For enquiries on this agenda, please contact: Ola Olaluwoye tel 020 8547 5021 e-mail: [email protected] This agenda is available on www.kingston.gov.uk/council/CommitteeMinutes 7 June 2011 AGENDA A meeting of the MALDENS AND COOMBE NEIGHBOURHOOD COMMITTEE will be held at the CHRIST CHURCH, 91 COOMBE ROAD, NEW MALDEN on WEDNESDAY 15 JUNE 2011 at 7:30 pm Members of the Committee Beverley Ward Councillor Trevor Heap Councillor Simon James Councillor Derek Osbourne Coombe Hill Ward Councillor Patrick Codd Councillor David Edwards Councillor Eric Humphrey Coombe Vale Ward Councillor Adrian Holder Councillor Robert-John Tasker Councillor James White (Co-Chair) Old Malden Ward Councillor Mick Amson Councillor David Fraser Councillor Kate Stinton St James Ward Councillor Howard Jones Councillor Priyen Patel Councillor Ken Smith (Co-Chair) THE NEIGHBOURHOOD MANAGER’S SURGERY The Neighbourhood Manager, Hannah Rees, will be available from 7.00pm to answer any questions or address any areas of concern. PRESENTATION ON THE HOUSING STRATEGY 2011-2015 There will be a short presentation and questions session (10 minutes) on the Housing Strategy 2011-2015. Further details about the consultation on the strategy will be available at the meeting or can be found at http://www.kingston.gov.uk/browse/housing.htm NO FILMING /RECORDING AT A NEIGHBOURHOOD COMMITTEE can be undertaken except with the permission of the Chair at the start of the meeting and there being no objection to it by anyone present at the meeting at that time. EMERGENCY EVACUATION ARRANGEMENTS If the fire alarm sounds, please leave the building by the nearest exit. 2 INFORMATION FOR MEMBERS OF THE PUBLIC Details on access to the meeting, asking questions, speaking on items and other information are just after the list of items. AGENDA A APOLOGIES FOR ABSENCE B MINUTES To confirm the minutes of the meeting held on 18 May 2011. C PETITIONS To receive any petitions from residents. D DECLARATIONS OF INTEREST Members are asked to state any interests - personal or prejudicial – on items on this agenda. E NEIGHBOURHOOD MANAGER’S REPORT The Neighbourhood Manager will report on current Maldens and Coombe Neighbourhood issues. 1. REVIEW OF THE COUNCIL'S LICENSING POLICY UNDER THE Appendix A LICENSING ACT 2003 2. CONSIDERATION OF ADDITIONAL CONDITIONS APPLICABLE Appendix B TO PET SHOPS 3. CONSIDERATION OF SEX ESTABLISHMENT POLICY Appendix C 4. REVIEW OF THE PLANNING OBLIGATIONS SUPPLEMENTARY Appendix D PLANNING DOCUMENT 5. ELECTRIC VEHICLE CHARGING POINT TRAFFIC Appendix E MANAGEMENT ORDER 6. NEIGHBOURHOOD RANGER Appendix F 7. SHORT FRONTAGE PARKING APPLICATIONS AT 77 QUEENS Appendix G ROAD AND 81 KINGS AVENUE 3 8. COOMBE ESTATE - REVIEW OF ROAD MAINTENANCE Appendix H APPORTIONMENTS FOR SCHEDULED PREMISES 9. LOCAL IMPLEMENTATION PLAN – ANNUAL SPENDING Appendix I SUBMISSION 2012/13 10. MALDENS & COOMBE NEIGHBOURHOOD GRANTS 2011/12 Appendix J 11. INFORMATION SECTION Appendix K 12. URGENT BUSINESS AUTHORISED BY THE CHAIR 4 PLEASE NOTE – FURTHER MEETING INFORMATION ACCESS TO MEETINGS All meetings have access for people who may have mobility difficulties. If there are stairs a lift or stairlift is available. • Toilet facilities will be easily accessible from the meeting room. • An induction loop is also provided, this may, depending on the building, only be available in the first two or three rows. • People who have a visual impairment may prefer to sit in the front rows particularly if they use a viewer. This may appear similar to a camera. QUESTION TIME 1. Questions may be submitted in writing before the meeting or handed in at the start of the meeting on the pink forms provided. For enquiries or to submit a question in advance, please contact e-mail: [email protected] 2. After written questions have been dealt with, if time allows, other questions may be tabled at the meeting. 3. Answers may be in the form of an oral or a written reply, where a full reply cannot be given orally at the meeting, a written reply will be sent to the questioner, members of the Committee and the local press. 4. The Chair may disallow any question that, in his/her opinion, is scurrilous, capricious, irrelevant or otherwise objectionable. PUBLIC PARTICIPATION DURING THE MEETING During the course of the meeting, the Chair, at his/her discretion, may allow contributions and questions from residents of the Neighbourhood. DATES OF FUTURE MEETINGS Meetings are held at the Christ Church Centre, 91 Coombe Road, New Malden and start at 7.30pm unless otherwise stated. Neighbourhood Committee Planning Sub-Committee – meetings marked # will be combined with the Neighbourhood Committee Wednesday 18 May 2011 Wednesday 18 May 2011 Wednesday 15 June 2011 Wednesday 13 July 2011 Wednesday 7 September 2011 Wednesday 7 September 2011 Wednesday 19 October 2011 Wednesday 9 November 2011 Wednesday 30 November 2011 