Agenda Date: June 7, 2021 AGENDA CRAVEN COUNTY BOARD OF COMMISSIONERS REGULAR SESSION MONDAY JUNE 7, 2021 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVE AGENDA 1. PUBLIC HEARING ON PROPOSED FY 2021-2022 BUDGET: Jack Veit, County Manager 2. PUBLIC HEARING ON SALE OF PROPERTY IN THE INDUSTRIAL PARK: Jeff Wood, Economic Development Director 3. PETITIONS OF CITIZENS – AGENDA TOPICS 4. CONSENT AGENDA A. Minutes of May 17, 2021 Regular Session; Minutes of May 17, 2021 Reconvened Session; Minutes of May 19, 2021 Reconvened Session; Minutes of May 21, 2021 Reconvened Session B. Tax Releases and Refunds C. Request to set a Public Hearing for July 6, 2021 at 7:00 pm regarding the Chapter 160D Ordinance Updates D. Recreation Budget Amendment E. Sheriff K-9 Donation Budget Amendment DEPARTMENTAL MATTERS 5. ELECTIONS – ADOPTION AND ACQUISITION OF VOTING EQUIPMENT – Meloni Wray, Director of Elections 6. CARTS – REQUEST TO RECEIVE ADDITIONAL 5311 CARES ACT FUNDING: Kelly Walker, Transportation Director 7. SOLID WASTE: Steven Aster, Solid Waste Director A. Budget Amendment for Convenience Site Hauling B. Budget Amendment and Approval for Purchase of 241 Belltown Road, Ft. Barnwell 8. PLANNING – SUBDIVISION FOR APPROVAL (The Mill Phase 2 at Heritage Farms – Final): Chad Strawn, Assistant Planning Director 1 Agenda Date: June 7, 2021 9. SOCIAL SERVICES – CARES FUNDING: Geoffrey Marett, Social Services Director 10. WATER DEPARTMENT – BUDGET AMENDMENT: Al Gerard, Water Superintendent 11. SHERIFF: Chip Hughes A. Retirement/Resignation Payouts B. MRAP Up-fitting C. Boat Up-fitting 12. ECONOMIC DEVELOPMENT - SALE OF PROPERTY IN THECRAVEN COUNTY INDUSTRIAL PARK: Jeff Wood, Economic Development Director 13. FINANCE: Craig Warren, Finance Director A. Public School Building Capital Fund Application B. Medical Examiner Budget Amendment C. Register of Deeds – Increased Funding 14. APPOINTMENTS 15. COUNTY ATTORNEY’S REPORT: Arey Grady 16. PETITIONS OF CITIZENS – GENERAL TOPICS 17. COUNTY MANAGER’S REPORT: Jack Veit 18. COMMISSIONERS’ REPORTS 19. CLOSED SESSION 2 Agenda Date: June 7, 2021 Presenter: Jack Veit Agenda Item No. 1 Board Action Required or Considered: No PUBLIC HEARING ON PROPOSED FY 2021-2022 BUDGET The Board will conduct public hearing, as advertised, to receive public input on the proposed FY 2021-2022 budget, which has been available to the public in the County Manager’s office and on the County’s website since May 24, 2021. Board Action: Receive Information 3 Agenda Date: June 7, 2021 Presenter: Jeff Wood Agenda Item No. 2 Board Action Required or Considered: No PUBLIC HEARING RELATED TO THE SALE OF PROPERTY IN THE CRAVEN COUNTY INDUSTRIAL PARK The Board will conduct a public hearing, as advertised, to receive public input on the sale of property in the Craven County Industrial Park. Pursuant to NCGS 158-7.1, Craven County intends to convey for economic development purposes a fee simple interest in a +/- eight (8) acre tract of land, the Tract consisting of Lot 19-6 and two acres to be subdivided from Lot 19-7, both in the Craven County Industrial Park. The value of the Tract is $20,000.00 an acre, for a total value of $160,000.00, and the County intends to convey and sell same for such value. Board Action: Receive Information 4 Agenda Date: June 7, 2021 Presenter: Agenda Item No. 3 Board Action Required or Considered: No PETITIONS OF CITIZENS – AGENDA TOPICS Comments directly pertaining to items on the agenda of any regularly scheduled meeting of the Board shall be made during an agenda comment period occurring at the beginning of each regularly scheduled meeting. Comments during this period shall be limited to those comments directly pertaining to items on the agenda for such meeting. Each speaker must address the Board as a whole (and not any individual Commissioner, County staff member or the audience) from the lectern and shall begin his or her remarks by giving his or her name and address and the topic about which they intend to speak. Each speaker will have three (3) minutes to make remarks, as measured by a timer operated by County staff. A speaker may not yield any of his or her time to another speaker. Speakers must be courteous in their language and presentation, and must abide by generally accepted standards of decorum. Speakers shall not make the same or repetitive comments, whether during a particular comment period or over the course of multiple comment periods. Speakers shall not attack or insult any person or group of people, and speakers shall not give belligerent or hostile comments during any comment period. Board Action: Receive information 5 Agenda Date: June 7, 2021 Presenter: Agenda Item No. 4 Board Action Required or Considered: Yes CONSENT AGENDA A. MINUTES The