Page 1 of 2 DATE: August 24, 2017 TO: Board of Trustees FROM: Mark Liguori, Superintendent SUBJECT: 2017‐2018 School and Transportation Fees and Costs ORIGINATOR: Candace Cole, Treasurer RESOURCE Shirley Hagen, Director, Financial Services STAFF: REFERENCE: Alberta Education ‐ School Fees and Costs Regulation Alberta Education ‐ School Transportation Regulation Policy 17, Student Transportation Policy 23, School and Administrative Fees EIPS Priority: Priority 2: Enhance high quality learning and working environments EIPS Goal: Goal 2: Quality Infrastructure For All EIPS Outcome: Student learning is supported through the use of effective planning, managing, and investment in division infrastructure. RECOMMENDATION That the Board of Trustees approve the amended 2017‐2018 School and Transportation Fees and Costs Report to include individual fees for field trips and extra‐curricular activities. BACKGROUND As a result of Bill 1, An Act to Reduce School Fees, a new regulation, School Fees and Costs Regulation, was released by Alberta Education on June 5, 2017 which requires school jurisdictions to establish a schedule of fees that may be charged in the following year. This must be reviewed by the Board and submitted to Alberta Education by June 30, 2017. Next year, the deadline will be May 31. On June 12, the deadline was extended to establish and submit per student amounts for extracurricular and activity fees (field trips) to September 15, 2017. It was felt this would help challenges schools were facing with determining these amounts so early in the year. On June 15, the Board of Trustees approved the 2017‐2018 School and Transportation Fees and Costs with per student amounts by school for each fee category with the exception of extracurricular and activity fees (field trips) that had totals only. Page 2 of 2 On June 18, we were advised that effective September 2017 non‐refundable summer school fees are not permitted. Refundable ones are, pending registration. The Continuing Education fees approved by the Board were updated to reflect this new requirement. The $80 fee for 2017‐2018 will be a refundable deposit (if the student attends the course it will be refunded) and in 2016‐2017 this was a registration fee (non‐refundable). On June 21, the fee schedules were submitted to the Minister for approval and they were approved on July 11. The attachment displays the per student amounts by school for extracurricular and activity fees (field trips). The individual amounts already approved by the Board are not displayed to highlight what now needs to be approved. Schools were instructed that extracurricular fees could only be increased by 5% from prior year and that activity fees (field trips) could increase by more than 5% but must be at cost recovery. This report also includes the change to Continuing Education. COMMUNICATION PLAN Once approved by the Board, the fee schedules will be forwarded to Alberta Education for the Minister’s review and approval. The draft fee schedules will be posted on the Division website, and schools will be asked to post their fee schedules on their individual websites. ATTACHMENT 1. 2017‐2018 School and Transportation Fees and Costs updated for field trips and extra‐curricular activities School Jurisdiction Code: 2195 SCHOOL AND TRANSPORTATION FEES AND COSTS FOR THE YEAR ENDED AUGUST 31, 2018 [School Act, School Fees and Costs Regulation and School Transportation Regulation] The Board of Trustees of Elk Island Public Schools Regional Division No. 14 Legal Name of School Jurisdiction 683 Wye Road Sherwood Park, Alberta T8B 1N2 Mailing Address (780) 464-3477 (780) 417-8181 [email protected] Telephone & Fax Numbers, and Email Address SCHOOL JURISDICTION'S RESPONSIBILITY FOR SCHOOL AND TRANSPORTATION FEES POLICY AND REPORTING The school and transportation fees policy of: The Board of Trustees of Elk Island Public Schools Regional Division No. 14 presented to Alberta Education has been prepared by school jurisdiction management which has responsibility for its preparation, integrity and objectivity. Board of Trustees Responsibility The ultimate responsibility for the fees and costs lies with the Board of Trustees. The Board reviewed the fee policy and fee schedule with management prior to release to the Minister. Declaration of Management and Board Chair To the best of our knowledge and belief, these documents meet all requirements as set out in theSchool Act. BOARD CHAIR Trina Boymook - Board Chair Name Signature SUPERINTENDENT Mark Liguori - Superintendent Name Signature SECRETARY-TREASURER OR TREASURER Candace Cole - Treasurer Name Signature August 24, 2017 Board Release Date c.c. ALBERTA EDUCATION, Financial Reporting & Accountability Branch 8th Floor Commerce Place, 10155-102 Street, Edmonton AB T5J 4L5 1 School Jurisdiction Code: 2195 School Code 3303 School Jurisdiction Name: Elk Island Public Schools School