MEETINGS OF THE Boards of Directors Joint Meeting of Valley Metro RPTA Valley Metro Valley Metro and Valley Metro Rail RPTA Rail Date: December 13, 2018 Starting Time 11:15 a.m. Meetings to occur sequentially Location: Valley Metro Lake Powell Conference Room (10A) 101 N. 1st Avenue, 10th Floor Phoenix If you require assistance accessing the meetings on the th th 10 floor, please go to the 14 floor or call 602.262.7433. Valley Metro I 101 N. 1st Ave. Phoenix, AZ 85003 602.262.7433 Agenda December 6, 2018 Joint Meeting Agenda Valley Metro RPTA And Valley Metro Rail Thursday, December 13, 2018 Lake Powell Conference Room 101 N. 1st Avenue, 10th Floor 11:15 a.m. Action Recommended 1. Public Comment (yellow card) 1. For Information The public will be provided with an opportunity at this time to address the committees on non-agenda items and all action agenda items. Up to three minutes will be provided per speaker unless the Chair allows more at his/her discretion. A total of 15 minutes for all speakers will be provided. 2. Chief Executive Officer’s Report 2. For information Scott Smith, CEO, will brief the Joint Board of Directors on current issues. 3. Minutes 3. For action Minutes from the October 18, 2018 Joint Board of Directors meeting are presented for approval. CONSENT AGENDA 4A. Enterprise Resource Planning (ERP) Consultant 4A. For action Services Two-Year Contract Award Staff recommends that the Boards of Directors authorize for the CEO to execute a 2-year contract with Plante and Moran PLLC in an amount not to exceed $852,720. Valley Metro I 101 N. 1st Ave. Phoenix, AZ 85003 602.262.7433 4B. Web Management and Support, Contract-to-Hire 4B. For action Extension Staff recommends that the Boards of Directors authorize the CEO to purchase professional services from nVision in the amount of $123,988 for temporary assistance from a skilled Web Developer to maintain and oversee the website. REGULAR AGENDA 5. Results of the Rider Satisfaction and Transportation 5. For information Demand Management Surveys Scott Smith, CEO, will introduce Kathy DeBoer from WestGroup, who will provide a presentation highlighting results of the Rider Satisfaction Survey results. 6. Marketing and Advertising Support Services Contract 6. For action Awards Scott Smith, CEO, will introduce Rob Antoniak, Chief Operating Officer, who will request that the Boards of Directors authorize the CEO to execute one-year contract with two one-year extensions with Owens, Harkey and Associates, LLC and with Magnetry, LLC for marketing and advertising support services for an amount not to exceed $3,600,000. 7. Executive Session 7. For action The Boards of Directors may vote to enter Executive Session for discussion or consultation and for legal advice with the attorney or attorneys of the public body and to consider its position and instruct its attorneys regarding the public body’s position concerning matters listed on the agenda, personnel matters and contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation; all as authorized by A.R.S. Sections 38- 431.03 A.1, A.3., and A.4. The agenda for Executive Session involves discussion and consultation regarding performance evaluation of the Chief Executive Officer and General Counsel. Discussion and consultation may be both with and without the Chief 2 Executive Officer and General Counsel present. 8. Executive Session Action Items 8. For action The Boards of Directors may take action related to items discussed as part of Agenda Item 7. 9. Quarterly Reports 9. For information Fiscal Year 2019 Quarterly Reports are presented for information. 10. Travel, Expenditures and Solicitations 10. For information The monthly travel, expenditures and solicitations for Valley Metro RPTA and Valley Metro Rail are presented for information. 11. Future Agenda Items Request and Update on 11. For information Current Events Chairs Tolmachoff and Williams will request future agenda items from members, and members may provide a report on current events. Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print, audiocassette, or computer diskette) are available upon request. For further information, please call Valley Metro at 602-262-7433 or TTY at 602-251-2039. To attend this meeting via teleconference, contact the receptionist at 602-262-7433 for the dial-in-information. The supporting information for this agenda can be found on our web site at www.valleymetro.org. 3 Information Summary DATE AGENDA ITEM 1 December 6, 2018 SUBJECT Public Comment PURPOSE The public will be provided with an opportunity at this time to address the committees on non-agenda items and all action agenda items. Up to three minutes will be provided per speaker unless the Chair allows more at his/her