Board of Directors Board Meeting Packet October 20, 2015 Clerk of the Board YOLANDE BARIAL KNIGHT (510) 544-2020 PH (510) 569-1417 FAX MEMO to the BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT East Bay Regional Park District Board of Directors WHITNEY DOTSON President - Ward 1 The Regular Session of the OCTOBER 20, 2015 Board Meeting is scheduled to commence at DOUG SIDEN 2:00 p.m. at the EBRPD Administration Building, Vice President - Ward 4 2950 Peralta Oaks Court, Oakland BEVERLY LANE Treasurer - Ward 6 DENNIS WAESPI Secretary - Ward 3 DIANE BURGIS Respectfully submitted, Ward 7 JOHN SUTTER Ward 2 AYN WIESKAMP Ward 5 ROBERT E. DOYLE ROBERT E. DOYLE General Manager General Manager P.O. Box 5381 2950 Peralta Oaks Court Oakland, CA 94605-0381 (888) 327-2757 MAIN (510) 633-0460 TDD (510) 635-5502 FAX www.ebparks.org 2 AGENDA REGULAR MEETING OF OCTOBER 20, 2015 BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT 12:30 p.m. ROLL CALL (Board Conference Room) The Board of Directors of the East Bay Regional Park PUBLIC COMMENTS District will hold a regular meeting at District’s CLOSED SESSION Administration Building, 2950 Peralta Oaks Court, Oakland, A. Conference with Labor Negotiator: Gov’t Code § 54957.6 CA, commencing at 12:30 p.m. for Closed Session and 2:00 p.m. for Open Session on Agency Negotiator: Robert E. Doyle, Debra Auker, Tuesday, October 20, 2015. Jim O’Connor, Sukari Beshears Employee Organizations: AFSCME Local 2428 Agenda for the meeting is listed adjacent. Times for Unrepresented Employees: Managers and Confidentials agenda items are approximate only and are subject to change B. Conference with Legal Counsel: during the meeting. If you wish to speak on matters not on the 1. Existing Litigation – Gov’t. Code Sec. 54956.9 (d)(1) agenda, you may do so under Public Comments at the beginning of the agenda. If you a) Hornischer v. EBRPD wish to testify on an item on Alameda County Superior Court the agenda, please complete a Case No. RG 13-668866 speaker’s form and submit it to b) United States v. 1.41 acres, et al. the Clerk of the Board. United States District Court, Northern District of California A copy of the background Case No. CV 14-01781-WHA materials concerning these c) Sierra Club v. EBRPD agenda items, including any Alameda County Superior Court material that may have been Case No. RG 15-776546 submitted less than 72 hours before the meeting, is available d) SPRAWLDEF v. EBRPD for inspection on the District’s Alameda County Superior Court website (www.ebparks.org), Case No. RG 13-663903 the Administrative Building reception desk, and at the C. Conference with Real Property Negotiator Regarding Price and/or meeting. Terms of Payment – Gov’t Code § 54956.8 Agendas for Board Committee Meetings are available to the 1) Agency Negotiator: Bob Nisbet, Liz Musbach public upon request. If you wish to be placed on the mailing list APN/ADDRESS PROPERTY OWNERS PARK/TRAIL to receive future agendas for a Contra Costa County specific Board Committee, please call the Clerk of the 211-230-014-6 Wiedemann Ranch, Inc. Bishop Ranch Open Board’s Office at (510) 544- 2020. 1095 Hawkshead Circle, Space Regional San Ramon Preserve District facilities and meetings 211-230-013-8 Wiedemann Ranch, Inc. Bishop Ranch Open comply with the Americans 3331 Ashbourne Circle, Space with Disabilities Act. If special accommodations are needed San Ramon Regional Preserve for you to participate, please 238-080-032, 238-808-035 and Eric & Megan Lindberg Calaveras Ridge contact the Clerk of the Board 238-080-036 Trail as soon as possible, but 7 Vista Del Valle and 788 preferably at least three Glenside Drive, Lafayette working days prior to the meeting. 3 APN/ADDRESS PROPERTY OWNERS PARK/TRAIL Contra Costa County 238-080-033 Victoria Liviakis Calaveras Ridge 782 Glenside Drive, Lafayette Trail 189-150-011 Golden Rain Foundation Calaveras Ridge End of Skycrest Drive, of Walnut Creek, Trustee Trail Walnut Creek 2:00 p.m. OPEN SESSION (Board Room) PLEDGE OF ALLEGIANCE A. APPROVAL OF AGENDA B. PUBLIC COMMENTS 2:15 p.m. C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR a. Approval of District Check Listing for the Period of September 7, 2015 to September 20, 2015 (Auker/Doyle) (Resolution) (No Cost) b. Authorization to Negotiate with Various Property Owners (Musbach/Nisbet) (Resolution) (No Cost) c. Approval of the Minutes for the Board Meeting of October 6, 2015 (Barial Knight/Auker) (No Cost) d. Authorization to Accept the Bid and Award a Contract with American Asphalt Repair and Resurfacing Company, Inc. for Parking Lot Slurry Seal: Redwood Canyon Public Golf Course (Barrington/O’Connor) (Resolution) (Budgeted Funds) e. Authorization for the Purchase and Installation of an Inclined Platform Wheelchair Lift: Environmental Education Center/Tilden Nature Area (Barrington/O’Connor) (Resolution) (Budgeted Funds) f. Authorization to Award a Contract for Consulting Services to Consolidated CA to Perform Construction Management Pre-Construction Services for Lake Chabot