TEXAS MILITARY DEPARTMENT INVITATION FOR BIDS IF NOT BIDDING -- DO NOT RETURN THIS FORM BIDDER AGREES TO COMPLY WITH ALL TERMS & CONDITIONS OF THIS IFB BID OPENING: 3:00 PM Central Time (CT), 5/16/2017 BID NO. : TX17-2024-ENV AGENCY TO INVOICE BID NAME: CAMP BOWIE MAMMAL SURVEYS TEXAS MILITARY DEPARTMENT P.O. BOX 5218 AUSTIN, TX 78763-5218 FAILURE TO SIGN WILL DISQUALIFY BID DESTINATION OF GOODS IF DIFFERENT THAN ABOVE CAMP BOWIE TRAINING CENTER AUTHORIZED SIGNATURE DATE 5601 FM 45 S BROWNWOOD, TX 76801-9734 By signing this bid, bidder certifies that if a Texas address is shown as the address of the bidder, bidder qualifies as a Texas Bidder as defined in Comptroller of Public Accounts (CPA) 34 TAC Rule 20.32(68). WHEN BIDDING: Each bid must be placed in a separate envelope with bid VENDOR CONTACT INFORMATION AND IDENTIFICATION opening date and requisition number annotated immediately below return address on SEALED BID ENVELOPE. Company Name: IF BIDDING, RETURN SEALED BIDS TO: Company Remit Payment to Address: TEXAS MILITARY DEPARTMENT P. O. BOX 5218, AUSTIN, TX 78763-5218 City, State and Zip Code: OR HAND DELIVER TO: BUILDING 11 Printed Name of Representative: (8:00 am - 5:00 pm) Email Address: OR OVERNIGHT/EXPRESS MAIL TO: 2200 W. 35TH ST. CAMP MABRY MAIL ROOM Phone Number: (7:30 a.m. – 4:00 p.m.) Fax Number: ATTN: JENNIFER FELICIANO AUSTIN, TX. 78703 Before payees can receive payments from the State of Texas, they must first be set up on Texas Identification Number System (TINS) with a unique 11- digit Texas Identification Number (TIN). Bidder’s Texas Identification Number #: _ _ _ _ _ _ _ _ _ _ _ THE FEDERAL EMPLOYERS IDENTIFICATION NUMBER (EIN) WILL BE USED TO ESTABLISH A TEXAS IDENTIFICATION NUMBER: PLEASE ENTER YOUR FEDERAL EIN #: _ _ _ _ _ _ _ _ _ _ Every bidder MUST have an EIN prior to receiving payment under an awarded contract. This is being required in an effort to minimize identity theft. For information on obtaining your EIN, you may call the IRS at 800-829-4933 or visit the following web site: http://www.irs.gov/businesses/ CHECK HERE IF YOU ARE A SOLE OWNERSHIP OR PARTNERSHIP: ___________________________ PREFERENCES See Section 2.38 of CPA’s State of Texas Procurement Manual regarding preferences. Check below to claim a preference under CPA’s 34 TAC Rule 20.38 o Goods produced or offered by a Texas bidder that is owned by a Texas resident service-disabled veteran o Goods produced in Texas or offered by a Texas bidder that is not owned by a Texas resident service-disabled veteran o Agricultural products grown in Texas o Agricultural products offered by a Texas bidder o Services offered by a Texas bidder that is owned by a Texas resident service-disabled veteran o Services offered by a Texas bidder that is not owned by a Texas resident service disabled veteran o Texas Vegetation Native to the Region o USA produced supplies, materials or equipment o Products of persons with mental or physical disabilities o Products made of recycled, remanufactured, or environmentally sensitive materials including recycled steel o Energy Efficient Products o Rubberized asphalt paving material o Recycled motor oil and lubricants o Products produced at facilities located on formerly contaminated property o Products and services from economically depressed or blighted areas o Vendors that meet or exceed air quality standards o Recycled or Reused Computer Equipment of Other Manufacturers o Foods of Higher Nutritional Value IFB: TX17-2024-ENV Camp Bowie Mammal Surveys TEXAS MILITARY DEPARTMENT INVITATION FOR BIDS Continuation Page(s) Class & Item: 926-40, 42 & 958-97 1. INVITATION: In accordance with the provisions of Texas Government Code §2156.063, Solicitation of Bids, the Texas Military Department (TMD) is seeking bids from a qualified vendor to conduct planning level surveys for mammals in accordance with the requirements outlined in this Invitation for Bid (IFB). All submissions will be reviewed to ensure that the vendor submission meets or exceeds the minimum qualifications. TMD will evaluate all bids received and will award based on best value to the State of Texas and the Texas Military Department. 2. SCHEDULE OF EVENTS Issue Invitation for Bids: April 28, 2017 Deadline for Submission of Questions: May 4, 2017, 5:00 p.m. CT Responses to Questions Posted on ESBD: May 9, 2017, 5:00 p.m. CT Deadline for Receipt of Bids: May 16, 2017, 3:00 p.m. CT 3. HISTORICALLY UNDERUTILIZED BUSINESSES: It is the policy of the TMD to promote and encourage contracting and subcontracting opportunities for Historically Underutilized Businesses (HUBs) in all contracts. The Policy applies to all contracts with a potential value of $100,000 or more that a HUB Subcontracting plan MUST be submitted with their response. This contract is not expected to exceed $100,000 however all bidders are encouraged to make a good faith effort to utilize HUB vendors when possible. 