AGENDA ROXBORO CITY COUNCIL MEETING TUESDAY, JANUARY 12, 2016 at 7:00 P.M. CITY HALL COUNCIL CHAMBER CALL TO ORDER Mayor Merilyn P. Newell INVOCATION: Council Member Byrd Blackwell St. James Missionary Baptist Church PLEDGE OF ALLEGIANCE: Mayor Merilyn P. Newell AGENDA ADOPTION: Mayor Merilyn P. Newell CONSENT AGENDA Mayor Merilyn P. Newell Minutes Fire Department Police Department Fuel Expenditures Planning/Zoning Public Services RDG Report RECOGNITION: Promotion – Chief David Hess Proclamation – Mayor Merilyn P. Newell PUBLIC COMMENT: (5 minutes per Citizen) Mayor Merilyn P. Newell PUBLIC HEARINGS AND ORDINANCE MATTERS: 1. Special Event Permit – Martin Luther King Parade – Public Hearing Nan Jeffers, S.P.E.E.E.D. NEW BUSINESS: 2. TDA Board Appointments TDA Director Margaret McMann 3. Relief Fund Board Appointment Chief Kenneth Torain 4. Chemical Bids Assistant Manager Tommy Warren 5. Resolution – Surplus Items Assistant Manager Tommy Warren 6. Waste Water Treatment Plant Addition – CMAR Selection Assistant Manager Tommy Warren OLD BUSINESS: COMMITTEE REPORTS Mayor Merilyn P. Newell MAYOR’S REPORT Mayor Merilyn P. Newell ADMINISTRATIVE REPORTS: 7. Financial & Tax Report Interim Finance Director Dan Craig 8. Assistant Manager’s Report Assistant Manager Tommy Warren 9. Manager’s Report City Manager Brooks Lockhart COUNCIL DISCUSSION: ADJOURNMENT: Motion Second Mission Statement: “To create an inviting environment with opportunities that will add value to the Community of Roxboro” CITY OF ROXBORO, NC Consent Agenda The Regular meeting of the Roxboro City Council was held in the Council Chamber of City Hall at 7:00 p.m. Tuesday January 12, 2016. The following members of the Roxboro City Council were present: The following members of the Roxboro City Council were absent: Mayor Merilyn P. Newell presented the consent agenda and asked if any item should be added or removed before calling for action. After some discussion, a motion was offered by ______________________ to approve the consent agenda as presented with a second by _______________________ and upon being put to a vote, was carried unanimously. Minutes of December 7, 2015 (Special Meeting) Minutes of December 8, 2015 (Regular Meeting) Fire/EMS Monthly Report (December 2015) Police Dept. Monthly Report (December 2015) Planning Dept. Monthly Report (December 2015) Public Services (December 2015) Fuel Expenditures (December 2015) RDG Report (December 2015) ________________________ Trevie Adams, CMC/NCCMC City Clerk Mission Statement: “To create an inviting environment with opportunities that will add value to the Community of Roxboro” MINUTES/MEETING OF THE ROXBORO CITY COUNCIL MONDAY, DECEMBER 7, 2015 5:30 P.M. SPECIAL MEETING ROXBORO POLICE DEPT. TRAINING ROOM - ROXBORO, NC Members Present: Mayor Merilyn P. Newell Mayor Pro-Tem William Davis Council Member Mark Phillips Council Member Henry Daniel Council Member Sandy Stigall Council Member Byrd Blackwell Members Absent: Others Present: City Manager Brooks Lockhart Trevie Adams, City Clerk City Attorney Nick Herman Mr. Scott Bailey Mr. Bobby Psaospoulos Mr. Chris Hess CALL TO ORDER: Mayor Merilyn P. Newell called the meeting to order at 5:30 a.m. welcoming everyone in attendance. AGENDA ADOPTION: Mayor Merilyn P. Newell presented the agenda and asked for any additions or corrections at this time. Council Member Byrd Blackwell offered a motion to approve the agenda as presented with a second by Council Member Henry Daniel and upon being put to a vote was carried unanimously. CLOSED SESSION: Council Member Sandy Stigall offered a motion to enter into closed session per NCGS 143.318.11(a)(4) Economic Development, with a second by Council Member Henry Daniel and upon being put to a vote was carried unanimously. Mayor Pro Tem William Davis offered a motion to return to open session with a second by Council Member Mark Phillips and upon being put to a vote was carried unanimously. ADJOURNMENT: There being no further business to discuss, A motion was offered by Mayor Pro Tem William Davis with a second by Council Member Mark Phillips to adjourn this meeting at 6:30 p.m. and, upon being put to a vote, was carried unanimously. ______________________________ Mayor Merilyn P. Newell ATTEST: __________________________ Trevie Adams, City Clerk December 7, 2015 1 MINUTES/MEETING OF THE ROXBORO CITY COUNCIL TUESDAY DECEMBER 8, 2015 – 7:00 P.M. CITY COUNCIL MEETING CITY HALL IN THE COUNCIL CHAMBERS - ROXBORO, NC Members Present: Mayor Merilyn P. Newell Mayor Pro Tem William Davis Council Member Sandy Stigall Council Member Mark Phillips Council Member Byrd Blackwell Council Member Henry Daniel Members Absent: Others Present: City Manager Brooks Lockhart Assistant Manager Tommy Warren City Clerk Trevie Adams City Attorney Nick Herman CALL TO ORDER: Mayor Merilyn