Campus Modernization Project: Lake Chabot Regional Park (Barton/Nisbet) (Resolution) (Budgeted Funds) g. Acceptance of Bi-Annual Actuarial Valuation for the East Bay Regional Park District General Employees and Sworn Safety Retirement Plans as of January 1, 2015 (formerly Transamerica) (Spaulding/Zenoni /Auker) (Resolution) (Budget Change) h. Approval of Out-of-State Travel for Board Member Whitney Dotson to Attend the 2015 Rising Seas Summit in Boston, Massachusetts on November 3 - 5, 2015 (Barial Knight/Auker) (Resolution) (Budgeted Funds) 4 2:30 p.m. 2. ACQUISITION, STEWARDSHIP & DEVELOPMENT DIVISION a. Lake Chabot Campus Modernization Project Update: Lake Chabot Regional Park (Barton/Nisbet) (No Action Taken/ Report Received) 3:00 p.m. 3. BOARD AND STAFF REPORTS a. Actions Taken by Other Jurisdictions Affecting the Park District (Doyle) 3:30 p.m. 4. GENERAL MANAGER’S COMMENTS 4:00 p.m. 5. ANNOUNCEMENTS FROM CLOSED SESSION 4:05 p.m. 6. BOARD COMMENTS 4:30 p.m. D. ADJOURNMENT 5 CALENDAR CONSENT AGENDA REGULAR MEETING BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT Tuesday, October 20, 2015 C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR a. Approval of District Check Listing for the Period of September 7, 2015 Through September 20, 2015 (Auker/Doyle) RECOMMENDATION It is recommended that the Board of Directors approve the Check Listing for the period of September 7, 2015 through September 20, 2015. Per Resolution No. 1992-1-40, adopted by the Board on January 21, 1992, a copy of the Check Listing has been provided to the Board Treasurer for review. A copy of the Check Listing has also been provided to the Clerk of the Board, and will become a part of the Official District Records. 6 EAST BAY REGIONAL PARK DISTRICT RESOLUTION NO.: 2015 - 10 - October 20, 2015 APPROVAL OF DISTRICT CHECK LISTING FOR THE PERIOD OF SEPTEMBER 7, 2015 THROUGH SEPTEMBER 20, 2015 WHEREAS, District Resolution No. 1992 - 1 - 40, adopted by the Board of Directors on January 21, 1992, requires that a listing of District checks be provided to the Board Treasurer for review; NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby approves the check listing for the period of September 7, 2015 through September 20, 2015; Moved by Director , seconded by Director , and adopted this 20th day of October, 2015 by the following vote: FOR: AGAINST: ABSTAIN: ABSENT: 7 AGENDA REGULAR MEETING BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT Tuesday, October 20, 2015 C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR b. Authorization to Negotiate with Various Property Owners (Musbach/Nisbet) RECOMMENDATION The General Manager recommends that the Board of Directors authorize the General Manager and the Assistant General Manager, Acquisition, Stewardship & Development Division, to negotiate with: APN/ADDRESS PROPERTY OWNER PARK/TRAIL Alameda County 034-2300-010-04 (portion) East Bay Regional Park Martin Luther King, Jr. 11500 Tidewater Avenue, District (Flexi-Van Leasing, Regional Shoreline Oakland Inc., Lessee) REVENUE/COST Items of cost, terms or conditions of any option are subject to negotiation and would be presented to the Board for formal approval at a later date. BACKGROUND The proposed resolution for this item is in direct response to the Brown Act. According to District Counsel, "The Board may meet in Closed (Executive) Session prior to or during negotiations to give instructions to its negotiator regarding the price and terms of payment for the purchase or the lease of the property only after it has identified the parcels of concern, and has identified the people with whom this negotiator may negotiate in open session." ALTERNATIVES No alternatives are recommended. 8 EAST BAY REGIONAL PARK DISTRICT RESOLUTION NO.: 2015 – 10 - October 20, 2015 AUTHORIZATION TO NEGOTIATE WITH VARIOUS PROPERTY OWNERS WHEREAS, Government Code Section 54956.8 requires that prior to or during the negotiations concerning the acquisition of real property, the Board of Directors in closed session may give instructions to its negotiator regarding the price and terms of payment of such property; and WHEREAS, prior to the closed session, the legislative body of the local agency shall hold an open and public session in which it identifies the real property or real properties which the negotiations may concern, and the person or persons with whom its negotiator may negotiate: NOW, THEREFORE BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby approves the authorization to negotiate as presented to the Board of Directors on October 20, 2015; and BE IT FURTHER RESOLVED that the General Manager and the Assistant General Manager, Acquisition, Stewardship & Development Division, are hereby authorized by the Board of Directors on behalf of the East Bay Regional Park District and in its name to negotiate the price and terms of payment of the following parcels of real property: APN/ADDRESS PROPERTY OWNER PARK/TRAIL Alameda County 034-2300-010-04 (portion) East Bay Regional Park Martin Luther King, Jr.