4. QUESTIONS REGARDING SOLICITATION: a. All questions shall be submitted in writing to Jennifer Feliciano via email at [email protected]. b. The individual(s) listed above may be telephoned or emailed for clarification of the scope of work only. No authority is intended or implied that scope of work may be amended or alternates accepted prior to bid opening without written approval of the Texas Military Department. c. Contact with personnel other than contact listed above in regards to this solicitation will be grounds for disqualification. d. Deliver questions in writing by the due date to the Procurements and Contracts Representative by e-mail, mail or other delivery. It is preferred to receive questions by e-mail to document proof of delivery date and time. Please label the mailing envelope containing questions with Solicitation Name, Solicitation Number and the Due Date for Responses. TMD has sole discretion as to whether to respond to questions. e. All questions/inquiries will result in written responses posted to the Electronic State Business Daily (ESBD) available at http://esbd.cpa.state.tx.us/. 5. ADDENDA TO SOLICITATIONS: a. Any changes to the Solicitation, deadline dates, and all responses to questions will be posted as addenda on the ESBD. All addenda are part of the Solicitation. No other explanations, interpretations, or changes will be considered official or binding. b. It is the responsibility of the interested parties to periodically check the ESBD for updates to the procurement prior to submitting a bid. The Bidder’s failure to periodically check the ESBD will in no way release the selected vendor from “addenda or additional information” resulting in additional costs to meet the requirement of the IFB. 6. SUBMISSION REQUIREMENTS: a. By submitting a response to this solicitation, Bidder certifies that they meet all the terms and conditions listed within this solicitation and all accompanying attachments. b. All bids must be organized and submitted in the order established by this Section. Failure to arrange the bid in the manner set forth in this IFB and/or failure to include all required documents may result in disqualification. IFB: TX17-2024-ENV Camp Bowie Mammal Surveys c. Bidder shall submit (2) original copies of entire proposal to include the following: i. Executed Invitation for Bid document with Company Information. Bidder must ensure that all areas requiring information is complete. ii. Corporate Overview. Describe the company’s history, size and stability. Also include company locations, primary contract and contact information. Indicate if the company currently provides the services outlined in the IFB. Bidder must provide the name, title, phone number and email address of the key contacts. iii. A list of engagements of comparable complexity and sensitivity to the requirements in this IFB that have been performed within the last five (5) years; iv. A key staffing profile and resumes for staff that will be responsible for the performance of service including a listing of personnel with a minimum of 2 years’ documented experience in mammal survey projects in environmentally sensitive areas; v. A detailed description of the resources available and how the resources will be utilized by the bidder to ensure services are performed in accordance with the IFB requirements. This may include but not limited to equipment, personnel or other resources; and vi. A minimum of three (3) verifiable references from clients for whom the Respondent has performed comparable services of similar scope and size. Contacts should include company name, contact name and phone number. Must be clients within the past 5 years. vii. Completed bid price sheet. d. Response Procedures: Each Invitation for Bid form shall be: i. Placed in an envelope, properly addressed and marked clearly on the outside that an Invitation for Bid Form is enclosed. ii. The bidder shall indicate his/her business name and address in the upper left corner. iii. In the lower left corner, the bidder shall indicate "Invitation for Bid – TX17-2024-ENV” and the bid opening date and time. iv. Secure all documents in a manner that readily permits copying, i.e., binder clips or three-ring notebook. v. Response must be organized with index tabs and in designated order as listed in this section. e. No penalty or other responsibility shall be assigned to the Owner's representative for the premature opening of any bid not properly addressed and identified. f. Cost of Preparing the Response: The Bidder is responsible for all costs incurred in the preparation and submission of a response. g. Changes and exceptions to the Terms and Conditions; Exceptions that are not advantageous to TMD may result in the deduction of points in the evaluation or disqualification of the Response.