Wednesday 11 January 2012 Wednesday 8 February 2012 Wednesday 7 March 2012 Wednesday 28 March 2012 5 NEIGHBOURHOOD INFORMATION SHEET Welcome to this meeting. The following information explains the way some things are done at the meeting and some of the procedures. Do you want to ask a question or are you here for a particular item There are some pink slips on the chairs and there are more copies. These can be used to ask a question or to ask for an item to be taken earlier in the meeting. Please fill in the relevant part and hand this in to the Committee Secretary at the top table. Making a point on a particular item At the Chair’s discretion, you may make a contribution to the debate on an item. To attract the Chair’s attention please raise your hand. This does not apply to planning applications where different arrangements apply. WHAT ARE INTERESTS/EXECUTIVE DECISIONS/CALL IN Like all organisations, the Council has its own ‘jargon’. On the agenda and during debates you will see/hear the following phrases. Interests Councillors must say if they have an interest in any of the items on the agenda. Interests may be personal or prejudicial. In general terms, a private interest is where the item could be viewed as benefiting the well-being or financial position of themselves, a relative or a friend more than it would other residents/businesses, etc. in the borough. A prejudicial interest is where it would be reasonable for a member of the public to take the view that a Councillor’s personal interest in the matter is so significant that their judgement of the public interest may be prejudiced. Depending on the interests declared it may be necessary for the Councillor to leave the meeting. The detail on interests is in Part 5A of the Constitution - Members’ Code of Conduct. Executive Decisions This covers most of the decisions made at the Committee with the exception of decisions on planning applications/ planning enforcement/tree preservation orders and licensing applications. The point on executive decisions is that they can be called in for review. The call in period is 5 days after the minutes have been published. Decisions are not, therefore, acted upon until it is clear that they are not going to be called in. The call in procedure is explained overleaf. Minutes The minutes briefly summarise the item and record the decision. They do not record who said what during the debate. 6 NEIGHBOURHOOD COMMITTEES: DECISIONS AND THE CALL IN PROCEDURE General 1. The deadline for calling in decisions is 5 working days from when the minutes are published. The 5:00pm deadline and the date are stated on the minutes. 2. The call in request together with a statement of the reasons for the matter having been called-in should be made in writing to the Democratic Support Officer mentioned in the minutes. A letter, e-mail or fax will be accepted. 3. Decisions can be called in by • Three or more Councillors, • the Chair of the Scrutiny Panel, • the Chair of a Neighbourhood Committee affected by the proposal • 100 interested people - defined as anyone who lives, works, studies or owns a property or business in the Borough. 4. A decision can only be called in once. Does the call-in process change the decision? 5. Other Neighbourhoods - where there is an impact on them – the Scrutiny Panel and indeed the Council, can review decisions made by Neighbourhood Committees. However only the Neighbourhood can change its original decision. If it is not prepared to revise or amend the decision it will be implemented. The only exceptions are where the decision is contrary to the policy framework, or budget. In these exceptional circumstances the Council can decide the issue. 6. The same ‘rules’ apply to any decisions of the Executive that are called in. What happens when a Neighbourhood decision is called in. 7. When a Neighbourhood decision is called in it will referred to the Scrutiny Panel for review. However if the Chair of another Neighbourhood Committee has called it in because they believe that the impact of the decision adversely affects their Neighbourhood, it will be referred to that Neighbourhood Committee. The Scrutiny Panel or Neighbourhood, as appropriate, will review the decision and may decide that no further action is necessary, in which case the decision will be implemented. 8. If the Scrutiny Panel or Neighbourhood Committee reviewing the decision has concerns the other steps which can be taken are 1. The reviewing Neighbourhood can (a) send the issue back to the decision making Neighbourhood with its views and a request that the decision is reconsidered taking account of these views; (b) send the decision to the Scrutiny Panel for further review. 2 The Scrutiny Panel can (a) send the issue back to the decision making Neighbourhood with its views and a request that the decision is reconsidered taking account of these views.