P. Newell called the meeting to order at 7:00 p.m. welcoming everyone in attendance. Public Services Director Andy Oakley provided the invocation. PLEDGE OF ALLEGIANCE: Mayor Merilyn P. Newell then asked those in attendance to stand in reciting the Pledge of Allegiance to the Flag. AGENDA ADOPTION: Mayor Merilyn P. Newell presented the agenda and asked for a Closed Session be added per NCGS 143.318.11(a)(4) Economic Development. Council Member Henry Daniel offered a motion to approve the agenda with the addition of a Closed Session with a second by Council Member Sandy Stigall and upon being put to a vote was carried unanimously. CONSENT AGENDA ADOPTION: Mayor Merilyn P. Newell presented the consent agenda and asked if anyone had any additions, corrections or comments. A motion was offered by Mayor Pro Tem William Davis to approve the consent agenda as presented with a second by Council Member Henry Daniel, and upon being put to a vote, was carried unanimously. RECOGNITION: Mayor Merilyn Newell introduced the new City Manager Brooks Lockhart. PUBLIC COMMENT: 1) Bruce Wrenn thanked Council and welcomed new City Manager Brooks Lockhart. Mr. Wrenn also stated that the County Commissioners approved for citizens to protect their 2nd amendment right to carry a concealed weapon into County buildings and asked that the Mayor and Council to please consider doing the same for City buildings. PUBLIC HEARINGS & ORDINANCE MATTERS: 1. Budget Amendment Interim Finance Director Dan Craig presented Council with Budget Amendment #2. After a brief discussion, Mayor Pro Tem William Davis offered a motion to approve Budget Amendment #2 as presented with a second by Council Member Mark 1 Phillips and upon being put to a vote was carried unanimously. Clerk’s Note: A copy of said budget amendment is hereby incorporated into the minutes of this meeting. 2. Industrial Water Rates – Public Hearing Mayor Merilyn P. Newell opened the Public Hearing at 7:10 p.m. Assistant City Manager Tommy Warren reported to Council that over the past few months, the base industrial water rate has been under review. Currently, if an industry is in an industrial zoning district it is charged a base industrial rate of $1,350.00. The basis behind the industrial base rate is to cover the City of Roxboro’s cost to maintain the larger size water mains and increased pumping capacity at the water plant to maintain the flow needed for the industry’s fire flow requirements. A review of the city’s water system determined that there are about 73 customers that have sprinkler systems. These range from residential systems with 2” standpipes to commercial business with 4”, 6” and 8” standpipes and industries with 6”, 8”, and 10” standpipes. A committee was formed to study the rates and try and treat all customers with a sprinkler system equally. It is proposed that a base fee be charged to each water account for their sprinkler system. The fee would be based upon the size of the fire line into the building. Building with Individual Standpipes Size standpip # of Area Percent of Proposed e standpipes (sq. in) area (100) $1,350.00 per month Annual 2 8 3.14 0.03 $42.39 $21.00 $2,016.00 4 4 12.56 0.13 $169.56 $85.00 $4,080.00 6 36 28.26 0.28 $381.51 $190.00 $82,080.00 8 24 50.24 0.50 $678.24 $339.00 $97,632.00 10 1 78.50 0.79 $1,059.75 $530.00 $6,360.00 $192,168.00 Several businesses share a standpipe. For those businesses, the sprinkler fee will be based upon the table below. Most, if not all buildings over 50,000 sq. ft. have their own standpipe and this table would not apply to them. Buildings with Shared Standpipes Size Building sq. ft. Monthly Fee 0-10,000 $21.00 10,001 - 25,000 $85.00 25,001 - 50,000 $190.00 Mayor asked for any public comment at this time. 1) Tommy Winstead of 1990 Long Store Road, Roxboro, N.C. stated concerns about the charges being imposed and is concerned about Economic Development. 2) Lacy Winstead of 279 Knolls of Hyco, stated concerns and was very opposed to the proposed charges. 3) Ron Perkins of Timberlake, N.C. stated that a distribution center would not locate in Roxboro because of the charges for industrial water. 2 Mayor Newell closed the Public Hearing at 7:20 p.m. After some further discussion, the Mayor re-opened the Public Hearing at 7:34 p.m. 4) Phillip Allen of 213 Crestwood Dr., Roxboro, N. C. asked why Walmart is not being charged presently. Mr. Lockhart stated these are industrial rates and Walmart is commercial and that the new rates would include, not only Walmart, but schools, rest homes, etc. Some further statements were offered from Mr. Tommy Winstead and Mr. Lacy Winstead with questions being asked to Mr. Warren and Mr. Lockhart explaining more detail concerning the charges. There being no further comments, Mayor Newell closed the Public Hearing at 7:40 p.m.