UNIVERSITY OF GUELPH BOARD OF GOVERNORS MEETING WEDNESDAY, APRIL 7, 2004 2:00 p.m. to 5:00 p.m. Boardroom 424, University Centre, 4th floor, University of Guelph AGENDA tab# 1. Approval of Agenda (M. Walsh) - Motion 1 2. Minutes of December 4, 2003 (M. Walsh) - Information/Motion (a) Business Arising 3. President's Report (A. Summerlee) (a) Status Report on University Activities - Information/Motion (b) Faculty Appointments, Tenure and Promotions (c) Proposed Changes to Faculty Policy 4. Finance Committee Report (H. Vander Pol) - Information/Motions 2 (a) Preliminary Ontario Ministry of Agriculture and Food Contract Budget 2004/2005 (b) Preliminary Ministry of Training, Colleges and Universities Operating Budget 2004/2005 3 (c) Ancillary Operating Budgets 2004/2005 (d) Preliminary University of Guelph-Humber Operating Budget 2004/2005 4 (e) Heritage Fund Disbursement to the University, 2003/2004 5 (f) Conveyance of University Land to the City of Guelph (g) Ontario Veterinary College Proposed Renovation: Enhanced Health Assessment Lab 5. Physical Resources and Property Committee Report (D. Derry) (a) Ontario Veterinary College Redevelopment Plan - Motion 6 6. Audit Committee Report (G. Kilgour) - Information/Motion 7 (a) Audited Statements 7. Membership and Governance Committee Report (M-E. Flynn) - Motions 8 (a) Proposed Changes to Committee Terms of Reference (b) Election Results 8. Move to In-Camera Session (M. Walsh) - Motion *** Board of Governors meeting cancelled: Wednesday, May 19, 2004 *** Next meeting: Thursday, June 10, 2:00 p.m., followed by a reception Governors and administrators are invited to attend the year-end reception immediately following the Board meeting. cc: M. Walsh, R. Burak, A. Summerlee, N. Sullivan dated: April 7 Attendance for APRIL 7, 2004 BOARD OF GOVERNORS MEETING FILE COPY To Attend Regrets Kathy Bardswick Lincoln Alexander (Chancellor) Ted Bilyea Josh Alcock Susan Brown 4-44471e 1/11V -1/13- 04-4- Carolyn Clark Rita Burak (Vice-Chair) -14(A/Wi "Ull-tat(Af( Gabe Tsampalieros Mary-Elizabeth Flynn /ail 1, VIA it-kW Virginia Gray Jonathan Guss Stew Hilts Andria Jones Gail Kilgour Robin-Lee Norris Alastair Summerlee (President) Bill Teesdale Glen Van Der Kraak Hank Vander Pol Michael Walsh (Chair) Luke Weiler Betsy Allan (Secretary) 3eonference Call Douglas Derry (Vice-Chair) Jeff Lozon Ron Zelonka Also Attending John Armstrong, Director Real Estate Division /Kelly Bertrand, Manager, Audit Services Lori Bona Hunt, Associate Director, News Service L)3ob Carter, Executive Director, Physical Resources u-Glenn Craney, Director, Institutional Analysis and Planning vChuck Cunningham, Director, Communications and Public Affairs Hodgkinson, Executive Assistant, Presidents Office ,,Claude Macorin, Managing Director, Investments Maureen Mancuso, Provost Vice-President, Academic 4ohn Miles, Assistant Vice-President, Finance t,Chris Pickard, Director, Planning, Engineering Construction vfirendan Soye, Acting Assistant Vice-President, Human Resources A(ancy Sullivan, Vice-President, Finance Administration Brenda Whiteside, Associate Vice-President, Student Affairs Wildeman, Vice-President, Research Guests Bill Brock, Chair, Board of Trustees David Trick, Chief Executive Officer (Guelph-Humber) Ticket Holders avid Hornsby, Academic Commissioner, Central Students Assoc. (CSA) L,Andrew Langille, Local Affairs Commissioner, CSA 1/John Willing, Education Reporter, Guelph Mercury UNIVERSITY OF GUELPH -OFFICE COPY ONLY- BOARD OF GOVERNORS MEETING WEDNESDAY, APRIL 7, 2004 2:00 p.m. to 5:00 p.m. Boardroom 424, University Centre, 4th floor, University of Guelph AGENDA 1. Approval of Agenda (M. Walsh) - Motion 2. Minutes of December 4, 2003 (M. Walsh) - Motion (a) Business Arising - Information 3. President's Report (A. Summerlee) (a) Status Report on University Activities - Information (b) Faculty Appointments, Tenure and Promotions - Information (c) Proposed Changes to Faculty Policy - Motion 4. Finance Committee Report (H. Vander Pol) (a) Preliminary Ontario Ministry of Agriculture and Food Contract Budget 2004/2005 - Information/Motions i. Contract Budget Context ii. Contract Budget Signing Authority iii. Tuition Fee Schedule (b) Preliminary Ministry of Training, Colleges and Universities Operating Budget 2004/2005 - Motion i. Schedule of Tuition Fees ii. Schedule of Non-Tuition Related Compulsory Student Fees iii Ministry of Training, Colleges and Universities Preliminary Operating Budget (c) Ancillary Operating Budgets 2004/2005 i. University Centre, Hospitality Services, Student Housing Services and Parking Administration Operating Budgets - Motion (d) Preliminary University of Guelph-Humber Operating Budget 2004/2005 - Motion i. Tuition Fee Schedule ii. Preliminary Operating Budget (e) Heritage Fund