Name: École Élémentaire Ardrossan Elementary SCHOOL FEE REVENUE SCHEDULE for the Year Ending August 31, 2018 Total Proposed Per Total Budgeted Actual Per Forecasted Per Student Fee Proposed Fees Student Fee Actual Fees Student % 2017/18 2017/18 2016/17 2016/17 Change Basic Instruction Supplies Total Basic Instruction Supplies $ ‐ $ 24,655 Technology User Fees Total Technology User Fees $ ‐ $ ‐ Alternative Program Fees Total Alternative Program Fees $ ‐ $ ‐ *Do not include alternative fees paid to societies in the total for this category. Fees for Optional Courses Total Fees for Optional Courses $ ‐ $ ‐ Non‐Curricular Travel Total Non‐Curricular Travel $ ‐ $ ‐ Early Childhood Services Total Early Childhood Services $ ‐ $ ‐ Extracurricular Fees Running Club 20.00 20.00 0% Total Extracurricular Fees $ 3,989 $ 3,836 Activity Fees Field Trip ‐ ECS$ 50.00 $ 55.00 ‐9% Field Trips ‐ Gr 1 50.00 50.00 0% Field Trips ‐ Gr 2 50.00 50.00 0% Field Trips ‐ Gr 3 50.00 50.00 0% Field Trips ‐ Gr 4 50.00 50.00 0% Field Trips ‐ Gr 5 50.00 50.00 0% Field Trips ‐ Gr 6 50.00 50.00 0% Ski Trip ‐ Helmet Rental 5.00 5.00 0% Ski Trip ‐ Lift Ticket/Have own Regulation Equipment/Helmet 27.00 27.00 0% Ski Trip ‐ Lift Ticket/Ski Rentals 32.00 32.00 0% Ski Trip ‐ Lift Ticket/Snowboard Rental 35.00 35.00 0% Young Authors Conference 30.00 30.00 0% Total Activity Fees $ 32,623 $ 42,390 Lunch Supervision And Noon Hour Activity Fees Total Lunch Supervision & Noon Hour Activity Fees $ 45,150 $ 43,338 Non‐Curricular Goods and Services Total Non‐Curricular Supplies and Materials $ 8,718 $ 9,542 Other Fees to Enhance Education Total Other Fees to Enhance Education $ ‐ $ ‐ Other Fees Total Other Fees $ ‐ $ ‐ TOTAL FEES $ 90,480 $ 123,761 School Jurisdiction Code: 2195 School Code 3401 School Jurisdiction Name: Elk Island Public Schools School Name: Andrew School SCHOOL FEE REVENUE SCHEDULE for the Year Ending August 31, 2018 Total Proposed Per Total Budgeted Actual Per Forecasted Per Student Fee Proposed Fees Student Fee Actual Fees Student % 2017/18 2017/18 2016/17 2016/17 Change Basic Instruction Supplies Total Basic Instruction Supplies $ ‐ $ 5,937 Technology User Fees Total Technology User Fees $ ‐ $ ‐ Alternative Program Fees Total Alternative Program Fees $ ‐ $ ‐ *Do not include alternative fees paid to societies in the total for this category. Fees for Optional Courses Total Fees for Optional Courses $ 3,112 $ 1,519 Non‐Curricular Travel Total Non‐Curricular Travel $ ‐ $ ‐ Early Childhood Services Total Early Childhood Services $ ‐ $ ‐ Extracurricular Fees Jr. Badminton$ 30.00 $ 30.00 0% Jr. Basketball 100.00 100.00 0% Jr. Curling 15.00 15.00 0% Jr. Track 10.00 10.00 0% Jr. Volleyball 150.00 150.00 0% Sr. Badminton 15.00 15.00 0% Sr. Track 25.00 25.00 0% Sr. Basketball 125.00 125.00 0% Sr. Volleyball 225.00 225.00 0% Archery 40.00 40.00 Total Extracurricular Fees $ 22,614 $ 4,833 Activity Fees Field Trips 10.00 10.00 0% Swimming 20.00 20.00 0% Other (please describe) ‐ ‐ 0% Total Activity Fees $ 5,001 $ 1,860 Lunch Supervision And Noon Hour Activity Fees Total Lunch Supervision & Noon Hour Activity Fees $ 3,417 $ 3,934 Non‐Curricular Goods and Services Total Non‐Curricular Supplies and Materials $ ‐ $ 1,333 Other Fees to Enhance Education Total Other Fees to Enhance Education $ ‐ $ ‐ Other Fees Total Other Fees $ ‐ $ ‐ TOTAL FEES $ 34,144 $ 19,416 School Jurisdiction Code: 2195 School Code 3301 School Jurisdiction Name: Elk Island Public Schools School Name: Ardrossan Junior Senior High SCHOOL FEE REVENUE SCHEDULE for the Year Ending August 31, 2018 Total Proposed Per Total Budgeted Actual Per Forecasted Per Student Fee Proposed Fees Student Fee Actual Fees Student % 2017/18 2017/18 2016/17 2016/17 Change Basic Instruction Supplies Total Basic Instruction Supplies $ ‐ $ 72,452 Technology User Fees Total Technology User Fees $ ‐ $ ‐ Alternative Program Fees Total Alternative Program Fees $ ‐ $ ‐ *Do not include alternative fees paid to societies in the total for this category. Fees for Optional Courses Total Fees for Optional Courses $ 85,583 $ 72,030 Non‐Curricular Travel Total Non‐Curricular Travel $ ‐ $ ‐ Early Childhood Services Total Early Childhood Services $ ‐ $ ‐ Extracurricular Fees Archery$ 100.00 $ 100.00 0% Archery ‐ Tournament 1 20.00 20.00 0% Archery ‐ Tournament 2 30.00 30.00 0% Archery ‐ Tournament 3 20.00 20.00 0% Archery Provincials 40.00 40.00 0% Archery Nationals (in province) 40.00 40.00 0% Archery Nationals (out of province) 2,000.00 ‐ 100% Badminton Jr High Team 35.00 35.00 0% Badminton Sr High Team 20.00 20.00 0% Basketball ‐ Jr. Jr. Boys 315.00 315.00 0% Basketball ‐ Jr. Jr. Boys Development 85.00 82.00 4% Basketball ‐ Jr. Jr. Girls 355.00 353.00 1% Basketball ‐ Jr. Sr. Boys 375.00 375.00 0% Basketball ‐ Jr. Sr. Girls 315.00 310.00 2% Basketball ‐ Jr. Varsity Men 600.00 600.00 0% Basketball ‐ Sr. Varsity Men 525.00 500.00 5% Basketball ‐ Jr.