PRC AGENDA: 5/5/2021 ITEM: VI. D. 2. TO: PARKS AND RECREATION FROM: David Delong COMMISSION SUBJECT: PRNS BUDGET DISCUSSION DATE: 4/13/2021 Approved Date The Parks, Recreation and Neighborhood Services Department will provide the Parks and Recreation Commission with a brief update on changes being advanced for the Department in the Proposed 2021-2022 Operating Budget, and respond to Commissioner inquiries about the budget development process, in general. /s/ David Delong Interim Division Manager Park, Recreation and Neighborhood Services For questions, please contact CJ Ryan, Interim Administrative Officer, at (408) 793-4175. PRC AGENDA: 5/5/2021 ITEM: VI. D. 2. 1 2021-2022 BUDGET UPDATE CJ Ryan, Interim Administrative Officer Parks and Recreation Commission May 5, 2021 PRC AGENDA: 5/5/2021 ITEM: VI. D. 2. 2 Context • Estimated $38.2 M shortfall over 5 years • Uncertainty in forecast • Federal Funding providing one-time monies • Equity in budgeting process PRC AGENDA: 5/5/2021 ITEM: VI. D. 2. 3 Parks Community Community Maintenance Facilities Services Development and Operations Recreation Strategic Services Support PRC AGENDA: 5/5/2021 2021-2022 Proposed Budget SummaryITEM: VI. D. 2. 4 Title FTE All Funds General Fund Ongoing Beautify San José Management Consolidation and Operations 34.00 $ 5,476,135 $ 2,776,615 Placemaking/San José Abierto Program 13.25 Project Hope 4.00 Police Activities League Facilities Support 4.00 $ 327,553 $ 327,553 New Parks and Recreation Facilities Maintenance and Operations 4.30 $ 275,309 $ 384,000 $ 510,000 Fiscal and Employee Services Support Staffing 1.50 $ 241,630 $ 66,513 $ 254,747 Parks and Recreation Capital Flood Repairs Grants Support 1.00 $ 155,414 $ 169,542 Capital Infrastructure and Building Maintenance Staffing 1.00 $ 122,970 $ 150,747 Welch Park and Eastridge Recreation 1.50 $ 120,773 $ 120,773 Volunteer Management 1.00 $ 122,769 $ 122,769 Neighborhood Center Partner Program Support - $ 21,399 $ 21,399 $ 19,069 Happy Hollow Park and Zoo Maintenance Staff Realignment (0.80) $ 4,177 $ 4,177 $ 12,898 Park Ranger Body-Worn Cameras Parks Rehabilitation Strike and Capital Infrastructure Team 7.00 *Capital Fee Activities Program Expenditure Reduction $ (525,000) $ (525,000) $ (525,000) Happy Hollow Park and Zoo Catering and Special Events Savings $ (345,562) $ (345,562) Family Camp Suspension $ (254,593) $ (254,593) Community Center Operations Support (3.75) $ (226,080) $ (226,080) $ (229,365) Contracted Landscape Maintenance Savings $ (103,934) $ (103,934) $ (103,934) Administrative Services Staffing (1.00) $ (99,495) $ (99,495) $ (101,311) Reprographics Contractual Services Savings $ (74,339) $ (74,339) $ (74,339) McKinley Community Center Rightsizing (1.00) $ (58,772) $ (58,772) $ (59,642) Roosevelt Roller Rink Staffing (0.83) $ (21,392) $ (21,392) $ (21,901) Parks General Maintenance Staffing Realignment (0.38) $ (4,923) $ (4,923) $ (1,270) Grand Total 64.79 $ 5,154,039 $ 2,109,709 $ 241 PTF C&C Requested PRCPTF AGENDA: Requested C&C5/5/2021 Requested CD Project Name 5 CD Project Name Requested Funds FundsITEM: VI.Funds D. 2. Funds 7 Trail: Coyote Creek (Story Road Intersect.) $ 115,000 $ 38,000 1 Starbird Park Playground Replacement* $ 1,400,000 Thank You Monument* $ 50,000 Gleason Park Playground Enhancement $ 100,000 Cypress Community Center Roof Replacement* $ 220,000 Park at Alma and Sanborn Construction Reserve $ 275,000 Cypress Community Center Restroom Reno.* $ 66,000 $ 254,000 Midfield/Havana Site Design and Construction* $ 370,000 Calabazas Park Bike Park Renovation* $ 35,000 2 TRAIL: Odette Morrow Trail Spur* $ 55,000 La Raggione Park Playground Improvements* $ 95,000 Miyuki Dog Park Fencing Improvements* $ 100,000 Fair Swim Center- Pool Reserve* $ 10,000 3 St. James Park Phase I Reserve $ 225,000 8 Evergreen Community Center Improvements* $ 171,000 $ 304,000 $ 9 CD 9 Land Acquisition Reserve $ 1,215,000 Spartan Keyes Area Park Development Reserve 2,142,000 9 Camden Community Center Imp. Reserve* $ 267,000 North San Pedro Area Parks Reserve $ 137,000 Butcher Dog Park Renovation $ 18,000 $ 736,000 Newbury Park $ 130,000 $ 60,000 10 Almaden CC and Library HVAC Replacement* $ 200,000 $ - Backesto Park Fountain Renovation* $ 100,000 Central Major Park Equipment $ 1,000,000 4 SF Bay Trail Reach 9* $ 100,000 Police Athletic League Stadium Turf CW Matching Grant Reimb Reserve* $ 3,000,000 5 $ 707,000 Replacement Happy Hollow Park and Zoo Exhibit $ 1,500,000 Overfelt Gardens Master Plan Reserve* $ 800,000 2017 Flood - Japanese Friendship Garden Koi $ 224,000 Mt. Pleasant Park Tennis Courts* $ 70,000 Pond & Pump House Hank Lopez Community Center Roof 2017 Flood - Happy Hollow Park and Zoo Night 5 $ 180,000 ($ 359,000) Replacement* House & Breakroom Cimarron Basketball Court Resurfacing* $ 20,000 $ 50,000 2017 Flood - Family Camp Playground Shade 6 Three Creeks Acquisition* $ 75,000 $ 938,000 Structure & Retaining Wall Three Creek Lonus Extension Design* $ 400,000 $ 225,000 2017 Flood - Alum Rock Park Visitors Center $ 30,000 Three Creek Lonus Extension Construction $ 475,000 Reserve* 2017 Flood - Alum Rock Park Trestle Repair $ 271,000 Hanchett Park Construction Reserve* $ 61,000 $ 939,000 2017 Flood - Alum Rock Park Mineral Springs $ 150,000 Cahill Park Improvement Plan* $ 250,000 Bridge Embankment PRC AGENDA: 5/5/2021 ITEM: VI. D. 2. 6 2021-2022 BUDGET UPDATE CJ Ryan, Interim Administrative Officer Parks and Recreation Commission May 5, 2021.