Disbursement to the University, 2003/2004 - Motion (f) Conveyance of University Land to the City of Guelph - Motion (g) Ontario Veterinary College Proposed Renovation: Enhanced Health Assessment Lab - Motion 5. Physical Resources and Property Committee Report (D. Derry -conference call) (a) Ontario Veterinary College Redevelopment Plan - Motion 6. Audit Committee Report (G. Kilgour) -Information/Motion (a) Audited Statements i. University of Guelph-Humber Audited Financial Statements, for the year ended April 30, 2003 ii. University of Guelph Audited Pension Plan Statements, for the year ended September 30, 2003 ...continued on page 2 -OFFICE COPY ONLY- Board of Governors Page 2 April 7, 2004 agenda tab# 7. Membership and Governance Committee Report (M-E. Flynn) (a) Proposed Changes to Committee Terms of Reference - Motion i. Physical Resources and Property Committee ii. Finance Committee (b) Election Results - Information/Motions i. Undergraduate Students ii. Graduate Student iii. Staff iv. Faculty 8. Move to In-Camera Session (M. Walsh) - Motion *** Board of Governors meeting cancelled: Wednesday, May 19, 2004 *** Next meeting: Thursday, June 10, 2:00 p.m., followed by a reception Governors and administrators are invited to attend the year-end reception immediately following the Board meeting. cc: M. Walsh, R. Burak, A. Summerlee, N. Sullivan FILE COPY CONFIDENTIAL Page 1 of 3 PROPOSED MOTIONS: BOARD OF GOVERNORS, APRIL 7, 2004 1. tIA RESOLVE, That the agenda be approved. 2. 141 RESOLVE, That the minutes of the meeting held December 4, 2003 be approved. 3. RESOLVE, That the Board of Governors approve the amendments to Faculty Policy New tiK Section P: Medical Accommodation; Section B, 2.04 (ii); Section D. 1.05; Section G Part 3; Section G Part 4, 4.01 and 4.04, as presented. 4.(a)ii. RESOLVE, That the Board of Governors approves granting the administration spending v(A authority pending approval of the Ontario Ministry of Agriculture and Food 2004/2005 Contract Budget, for the period May 1, 2004 through to the next meeting of the Board. 4.(a)iii RESOLVE, That the Board of Governors approve the Ontario Ministry of Agriculture and Food Diploma Program Tuition Fee Schedule for 2004/2005. 4.(b) RESOLVE, That the Board of Governors approve the 2004/2005 Tuition Fee Schedule, Non- Tuition Related Compulsory Student Fees and Preliminary University of Guelph Ministry of Training, Colleges and Universities Operating Budget. 4.(c) RESOLVE, That the Board of Governors approve the 2004/2005 Operating Budgets for the ON University Centre, Hospitality Services, Student Housing Services and Parking Administration. 4.(d) RESOLVE, That the Board of Governors approve of the Guelph-Humber Tuition Fee Schedule and Preliminary Operating Budget for 2004/2005. 4.(e) RESOLVE, That the Board of Governors approve that by April 30, 2004, $1.5 million from the accumulated earnings to the end of the previous fiscal year, April 30, 2003, be transferred from 0(1C the Heritage Fund to the University of Guelph. 4.(f) RESOLVE, That the Board of Governors approve: (a) the conveyance of 0.064 acres of University land (part lot 9, concession 1, division "G" City of Guelph, County of Wellington) at the north west corner of the intersection of Victoria Road South and Stone Road East to the City of Guelph; and (b) the Administration complete negotiations with the City of Guelph whereby the conveyance of the University's land is subject to the City of Guelph creating an exit onto College Avenue from the University's existing internal roadway through the Arboretum; and (c) the Administration be authorized and directed to do all acts and things as may be necessary or desirable to compl the transaction contemplated herein, and that any two University Signing Officers are hereby authorized to execute and deliver any and all documents which, in their opinion, are necessary or desirable to give effect to the foregoing. (d) the Administration report to the Physical Resources and Property Committee the details of the situation upon the conclusion of negotiations. April 7, 2004 Board of Governors Proposed motions CONFIDENTIAL Page 2 of 3 4.(g) RESOLVE, That the Board of Governors approve proceeding with the renovation of space in the basement of the main Ontario Veterinary College Building (comprising parts of buildings 39, 40 and 3) to accommodate the establishment of the Enhanced Health Assessment Lab at a total project cost not to exceed $3.183 million. The Administration is authorized and directed to do all acts and things as may be necessary or desirable to complete the transaction contemplated herein, and that any two University Signing Officers are hereby authorized to execute and deliver any and all documents which, in their opinion, are necessary