discretion. A total of 15 minutes for all speakers will be provided. BACKGROUND | DISCUSSION | CONSIDERATION None COST AND BUDGET None COMMITTEE PROCESS None RECOMMENDATION This item is presented for information only. CONTACT Scott Smith Chief Executive Officer 602-262-7433 [email protected] ATTACHMENT None Valley Metro I 101 N. 1st Ave. Phoenix, AZ 85003 602.262.7433 Information Summary DATE AGENDA ITEM 2 December 6, 2018 SUBJECT Chief Executive Officer’s Report PURPOSE Scott Smith, Chief Executive Officer, will brief the Boards of Directors on current issues. BACKGROUND | DISCUSSION | CONSIDERATION None COST AND BUDGET None COMMITTEE PROCESS None RECOMMENDATION This item is presented for information only. CONTACT Scott Smith Chief Executive Officer 602-262-7433 [email protected] ATTACHMENT None Valley Metro I 101 N. 1st Ave. Phoenix, AZ 85003 602.262.7433 Minutes December 6, 2018 AGENDA ITEM 3 Joint Boards of Directors Thursday, October 18, 2018 Lake Powell Conference Room 101 N. 1st Avenue, 10th Floor 11:15 a.m. RPTA Meeting Participants Vice Mayor Lauren Tolmanchoff, City of Glendale (Chair) Councilmember Kevin Hartke, City of Chandler (Vice Chair) Mayor Thelda Williams, City of Phoenix, (Treasurer) Councilmember Pat Dennis, City of Avondale Councilmember Eric Orsborn, City of Buckeye Vice Mayor Bob Jones, City of El Mirage (phone) Councilmember Brigette Peterson, Town of Gilbert Councilmember Bill Stipp, City of Goodyear Councilmember Jon Edwards, City of Peoria Councilmember Susanne Klapp, City of Scottsdale (phone) Councilmember Skip Hall, City of Surprise (phone) Councilmember Robin Arredondo-Savage, City of Tempe Mayor Evertt Sickles, Town of Wickenburg Mayor Michael LeVault, Town of Youngtown (phone) Members Not Present Councilmember Nick DePorter, Town of Fountain Hills Supervisor Steve Gallardo, Maricopa County Councilmember Chris Glover, City of Mesa Councilmember Linda Laborin, City of Tolleson Valley Metro Rail Participants Mayor Thelda Williams, City of Phoenix (Chair) Councilmember Robin Arredondo-Savage, City of Tempe (Vice Chair) Vice Mayor Lauren Tolmachoff, City of Glendale Councilmember Kevin Hartke, City of Chandler Scott Butler for Councilmember Chris Glover, City of Mesa (phone) Chair Tolmachoff called the meeting to order at 11:16 a.m. The Pledge was recited. Valley Metro I 101 N. 1st Ave. Phoenix, AZ 85003 602.262.7433 1. Public Comment on non-agenda action items Chair Tolmachoff said the first item on our agenda will be public comments. Please state your name and city for the record and you will have three minutes to speak. The first speaker we have is Art Marsden. Ms. Marsden said I live in the City of Phoenix. And I want to start off by thanking Valley Metro and the Board for putting in a dedicated transportation system because it does let developers know that there is a safe and efficient way to move the people who interact with their investments. And as we know transportation must be safe. So I also want to give a shout-out for my appreciation about the measures that have been enacted to improve safety on the light rail line. You guys have had more safety officers put in place. You've given them more training and ability to ensure safety. And I love the Respect the Ride, the right and the wrong characters. I've seen those out in the community and on the trains. And also this enables our officers to remove and apprehend people who are trying to ruin the light rail ride for others. Now I do live at 11th Avenue and Camelback. And I would like another level of safety for the light rail at 11th -- 7th Avenue and Camelback for pedestrians and drivers alike. I was talking to my community action officer in the Desert Horizon Precinct and right after an August meeting we pulled crime stats and we saw that the average was one car-pedestrian accident per week. And just two days ago we pulled the statistics again and again it averaged one car-pedestrian accident per week at the 7th Avenue and Camelback platform area. So that means once a week there's a driver who now has to live with hitting a pedestrian with their car. And these pedestrians include school kids of all ages especially at three o'clock when the high school students from Central High School get off the light rail and just run across the street to go to the McDonalds there. It also includes workers and shoppers who are trying to shave just a few minutes off to get onto the light rail, and in all honesty it also involves people of varying degrees of sobriety trying to get on the platform and even the light rail. And this is very unnerving for the drivers to have unpredictable actions from pedestrians at all different times and it just raises the stress level of driving in that area.