August 27, 2020 Invitation to Bid for a Delivery Box Truck The Mobile Public Library is requesting Bids for a delivery box truck, as per the attached Instructions and Requirements and Mobile Public Library Delivery Box Truck Specifications. Deliver signed and sealed bids no later than: 11:00 AM CDT, Thursday, September 17, 2020 Address Bids To: Robert Hyde, Comptroller Mobile Public Library Delivery Box Truck – Bid# 20MPL02BGV, 700 Government Street Mobile, Alabama 36602-1403 Address Questions To: Grace Smith, Office Manager 251-545-3352 [email protected] 1 PART I -- Instructions and Requirements for Mobile Public Library Delivery Box Truck Bids must be submitted on the Bid Form (Part II) and signed by an officer of the bidder’s firm. Obligations assumed by such signature must be fulfilled. 1. Submit two copies of the completed Bid Form with attachments to Robert Hyde, Comptroller, Mobile Public Library Delivery Box Truck: Bid#20MPL02BGV, 700 Government Street, Mobile, AL 36602- 1403. Bids must be received in hard copy, no later than 11:00 AM CDT, Thursday, September 22, 2020. 2. Any request for interpretation of the specifications or other pre-bid documents are to be in writing, telephone communications or by e-mail and addressed to Grace Smith, Office Manager, Mobile Public Library ([email protected]/251-545-3352). Any resulting interpretations and supplemental instructions will be in the form of written addenda issued to all prospective bidders. 3. Any unauthorized changes in, or additions to, the Bid Form will be considered sufficient grounds for rejection. However, additional lines added to further explain the bid are acceptable. 4. Bidders are expected to prepare their bid to include all necessary material, labor, bonds, permits, overhead, profit, taxes, insurance, etc. costs. It is not the obligation of the Mobile Public Library to bring mistakes or omissions in the bid to the bidder’s attention. 5. All documents samples submitted by the contractor shall become the property of the Mobile Public Library and will not be returned. 6. Any contracts resulting from this Invitation to Bid shall not be assignable without prior written consent of the Mobile Public Library. Under no conditions shall the contract be assigned to an unsuccessful bidder whose bid was rejected as non-responsive and/or non-responsible. 7. All quotations must be verified before submission as they cannot be withdrawn or corrected after being opened. In case of error in extension of prices, the unit price will govern. 8. The Mobile Public Library is a department of the City of Mobile and is exempt from State, County and City sales and use taxes. 9. Any person or firm whom the contractor intends to use as a subcontractor shall be identified in the bid. The contractor shall retain full responsibility for the actions and for the failure of any subcontractor to perform. 10. Sealed bids will be opened at 11:00 AM CDT on Thursday, September 17, 2020, in the Mobile Public Library Administrative Offices. Bids received after this time will be discarded unopened. 2 11. An evaluation of the bids and preliminary award and notification will be made within seven business days after opening the bids. However, all contracts and bid acceptances are subject to final approval by the Library Board of Directors. Final notice will be made as soon as practicable following the next Library Board meeting. Library Board meetings are generally scheduled monthly. 12. This bid will be awarded based on the lowest qualified bidder. This is an “All or Nothing” bid. 13. Failure to observe all instructions and conditions will constitute grounds for rejection of your bid. 14. The right is reserved to reject any, or all quotations, or any portions thereof, and to waive technicalities if deemed to be in the interest of the Mobile Public Library. 15. If bid results are desired, enclose a self-addressed and stamped envelope with your bid. 16. The Mobile Public Library, without invalidating the contract, may order extra work or make changes by altering, adding to, or deducting from the work, the contract sum being adjusted accordingly. All such work shall be executed under the original contract except that any claim for extension of time caused thereby shall be adjusted at the time of ordering such change. No changes in the work shall be made without having prior consent of the Mobile Public Library or its designated representative and acceptance by the contractor or the terms and conditions of the change. All change orders shall be in writing. 