POST *** NOTICE OF PUBLIC MEETING *** BOARD OF EXAMINERS LOCATION: Capitol Building The Guinn Room 101 N. Carson Street Carson City, Nevada 89701 VIDEOCONFERENCE: Grant Sawyer State Office Building 555 E. Washington Avenue, Ste. 5100 Las Vegas, Nevada 89101 DATE AND TIME: December 3, 2013 at 10:00 a.m. Below is an agenda of all items to be considered. Action will be taken on items preceded by an asterisk (*). Items on the agenda may be taken out of the order presented, items may be combined for consideration by the public body, and items may be pulled or removed from the agenda at any time at the discretion of the Chairperson. AGENDA 1. PUBLIC COMMENTS *2. FOR POSSIBLE ACTION – APPROVAL OF THE NOVEMBER 12, 2013 BOARD OF EXAMINERS’ MEETING MINUTES *3. FOR POSSIBLE ACTION – AUTHORIZATION TO CONTRACT WITH A FORMER EMPLOYEE A. Department of Health and Human Services – Division of Health Care Financing and Policy Pursuant to NRS 284.1729, Section1, Subsection 1-2, DHCFP requests authority to contract with a former employee to complete disability determinations as part of the Medicaid eligibility determinations for programs which include Katie Beckett, the Waiver for Persons with Physical Disability and emergency medical services. Board of Examiners Meeting December 3, 2013 – Agenda Page 1 B. Nevada Department of Transportation – Administration Pursuant to NRS 284.1729, Section 1, Subsection 3, NDOT seeks retroactive approval to contract for the term of November 12, 2013 through December 3, 2013 with the prime consulting firm of Kimley Horn and Associates, who in turn has contracted with a sub consultant who is a former state employee. The contract between NDOT and Kimley Horn was approved by the Board of Examiners at its November 12, 2013 meeting and was effective November 12, 2013. C. Nevada Department of Transportation – Administration Pursuant to NRS 284.1729, Section 1, Subsection 1-2, NDOT requests approval to contract for the term of December 4, 2013 through March 15, 2015 with the prime consulting firm of Kimley Horn and Associates, who in turn has contracted with a sub consultant who is a former state employee. The former employee’s separation date with the state was March 15, 2013. *4. FOR POSSIBLE ACTION – STATE VEHICLE PURCHASE Pursuant to NRS 334.010, no automobile may be purchased by any department, office, bureau, officer or employee of the State without prior written consent of the State Board of Examiners. # OF NOT TO AGENCY NAME VEHICLES EXCEED: Department of Conservation and Natural Resources – Humboldt Water District and Little Humboldt River Water District 1 $22,000 Department of Administration – Division of Enterprise IT Services 1 $36,255 Department of Business and Industry – Taxicab Authority 1 $27,253 Department of Business and Industry – Taxicab Authority (Retro-active Request) 25 $511,412 Total: 28 $596,920 Board of Examiners Meeting December 3, 2013 – Agenda Page 2 *5. FOR POSSIBLE ACTION – REQUEST FOR GENERAL FUND ALLOCATION FROM THE INTERIM FINANCE COMMITTEE CONTINGENCY FUND A. Department of Administration Pursuant to NRS 353.268 on behalf of Executive Branch agencies, the Department of Administration, Division of Budget and Planning, is seeking an allocation of $1,082,879 of the $8,000,000 appropriated to the IFC Contingency Fund pursuant to subsection 4 of Section 1 of AB 474 (2013) to replace computers that will have operating systems that will cease to be supported by Microsoft after April 8, 2014. In order to receive their share of the requested allocation from the IFC Contingency Fund, agencies will complete individual work program revisions as depicted in the following table: Budget Allocation Account Title Amount 1340 Budget & Planning $2,188 1497 Judicial Discipline $3,282 1052 State Archives $7,658 2891 Nevada State Library $32,822 3158 Health Care Financing & Policy $14,770 3228 Welfare Administration $77,235 3233 Welfare Field Services $300,905 3267 Child Care Assistance & Development $25,152 3143 UNITY / SACWIS $177,238 3710 Corrections Administration $370,886 3673 Emergency Management Division $3,020 3675 Office of Homeland Security $1,094 3800 Parole Board $24,069 4681 Business & Industry Administration $985 3823 Real Estate $10,941 3952 Athletic Commission $7,658 3900 Labor Relations $22,975 Total $1,082,879 B. Department of Agriculture – Nutrition Education Programs Pursuant to NRS 353.268, the Department of Agriculture – Nutrition Education Programs, requests an allocation of $150,345 from the Interim Finance Contingency Fund to pay back the U.S. Department of Agriculture, Food and Nutrition Service for federal fiscal year 2012 grant funds that were overdrawn. Board of Examiners Meeting December 3, 2013 – Agenda Page 3 C. Governor’s Office of Economic Development Pursuant to NRS 353.268, the Governor’s Office of Economic Development (GOED) is requesting an allocation of $1,460,000 of the $4,000,000 appropriation to the Interim Finance Committee’s Contingency Fund for the Unmanned Aerial Vehicle (UAV) Program. The funds will be used for a Programmatic Management