The regular meeting of the Board of County Road Commissioners of Kalamazoo County was held at the Road Commission office, at 3801 East Kilgore Road, Kalamazoo, Michigan, on Tuesday, January 10, 2006. Chairperson Berkebile called the meeting to order at 3:30 p.m. Present: Dennis J. Berkebile, Jeffrie M. Maddox, Reed J. Youngs Also attending: Managing Director Ronald E. Reid, Traffic Services Director John Byrnes, Chief Engineer Tom Hohm, Secretary Dolores Morton, Business Manager Daryl G. Perkins, County Commissioner Grady Biby, and two citizens. On motion by Commissioner Berkebile, seconded by Commissioner Maddox, the board approved the agenda after removing consideration of Item F, a warranty deed for the Sky King Meadow Condominium Development in Oshtemo Township. Carried by the following vote: Aye: Dennis J. Berkebile, Jeffrie M. Maddox, Reed J. Youngs On motion by Commissioner Berkebile, seconded by Commissioner Maddox, the board approved the minutes of the December 13, 2005, regular meeting and the December 20, 2005, joint meeting with the County Board of Commissioners. Carried by the following vote: Aye: Dennis J. Berkebile, Jeffrie M. Maddox, Reed J. Youngs On motion by Commissioner Berkebile, seconded by Commissioner Maddox, the board approved and signed the December 22, 2005, and January 9, 2006, payroll, and the December 27, 2005, and January 10, 2006, vendor accounts, as follows: 12/22/05 Payroll Account $ 140,184.08 12/27/05 Vendor Account 347,954.99 01/09/06 Payroll Account $ 129,544.27 01/10/06 Vendor Account __ 282,874.23 $ 900,557.57 Carried by the following vote: Aye: Dennis J. Berkebile, Jeffrie M. Maddox, Reed J. Youngs Mr. Matt Bartz, of Park Street, addressed the Board regarding pickup trucks with snowplows attached during times when the roads are clear of snow. Mr. Bartz also requested that the Kalamazoo County Road Commission consider using a salt substitute on the roads. Managing Director Reid noted that Road Commission pickup trucks are not equipped with snowplow attachments. Chairperson Berkebile thanked Mr. Bartz for attending the meeting and sharing his comments. On motion by Commissioner Berkebile, seconded by Commissioner Maddox, the board approved 2005 expense reports for Chairperson Dennis J. Berkebile, Vice Chairperson Reed J. Youngs, Member Jeffrie M. Maddox, and Managing Director Ronald E. Reid. Carried by the following vote: Aye: Dennis J. Berkebile, Jeffrie M. Maddox, Reed J. Youngs A letter was received from Mr. Edward Ihling expressing his continued appreciation that BC Avenue between M-43 and 34th Street, in Richland Township, was designated as a natural beauty road in 1989. The Board accepted Mr. Ihling’s letter to file. It is hereby acknowledged by this Board that on December 19, 2005, petitions were filed at its offices by certain landowners in the Township of Oshtemo, Kalamazoo County, Michigan, requesting highway improvement construction on: Josiane Drive from Rosemary Lane to end Lisa Lane from Rosemary Lane to end, and Rosemary Lane from North 2nd Street to Lisa Drive, Bituminous overlay in accordance with the provisions of Act 246 of the Public Acts of 1931, as amended, all as is more particularly described in said petition. On motion by Commissioner Berkebile, seconded by Commissioner Maddox, and unanimously carried, it was moved that said petition be referred to the Managing Director for verification that the petition meet the requirements and specifications as spelled out in said Act 246, and, in particular, Section one (1) of said Act. Carried by the following vote: Aye: Dennis J. Berkebile, Jeffrie M. Maddox, Reed J. Youngs A letter was received from Mark Geib, Kalamazoo Transportation Service Center Manager, asking for comment on the Michigan Department of Transportation’s proposed 2007-2010 Programmed Projects and 2011 Proposed Projects for Rehabilitation and Reconstruction at a meeting to be held on Monday, January 30, 2006 at 1 p.m. at the Southwest Region Office in Kalamazoo. On motion by Commissioner Berkebile, seconded by Commissioner Maddox, the Board accepted Mr. Geib’s letter, directed staff to post the meeting, and referred the letter to file. Carried by the following vote: Aye: Dennis J. Berkebile, Jeffrie M. Maddox, Reed J. Youngs A letter was received from Jeff A. Gardner, of Q Avenue Partners, L.L.C., requesting abandonment of the portion of Whippoorwill Drive between the easterly turn-around at the westerly end of the plat of Colony Woods Estates No. 2, including the turn-around constructed by Mr. Paul Coash in the mid-1990s. On motion by Commissioner Berkebile, seconded by Commissioner Maddox, the Board accepted the letter and directed staff to assist Mr. Gardner in submitting the petition for abandonment to the Board in the proper format. Carried by the following vote: Aye: Dennis J. Berkebile, Jeffrie M. Maddox, Reed J. Youngs On motion by Commissioner Maddox, seconded by Commissioner Youngs, the Board approved and authorized the chairperson’s signature on the following local road contracts: Oshtemo Township Josiane Drive—1,100’ south of Rosemary Lane to