3 Part II – Bid Specifications and Bid Forms Section I – Vehicle Specifications THE FOLLOWING SPECIFICATION IS FOR ONE (1) DELIVERY TRUCK FOR THE PUBLIC LIBRARY SYSTEM OF THE CITY OF MOBILE. THE PRIMARY PURPOSE OF THE DELIVERY TRUCK IS TO TRANSPORT BOOKS AND SUPPLIES BETWEEN THE LIBRARY’S LOCATIONS. PLEASE INDICATE COMPLIANCE TO THE FOLLOWING SPECIFICATION BY CHECKING YES OR NO. ALL EXCEPTIONS MUST BE EXPLAINED IN THE SPACE MARKED “EXCEPTIONS” THIS SECTION MUST BE INCLUDED WITH BID FORM YES NO CAB/CHASSIS A new delivery vehicle, 2020 model year or newer. Minimum 14,500 GVWR. White. Standard model specifications with power windows and door locks. 150" maximum wheelbase. V8 gasoline engine, 297 HP 372 Lb-Ft Torque or greater. 6-speed automatic transmission with overdrive. Alternator 145 amp or better. Dual circuit, vacuum assisted hydraulic disc brakes. 4 channel ABS. Non-asbestos semi metallic brake linings. 30 gallon or greater fuel tank. Mount between frame rails with electric type fuel pump (in tank) and through the rail fuel fill. Front axle at least 6,830 lb capacity. 4 Front suspension at least 8,440 lb capacity to include shock absorbers and stabilizer bar. Single speed rear axle at least 11,020 lb capacity with oil lubricated rear wheel bearings. Rear suspension at least 12,900 lb capacity to include shock absorbers. Front wheels 19.5" X 6", 6 hole disc. Painted white. Dual rear wheels 19.5" X 6", 6 hole disc. Painted white. Tires 225/70R19.5 LR-G LRR (low rolling resistance) tubeless radial, all season tread. High back driver seat. Two passenger seating. Heat and air conditioning. AM/FM radio with aux input/USB port and Bluetooth RPO. Telescoping, adjustable tilt steering wheel. Floor mats. WARRANTY 5 year extended warranty including engine, transmission and drive axle. Engine coverage for cylinder block, cylinder head, oil pan, thermostat housing, flywheel, intake and exhaust manifolds, and the following internal parts: oil pump, pistons with rings, crankshaft and bearings, head bolts, cylinder head gasket, intake and exhaust valves, rocker arm assembly, camshaft and bearings, front and rear main seals. Transmission coverage includes transmission case and all internal parts. Drive axle coverage includes differential, axle shafts, all seals and bearings. 5 BODY Dry freight van body 16' LX 96"W X 85"H Rear door 88" X 78" non-insulated roll up type. Dura Plate or comparable. Flat floor - 1 1/8" laminated hardwood floor with polyurethane finish Longsills 4" I Beam, or better Crossmember 3" Channel on 12" Centers, or better Lining - Full Slat Lining One-Piece .032 Aluminum Translucent Roof or better, 16' Exterior Panels - 040 Prepainted White Aluminum Grab Handles - Curbside and Roadside Interior Lighting - (1) dome light with switch in rear Exterior Lighting - standard lighting package Mud Flaps - installed behind rear wheels FRP Panel walls - 5/8" or better 14 gauge hat wall posts on 12: centers on front and side walls, or better. MS Lock on Overhead Door - Babaco truck lock, or equivalent LIFT GATE Maxon DMD-22 liftgate, hydraulic closure, 48" x 90" platform WITH POWER CLOSER, or equivalent In cab cut off / with pilot light 6 SHELVING UNITS One shelving unit on each side of body, installed to meet front and side walls of box. Each shelving unit comprised of three shelves as detailed below. All shelves fabricated of 12-gauge steel or better and lined with thin corrugated rubber mats, framed & gusseted with 2” flat bar (or equivalent strength). 2” lip on every shelf front/aisle edge and end/back edge. All lip has rounded safety edges or round bar welded to the top of shelf lip. The bottom shelves have legs bolted to the floor. All shelves to be tied into hat posts, primed and painted black. Curb side: All 3 shelves are 15' x 24", installed to meet front and side wall of box. 2" lip along entire length and end of each shelf. Lip of each shelf has rounded safety edge or round bar welded to the top of shelf lip. Top surface of shelves to be 7" (bottom), 33" (middle) and 56" (top) above floor. Street side: Bottom shelf is 13' x 24", installed to meet front and side wall of box. Top and middle shelves are 15' x 24" ", installed to meet front and side wall of box. 2" lip along entire length and end of each shelf. Lip of each shelf has rounded safety edge or round bar welded to the top of shelf lip. Top surface of shelves to be 7" (bottom), 33" (middle) and 56" (top) above floor. EXCEPTIONS: 7 Section II – Bid Form Please submit two (2) signed and completed copies of this bid form and specifications. All bids are due no later than 11:00am CDT, Thursday, September 17, 2020. Mobile Public Library Delivery Box Truck – Bid# 20MPL02BGV RETURN TWO SIGNED COPIES OF THIS QUOTATION FORM, SPECIFICATION FORM, AND ANY ADDITIONAL INFORMATION. Total Vehicle Cost, with all listed specifications: $ Delivery F.O.B. Mobile AL approximately days after receipt of purchase order. Please supply all technical information, specifications, drawings, layouts, etc. with this bid form.