Office to oversee the operations of test sites in Nevada during the 6-month start-up phase when UAVs are being flown. Approval of the allocation is contingent upon Nevada’s designation as a national test site, which is anticipated to occur on or before December 31, 2013. *6. FOR POSSIBLE ACTION – TORT CLAIM A. American Civil Liberties Union and Valerie Nabors – TC 16655 Amount of Claim - $130,000 *7. FOR POSSIBLE ACTION – STATE ADMINISTRATIVE MANUAL The State Administrative Manual (SAM) is being submitted to the Board of Examiners’ for approval of additions and revisions in the following Chapters: A. 0323 – Department of Administration – Clerk of the Board of Examiners – Contracts with State Employees, Former State Employees and Secondary Employment B. 2622 – Department of Administration – Clerk of the Board of Examiners – Stale Claims C. 2624 – Department of Administration – Clerk of the Board of Examiners – Clerk’s Authority D. 2538 - Department of Administration – Clerk of the Board of Examiners – Board of Examiners’ Reserve for Statutory Contingency Account Board of Examiners Meeting December 3, 2013 – Agenda Page 4 *8. FOR POSSIBLE ACTION – LEASES BOE # LESSEE LESSOR AMOUNT Department of Business and Industry – LaPaloma Nevada 2006, Trust Manufactured Housing Division $182,080 1. (Carson City) Lease This is a new location to house the Department of Business and Industry – Manufactured Housing Description: Division. Term of Lease: 04/01/2014 – 03/31/2020 Department of Health and Human O’Flaherty Rentals, LLC. Services – Division of Child and $191,000 Family Services (Ely) 2. Lease This is an extension of an existing lease and addition of 299 sq. ft. to current facilities which has been Description: negotiated to house the Department of Health and Human Services – Division of Child and Family Services. Term of Lease: 01/01/2014 – 12/31/2018 Department of Employment, Training Paul J. Sax and Douglas Berl, and Rehabilitation – Rehabilitation Trustees of the Marital Trust $1,336,047 Division (Reno) Under The Will of Adolph P. 3. Schuman Lease This is an extension of an existing lease which has been negotiated to house the Department of Description: Employment, Training and Rehabilitation – Rehabilitation Division. The total savings for the term of the lease is $206,242.92. Term of Lease: 01/01/2014 – 12/31/2016 *9. FOR POSSIBLE ACTION –CONTRACTS EXCEPTIONS FOR BOE DEPT STATE AGENCY CONTRACTOR FUNDING SOURCE AMOUNT SOLICITATIONS # # AND/OR EMPLOYEES NUCLEAR PROJECTS URBAN HIGHWAY $250,000 012 OFFICE - HIGH LEVEL ENVIRONMENTAL NUCLEAR WASTE RESEARCH, LLC. This is a new contract to provide expert research, information and reports, impact monitoring, and related expert witness services in 1. support of the agency's and Attorney General's activities in the Yucca Mountain Licensing proceeding before the U.S. Nuclear Contract Regulatory Commission and the oversight of the federal Yucca Mountain repository program. This contractor will support numerous Description: environmental and transportation contentions (challenges) for the agency in the licensing proceeding. Term of Contract: Upon Approval - 12/31/2015 Contract # 15122 DEPARTMENT OF MGT OF GENERAL $80,000 SOLE SOURCE ADMINISTRATION - AMERICA, INC. 080 BUDGET AND PLANNING 2. This is the first amendment to the original contract, which continues ongoing services to the State of Nevada for the preparation of the FY 2013-14 Statewide Cost Allocation Plan (SWCAP) and Attorney General Cost Allocation Plan. This amendment extends the Contract Description: termination date from December 31, 2013 to October 31, 2015 and increases the maximum amount from $80,000 to $160,000 due to continued services for the preparation of the SWCAP and Attorney General Cost Allocation Plans for FY 2015 and FY 2016. Term of Contract: 11/08/2011 - 10/31/2015 Contract # 12791 Board of Examiners Meeting December 3, 2013 – Agenda Page 5 FUNDING EXCEPTIONS FOR BOE DEPT STATE AGENCY CONTRACTOR AMOUNT SOLICITATIONS # # SOURCE AND/OR EMPLOYEES DEPARTMENT OF THE JFA GENERAL $88,910 ADMINISTRATION - INSTITUTE 080 BUDGET AND PLANNING 3. This is the first amendment to the original contract, which provides ongoing projections for prison populations, parole and probation, residential confinement and caseloads for the Parole Board at specific intervals to coordinate with various phases of the Contract state's budget process. This amendment extends the termination date from February 14, 2014 to February 14, 2016 and increases Description: the maximum amount from $88,910.01 to $177,820.02 due to the continued need for the services. Term of Contract: 02/14/2012 - 02/14/2016 Contract # 12993 DEPARTMENT OF KITTRELL BONDS 9% OTHER: $70,000 PROFESSIONAL ADMINISTRATION - GARLOCK & BOND TRANSFER SERVICE STATE PUBLIC WORKS ASSOCIATES FROM OTHER CIP 082 DIVISION - 2005 PROJECTS 24% MILITARY CIP FEDERAL 67% 4. PROJECTS - LVRC- NON-EXEC This is a new contract to provide professional architectural/engineering services for the Floyd Edsall Training Center Remodel - Contract Construction Administration; Project No.