REQUEST FOR PROPOSAL (TECHNICAL AND FINANCIAL) INSTRUCTIONS TO PROSPECTIVE BIDDERS SERVICE DELIVERY PROJECTS FOR JAIL INMATES PUNJAB AIDS CONTROL PROGRAM Government of the Punjab, Health Department, Lahore April, 2015 Page | 1 IMPORTANT NOTICE This Request for Proposal Document is provided to the recipient solely for use in preparing and submitting applications for Request for Proposal in connection with the “Provision of HIV Prevention and Diagnostic Services for Jail Inmates in Central Jail Lahore and Central Jail Faisalabad for AIDS Response in Punjab” by Punjab AIDS Control Program (PACP), Government of Punjab, Health Department as described in Section 2 herein (the "Project"). The Request for Proposal Document is being issued by the Punjab AIDS Control Program (PACP) solely for use by prospective bidders for preparation of Project Proposals (Technical and Financial) for the Project. This Request for Proposal Document does not confer a right to qualify, or otherwise participate, reserves its right, in its full discretion, to modify the Request for Proposal Document and/or the Project at any time to the fullest extent permitted by law, and shall not be liable to reimburse or compensate the recipient for any costs nor expenses incurred by the recipient in such an event. Page | 2 Contents PART- 1 ------------------------------------------------------------------------------------------------------ 5 Section 1: Introduction ------------------------------------------------------------------------------------ 5 Section 2: Project Description -------------------------------------------------------------------------- 5 1. Project Title ---------------------------------------------------------------------------------------- 5 2. Introduction: --------------------------------------------------------------------------------------- 5 3. Objectives: ----------------------------------------------------------------------------------------- 5 4. Targets: --------------------------------------------------------------------------------------------- 5 5. Scope of Services: ------------------------------------------------------------------------------- 6 5.1 Content of Service Delivery Package for Jail Inmates ----------------------------------- 6 5.1.1 Promote an enabling environment to support program implementation ------------- 6 5.1.2 Implement Appropriate Behavior Change Interventions --------------------------------- 6 5.1.3 Provide Harm Reduction services ------------------------------------------------------------ 7 5.1.4 Provide primary healthcare services, including STI management -------------------- 7 5.1.5 Provide Voluntary Confidential Counseling and Testing (VCCT) services ---------- 7 5.1.6 Provide Condom Education and skill in use ------------------------------------------------ 7 5.1.7 Provide Treatment, Care and Support services for the positive jail inmates ------- 7 5.1.8 Provide regular follow ups to the inmates after release from the prison ------------- 7 5.1.9 Establish referral system for drug addiction treatment and rehabilitation ----------- 7 6 Staffing: --------------------------------------------------------------------------------------------- 7 7 Monitoring Progress: ---------------------------------------------------------------------------- 8 7.1 Recording and Reporting Requirements: --------------------------------------------------- 8 7.2 Financial Reporting Needs: -------------------------------------------------------------------- 9 8 Compliance with National and Provincial Guidelines ------------------------------------ 9 9 Facilities that will be provided by the Government: --------------------------------------- 9 10 Accountability and Working Relationship: ------------------------------------------------- 10 11 Duration of Contract and Spread of Services: -------------------------------------------- 10 12 Project Structure --------------------------------------------------------------------------------- 10 PART-2 ------------------------------------------------------------------------------------------------------ 11 Section 3: Prospective Bidders ------------------------------------------------------------------------ 11 3.1 Partnership Lead Members ------------------------------------------------------------------- 11 3.2 Partnership Restrictions ----------------------------------------------------------------------- 11 3.3 Evaluation and Equity Requirements ------------------------------------------------------- 11 3.4 Ineligibility of a Prospective Bidder ---------------------------------------------------------- 11 3.5 Costs ----------------------------------------------------------------------------------------------- 12 Section 4: Project Proposal: Preparation ------------------------------------------------------------ 12 4.1 Language of Project Proposal ---------------------------------------------------------------- 12 4.2 Documents Comprising the Proposal ------------------------------------------------------- 12 4.3 Part I – Qualification Criteria ------------------------------------------------------------------ 12 4.4 Part II – Project Proposal Form and Other Documents--------------------------------- 13 4.5 Part III – Partnership Documents and Requirements ----------------------------------- 14 4.6 Part IV – Power of Attorney ------------------------------------------------------------------- 15 Page | 3 4.7 Part V – Pre-Printed Literature --------------------------------------------------------------- 15 4.8 Clarifications -------------------------------------------------------------------------------------- 15 Section 5: Project Proposal: Preparation ------------------------------------------------------------ 15 5.1 Format and Signing of the Project Proposal ---------------------------------------------- 15 5.2 Sealing and Marking of Project Proposal -------------------------------------------------- 15 5.3 Deadline for Submission of Project Proposal --------------------------------------------- 16 Section 6: Project Proposal: Opening and Evaluation ------------------------------------------- 16 6.1 Preliminary Examination of Project Proposals -------------------------------------------- 16 6.2 Evaluation of the Project Proposals --------------------------------------------------------- 17 Section 7: Announcement of Technically Qualified Bids: ---------------------------------------- 17 Part-3 Technical Proposal ------------------------------------------------------------------------------ 18 ANNEX 1 - Data Sheet ---------------------------------------------------------------------------------- 18 ANNEX 2 Request for Proposal Submission Form ---------------------------------------------- 19 Technical Proposal Forms ------------------------------------------------------------------------------ 21 ANNEX 3 - Basic Information Form ------------------------------------------------------------------ 29 ANNEX 4 - Power of Attorney ------------------------------------------------------------------------- 30 ANNEX 5 – Previous Experience Form ------------------------------------------------------------- 31 ANNEX 6 Format of Resume -------------------------------------------------------------------------- 34 ANNEX 7Registration Certificate ---------------------------------------------------------------------- 37 ANNEX 8Affidavit ----------------------------------------------------------------------------------------- 38 ANNEX 9Audit Reports ---------------------------------------------------------------------------------- 39 ANNEX 10Memorandum of Association ------------------------------------------------------------ 40 ANNEX 11Policies and Procedures ------------------------------------------------------------------ 41 ANNEX 12Office Addresses --------------------------------------------------------------------------- 42 ANNEX 13 CHECK LIST -------------------------------------------------------------------------------- 43 ANNEX 14 Assessment Grid --------------------------------------------------------------------------- 44 Abbreviations: --------------------------------------------------------------------------------------------- 45 Page | 4 PART- 1 Section 1: Introduction The Punjab AIDS Control Program , Government of the Punjab Health Department, (the "Authority") invites Project Proposals ("Technical and Financial") from prospective bidders (each a "Prospective Bidder") for Provision of HIV Prevention and Diagnostic Services for Jail Inmates in Central Jail Lahore and Central Jail Faisalabad for AIDS Response in Punjab (the "Project" as detailed in Section 2 below). The term “Project Proposal”, wherever used in this document, unless specified, includes both the Technical as well as Financial Proposal. Section 2: Project Description 1. Project Title Provision of HIV Prevention and Diagnostic Services for Jail Inmates in Central Jail Lahore and Central Jail Faisalabad 2. Introduction: Many of the jail inmates are drug users and practice various high risk activities which put them at a higher risk of acquiring HIV infection. Furthermore, it is known from international experience that many of the high risk activities such as unprotected sex among men, injection drug use etc are common in jails. 3. Objectives: The main objective to be achieved on the completion of the project is “to provide HIV/AIDS prevention, treatment and care services to the jail inmates in Central Jail Lahore and Central Jail Faisalabad”. The Successful Bidder will be required to deliver a defined package of