Drive HeadquartersTM Cloud Storage & Cloud IT Solution 5.0 Cloud Storage & Cloud IT Solution 5.0 Complete Manual The leading cloud file storage, sharing, collaboration, backup & FTP hosting service File server, online backup, FTP / email / web hosting & more... Copyright © 2003-2010 Drive Headquarters. All rights reserved. 1 Table of Contents 1. ABOUT DRIVEHQ ...................................................................................................... 8 1.1 About Cloud Storage Service Version 5.0............................................................................. 8 1.1.1 DriveHQ main services ...................................................................................................... 8 1.1.2 DriveHQ Service Advantages ............................................................................................ 9 2. DRIVEHQ.COM WEB-BASED SERVICES AND FEATURES ................................. 10 2.1 DriveHQ.com Website Features Summary ........................................................................ 10 2.2 DriveHQ Service Sign-up ..................................................................................................... 11 2.2.1 Trouble Shooting Account Activation Problem ............................................................... 11 3. DRIVEHQ.COM ONLINE STORAGE FEATURES ................................................... 12 3.1 The “My Storage” page ........................................................................................................ 12 3.2. Upload Files .......................................................................................................................... 13 3.3 Download Files ...................................................................................................................... 15 3.3.1 Zip Download Multiple Files / Folders ............................................................................ 15 3.4 Change folder view type ....................................................................................................... 15 3.5 Preview Files - the “Show File” page .................................................................................. 16 3.5.1 Displaying a photo (with online photo editing features) .................................................. 17 3.5.2 Preview Text / HTML Files: ............................................................................................ 18 3.5.3 Playing music files online................................................................................................. 20 3.6 Direct Editing of remote MS Office Document files .......................................................... 21 3.7 Folders of image files (Photo Albums) ................................................................................ 23 3.8 Search Folders and Files: ..................................................................................................... 24 3.9 Customize Folder / Storage Options ................................................................................... 25 3.9.1 Show / Hide Folder Tree: ................................................................................................. 26 3.9.2 Customize the “Show Folder” page.................................................................................. 26 4. ONLINE FILE / FOLDER SHARING ......................................................................... 28 4.1 Regular File Sharing ............................................................................................................. 28 830 Stewart Dr, Sunnyvale, CA 94085, Fax: 408-519-6748 Website: www.DriveHQ.com E-Mail: [email protected] 2 4.1.1 Share permission levels .................................................................................................... 33 4.1.2 Share Change Notifications .............................................................................................. 34 4.1.3 About Share Notification Email ....................................................................................... 35 4.2. Access a shared folder ......................................................................................................... 36 4.3 Share folders to contact groups ........................................................................................... 37 4.3.1 The benefits of sharing a folder to a contact group(s) ...................................................... 39 Sharing a folder to a contact group is equivalent to sharing it to all contacts in the contact group. However, it has some advantages: ................................................................................. 39 4.4. Edit / Manage Existing Shares ............................................................................................ 40 4.5 Accessing a shared folder by clicking on the “Share Link” without logon ..................... 41 4.5.1 Access a shared folder with Full-Access right ................................................................. 42 4.6 Comment / Rate a shared folder .......................................................................................... 43 5. PUBLISH FOLDERS OR WEBSITE ......................................................................... 44 5.1 What is Publish? (Create direct file links or publicly accessible websites) ..................... 44 5.1.1 Only Paid Users or True users can publish on DriveHQ.com .......................................... 45 5.2 Publish Folders / Files ........................................................................................................... 45 5.3 Manage / Modify / Delete an Existing Publish ................................................................... 47 5.3.1 The Publish URLs (direct links) for a published folder and files in it ............................. 49 5.3.2 Comment and Rate ........................................................................................................... 50 5.4 Publish Website ..................................................................................................................... 50 5.4.1 Activate, disable and re-enable your website ................................................................... 50 5.4.2 Upload / edit your website files & the default home page file ......................................... 51 5.4.3 Custom Domain Website Hosting Service ....................................................................... 52 6. DRIVEHQ GROUP ACCOUNT SERVICE ................................................................ 54 6.1 Upgrade to a group account for free ................................................................................... 54 6.2 The “Group Admin” features .............................................................................................. 58 6.2.1 Create a new sub-user ....................................................................................................... 58 6.2.2 Group storage allocation considerations........................................................................... 59 6.2.3 Group User Types:............................................................................................................ 60 6.2.4 Create Sub-groups ............................................................................................................ 61 6.3 Group Folder Sharing and Permissions ............................................................................. 61 830 Stewart Dr, Sunnyvale, CA 94085, Fax: 408-519-6748 Website: www.DriveHQ.com E-Mail: [email protected] 3 6.4 Real Business Scenario ......................................................................................................... 65 6.5 More Group Admin Features .............................................................................................. 66 6.6 Forcing Sub-users to only Use Folders Shared by Group Admin .................................... 67 6.7 Group Account Settings and Group Account Balance ...................................................... 67 6.8 Downgrade Group Account to a Standalone Account....................................................... 70 7. ACCOUNT AND SUBSCRIPTIONS ......................................................................... 70 7.1 Sign up a Free Account (or Account Registration) ............................................................ 70 7.2 Account Types ....................................................................................................................... 72 7.2.1 Free Account..................................................................................................................... 73 7.2.2 True Account .................................................................................................................... 73 7.2.3 Premium Account (or Paid Account) ............................................................................... 73 7.2.4 Comparison of free service and premium service ............................................................ 73 7.3 View or Edit Account Details ............................................................................................... 75 7.3.1 Change password / username. .......................................................................................... 77 7.3.2 View Account Balances.................................................................................................... 77 7.3.3 Account Options Page .....................................................................................................