Board will be requested to approve the minutes of May 17, 2021 Regular Session; Minutes of May 17, 2021 Reconvened Session; Minutes of May 19, 2021 Reconvened Session; and Minutes of May 21, 2021 Reconvened Session, as shown in Attachment #4.A. B. TAX RELEASES AND REFUNDS The Board will be requested to approve the tax releases and refunds, as shown in Attachment #4.B. C. SET A PUBLIC HEARING FOR 160-D ORDINANCE UPDATES The Board will be requested to set a Public Hearing for July 6, 2021 at 7:00 pm, or as soon thereafter, as possible to receive comments about the proposed revised Local Planning and Development Regulations to meet the Chapter 160D regulations. D. RECREATION BUDGET AMENDMENT Craven County Recreation and Parks has an 18 hole disc golf course at Creekside Park that opened 8 years ago. The disc golf course has seen a significant increase in usage in the last several years particularly since the onset of Covid - 19. After several meetings with the Craven Chains, a local disc golf club, it was decided that we needed to make some changes to improve the course's playability and flow. Safety of the walkers that use Creekside Park was also a consideration in this process. The changes included taking the original hole #1 out of play because water would sit near the hole during the wet winter months. Hole #1 now starts slightly closer to the waterfront which is a drier area and tightens the course up. We moved every hole up so hole 2 became hole 3 until we got to number 5. On hole number 5 we now throw in a different direction away from the park walkers trying to get to the waterfront area. A new hole #6 was created towards the waterfront area which provides for less of a gap between holes. The last addition was an additional tee pad added to hole #12 which will offer a challenge to the advanced players. 6 Agenda Date: June 7, 2021 The Craven Chains provided us with both a donation towards the new tee pads in the amount of $500 and volunteer hours towards clearing a new hole. We will now have a more playable course after changes to holes 1-6 and an additional tee pad on hole number 12. These changes will allow for the possibility of our course to host tournaments that could bring as many as 100 players for one or two day events. We are fortunate to have great partners like the Craven Chains Disc Golf Club that assist with providing volunteers and donations to improve our parks. The Board will be requested to approve the budget amendment, shown in Attachment #4.D., in the amount of $500. E. SHERIFF K-9 DONATION BUDGET AMENDMENT The Craven County Sheriff’s Office has received two donation checks ($330.00;$50.00) to support the Craven County Sheriff’s Office K-9 program. These donations will help pay for various expenses including medical care, dog food and other K-9 related needs. The Board will be requested to approve the budget amendment, shown in Attachment #4.E. in the amount of $380.00. Board Action: A roll call vote is needed to approve the consent agenda items 7 Agenda Date: June 7, 2021 Presenter: Meloni Wray Agenda Item No. 5 Board Action Required or Considered: Yes DEPARTMENTAL MATTERS: ELECTIONS - ADOPTION AND ACQUISITION OF VOTING EQUIPMENT After the Board of Elections received $93,050 in awarded HAVA Funds, funds being approved on March 1, 2021: ➢ Witnessed Voting System Demonstrations ➢ Tested the Voting System, and ➢ Obtained 5/13/2021 NCSBE approval for the purchase of ES&S Voting System 5.2.4.0 The Board of Elections is seeking the final step for approval of adopting and acquiring the recommended ES&S Voting System 5.2.4.0 including ExpressVotes (ADA compliant voting machines), and ElectionWare for reporting results from the Craven County Board of Commissioners to replace our current voting system ES&S Unity 3.4.1.1. NOTE: We have to have the equipment encumbered or purchased by June 30, 2021. We will seek reimbursement from the State on funds spent for this HAVA Grant. **NCSBE request for replacement of county voting system is shown in Attachment #5 Board Action: Approval for Adoption and Acquisition of Voting Equipment 8 Agenda Date: June 7, 2021 Presenter: Kelly Walker, Agenda Item No. 6 Board Action Required or Considered: Yes DEPARTMENTAL MATTERS: CARTS - REQUEST TO RECEIVE ADDITIONAL 5311 CARES ACT FUNDING Craven Area Rural Transit System (CARTS) has been awarded an additional $78,030 in 5311 CARES Act operating funds. This brings the total CARES Act rural funding to $1,156,650. A period of performance extension from June 30, 2021 until June 30, 2022 was provided to all transit systems for 5311 (rural) CARES Act funding. CARTS anticipates using the additional funds during the FY2022 budget year and will submit a budget amendment request at such time one is needed.