Rosemary Lane, Rosemary Lane—Lisa Drive to 2nd Street, and Lisa Drive—Rosemary Lane to 100’ north of Rosemary Lane, HMA Overlay Pavilion Township OP Avenue—2,640/2,124’ west of 34th Street to 2,624/2,108’ west of 34th Street, Culvert Replacement Carried by the following vote: Aye: Dennis J. Berkebile, Jeffrie M. Maddox, Reed J. Youngs In response to a letter and on staff recommendation, motion made by Commissioner Youngs, seconded by Commissioner Berkebile to accept an offer from Pavement Maintenance Systems Inc. to extend the 2005 bid pricing for Micro Seal work through the 2006 construction season, as awarded on July 12, 2005. Carried by the following vote: Aye: Dennis J. Berkebile, Jeffrie M. Maddox, Reed J. Youngs In response to a letter and on staff recommendation, motion made by Commissioner Youngs, seconded by Commissioner Berkebile to accept an offer from Scodeller Construction Division to extend the 2005 bid pricing for Crack Seal work through the 2006 construction season, as awarded on February 22, 2005. Carried by the following vote: Aye: Dennis J. Berkebile, Jeffrie M. Maddox, Reed J. Youngs On motion by Commissioner Berkebile, seconded by Commissioner Maddox, the board approved and authorized signatures on the cover sheet for the 26th Street from East Main Street to H Avenue improvement project. Carried by the following vote: Aye: Dennis J. Berkebile, Jeffrie M. Maddox, Reed J. Youngs On motion by Commissioner Berkebile, seconded by Commissioner Maddox, the board approved and authorized the following traffic control orders in Climax Township: • TCO 1495 requires southbound Erick Avenue traffic to STOP for East QR Avenue traffic and rescinds TCO# 356-230 that required Erick Avenue traffic to YIELD for East QR Avenue traffic. • TCO 1496 requires eastbound and westbound Jamieson Street traffic to STOP for Erick Avenue traffic and rescinds TCO# 832 that required Jamieson Street traffic to YIELD for Erick Avenue traffic. • TCO 1497 requires eastbound Norscot Avenue traffic to STOP for Woodin Street traffic and rescinds TCO# 335-230 that required Norscot Avenue traffic to YIELD for Woodin Street traffic. • TCO 1498 requires northbound and southbound Watson Street traffic to STOP for Jamieson Street traffic and rescinds TCO# 813 that required Watson Street traffic to YIELD for Jamieson Street traffic. • TCO 1499 requires southbound Watson Street traffic to STOP for East QR Avenue traffic. • TCO 1500 requires eastbound Jamieson Street traffic to STOP for Woodin Street traffic and rescinds TCO# 358-230 that required Jamieson Street traffic to YIELD for Woodin Street traffic. Carried by the following vote: Aye: Dennis J. Berkebile, Jeffrie M. Maddox, Reed J. Youngs On motion by Commissioner Meeuwse, seconded by Commissioner Youngs, the Board approved the following merit increases for the KATS staff, as approved at the December 14, 2005 meeting of the Kalamazoo Area Transportation Study Policy Committee: • Kathy Carrier, 5% merit increase and job classification change from Secretary to Office Administrator • Jonathan Start, 2.1% merit increase Carried by the following vote: Aye: Dennis J. Berkebile, Jeffrie M. Maddox, Reed J. Youngs The board discussed the 2005 Goals and suggested several changes for 2006. The Board directed staff to modify the goals as discussed and to place this matter on the next Board agenda. The list of committee assignments will remain the same as last year. Managing Director Reid announced that the house at 10345 Miller Drive, Galesburg, acquired in anticipation of the relocation of the Miller Drive and 35th Street intersection, no longer has a tenant. Consequently, contact has been made with the Comstock Township supervisor to determine if the township fire department would be interested in using the house for training exercises. Dr. Reid advised that there was a positive response to the offer. Dr. Reid shared a copy of the Michigan Transportation Fund Statement of Comparative Receipts and Distributions comparing November 2005 versus November 2004. He noted that month- to-month total gross receipts were down 2.3%, year-to-year receipts were down .8%, and total year distributions were down 4.3%. Managing Director Reid advised that he and Chairperson Berkebile attended the January 3, 2006, County Board Committee of the Whole meeting where there was discussion about requiring contractors to pre-qualify to bid on county projects. Dr. Reid noted that he, Chief Engineer Tom Hohm, and Traffic Engineer John Byrnes also attended the Oshtemo Township Water and Sewer Committee public information meeting on January 4, 2006, regarding proposed improvements to 6th Street from M-43 to H Avenue. Managing Director Reid advised that he and Commissioner Youngs and Chief Engineer Tom Hohm attended the January 9, 2006, Wakeshma Township monthly meeting to discuss the V Avenue Bridge project. Managing Director Reid shared a copy of the Act 51 Road Mileage Certification for the past several years through December 31, 2005, which notes that there are 1,249.85 miles of public roads certified under the Board’s jurisdiction.