 9.2 Example ................................................................................................................... 109 10. Credit Notes ................................................................................................................. 115 10.1 Requirements ......................................................................................................... 115 10.2 Example ................................................................................................................. 131 11. PEPPOL Validation ...................................................................................................... 135 Appendix A – PEPPOL Connectivity .................................................................................. 136 I already have a PEPPOL Access Point provider ............................................................ 136 I don’t have a PEPPOL Access Point provider ............................................................... 136 Appendix B – Labels .......................................................................................................... 137 ASN Labels .................................................................................................................... 137 Blue Diamond Label for ASN deliveries .......................................................................... 137 eDirect Label for ASN deliveries ..................................................................................... 139 Stock Label for ASN Deliveries ................................................................................... 141 Legacy Non ASN Labels ................................................................................................ 142 Blue Diamond Label for non ASN deliveries ............................................................... 142 eDirect Label for non ASN deliveries .......................................................................... 143 Stock Label for non ASN deliveries ............................................................................. 143 Page 3 of 143 v3.61 NHS Supply Chain Supplier Message Implementation Guide Document Control Revision History Revision Status Date Author Description 1.0 Released 11/01/2017 Marc Nelson Initial release (NetEDI) 1.1 Amended 20/01/2017 Marc Nelson Added Despatch Advice message 1.2 Amended 23/01/2017 Marc Nelson Updated with Invoices and Credit Notes 2.0 Amended 15/02/2017 Steve Moore NHS Supply Chain amendments, (NHS Supply Chain) Delivery Location details update 2.1 Amended 23/02/2017 Marc Nelson Added Label examples, general formatting changes and extended message specifications 2.2 Amended 10/03/2017 Marc Nelson Added Delivery Charges to Orders, Invoices and Credit Notes 2.3 Amended 21/03/2017 Marc Nelson Added Despatch Date to Delivery Note 2.4 Amended 23/03/2017 Marc Nelson Added GLN information for eDirect Orders 2.5 Amended 11/04/2017 Marc Nelson Fixed issue with duplicate elements on the invoice. 2.6 Amended 13/04/2017 Marc Nelson Minor amendments 2.7 Amended 02/06/2017 Marc Nelson Minor Amendments 2.8 Amended 21/07/2017 Marc Nelson Made changes to match Department of Health’s Data Dictionary dated