- NOTICE - DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD OF DIRECTORS COMMITTEE MEETINGS – Tuesday, May 3, 2016 Retirement/Investment Committee: 12:30 p.m. Operations Committee: 12:45 p.m. Finance/Audit Committee: 1:00 p.m. Concessions/Commercial Development Committee: 1:10 p.m. AGENDA DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD May 5, 2016 8:30 a.m. Meeting Place 2400 Aviation Drive Board Room – DFW Airport Headquarters Building DFW Airport, TX 75261 THIS MEETING LOCATION IS ACCESSIBLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETIVE SERVICES MUST BE MADE 48 HOURS PRIOR TO THIS MEETING BY CONTACTING KRISTY ANDERSON AT 972-973-5752, FAX 972-973-5556, OR T.D. 1-800- RELAY-TX (1-800-735-2989) FOR INFORMATION OR ASSISTANCE. Consent Agenda – all items under this heading are a part of the Consent Agenda and require little or no deliberation by the Board. Approval of the Consent Agenda authorizes the Chief Executive Officer or his designee to implement each item in accordance with staff recommendation. A closed executive session may be held with respect to a posted agenda item if the discussion concerns one of the following: 1. Contemplated or pending litigation or matters where legal advice is requested of the Board’s Legal Counsel. Texas Government Code Section 551.071. 2. Personnel matters involving discussions of the qualifications or performance of identifiable individuals already employed or being considered for employment by the Board. Texas Government Code Section 551.074. 3. The deployment, or specific occasions for implementation, of security personnel or devices. Texas Government Code Section 551.076. 4. Discussion concerning sale or lease of real property, or negotiated contracts for donations to the Board, when such discussions would have a detrimental effect on the negotiating position of the Board. Texas Government Code Section 551.072. - - - - AGENDA A. Invocation – Chaplain Doni Evans B. Pledge of Allegiance C. Announcements D. Approve Minutes of the Regular Board Meeting of April 7, 2016 E. Air Service Highlights – John Ackerman F. Financial Report – Chris Poinsatte May 5, 2016 – Board Meeting Agenda Page 2 of 6 RETIREMENT/INVESTMENT COMMITTEE 1. Approve Minutes of the Retirement/Investment Committee Meeting of February 2, 2016. Action Items for Consideration M. Phemister 2. Approve execution of the required documents to invest DFW Retirement Plan funds in the RCP Advisors Small Business Investment Company (SBIC) Opportunities Fund, in an amount not to exceed $10 million. 3. Approve termination of the investment agreement with Franklin Templeton Global Multisector Plus Fund. M. Underwood 4. Approve the attached actuarial assumptions for General Employees Retirement and Department of Public Safety Retirement Plans. 5. Approve the attached actuarial assumptions for the Other Post Employment Benefits (OPEB) Plan. OPERATIONS COMMITTEE 6. Approve Minutes of the Operations Committee Meeting of April 5, 2016. Consent Items for Consideration N. Smith 7. Approve execution of a deductive Change Order to Contract No. 9500481, Rehabilitate Airfield Pavements FY2013, with EAS Contracting, LP, of Princeton, Texas in a deductive amount not less than ($210,069.52), for a revised Contract amount not to exceed $8,798,439.33. 8. Approve execution of a Change Order to Contract No. 9500549, Rehabilitate Storm Water Treatment Plant, with Felix Construction Company, of Farmers Branch, Texas, in an amount not to exceed $250,000.00, for a revised Contract amount not to exceed $5,074,055.00. R. Hodapp 9. Approve execution of Purchase Order No. 271540, for a Forklift Truck, to Darr Equipment LP, of Southlake, Texas, in the amount of $79,982.00. Action Items for Consideration R. Hodapp 10. Approve execution of Contract No. 7006320, for Industrial Electrical Switchgear Maintenance Services, with National Field Services, of Lewisville, Texas, in an amount not to exceed $367,650.00, for the two- year term of the Contract. 11. Approve execution of Contract No. 7006326, for Hot Mix Asphalt, with Reynolds Asphalt & Construction Company, of Euless, Texas, in an amount not to exceed $370,740.00, for the initial two-year term of the Contract, with options to renew for three additional one-year periods. May 5, 2016 – Board Meeting Agenda Page 3 of 6 12. Approve execution of Contract No. 7006304, for Mechanical, Electrical, Plumbing and Structural Maintenance Services at Southgate, with John Bean Technologies Corporation, of Chicago, Illinois, in an amount not to exceed $4,218,703.33, for the initial three-year term of the Contract, with options to renew for two additional one-year periods. 13. Approve execution of Purchase Order No. 271525, for Replacement Compressed Natural Gas-Powered Shuttle Buses, to Alliance Bus Group, Inc., of Lewisville, Texas, in the amount of $13,327,316.00. R. Horton 14. Approve execution of Contract No. 8500337, Environmental Support Services, with Amec Foster Wheeler Environment & Infrastructure, Inc., of Dallas, Texas, in an amount not to exceed $2,000,000.00. N. Smith 15. Approve execution of Contract No. 9500570, Rehabilitate Airfield Lighting Systems FY2015, with EAS Contracting, LP, of Princeton, Texas, in an amount not to exceed $3,253,690.00. Terminal Renewal and Improvement Program Action Item for Consideration N. Smith 16. Approve execution of a Contract Modification to Supplemental Agreement No. 11, Contract No. 9500421, Terminal Renewal and Improvement Program, Terminal A Phase 3, with Balfour/Azteca/Russell/CARCON, a joint venture, of Dallas, Texas, in an amount not to exceed $4,663,272.00, for a revised Contract amount not to exceed $169,219,213.00. Discussion Items N. Smith 17. Construction and Professional Services Contract Increase(s) approved by Authorized Staff. 18. Decrease(s)/increase(s) in Scope of Work approved by Authorized Staff. FINANCE/AUDIT COMMITTEE 19. Approve Minutes of the Finance/Audit Committee Meeting of April 5, 2016. M. Underwood 20. Financial Report. Consent Items for Consideration M. Phemister 21. Approve authorization to enter into a Depository Agreement with U.S. Bank for the purpose of direct settlement of Passenger Facility Charges (PFC) payments. G. Spoon 22. Approve authorization to exercise options for multi-year Contracts for the fourth quarter of Fiscal Year 2016. May 5, 2016 – Board Meeting Agenda Page 4 of 6 Action Items for Consideration S. Shaffer 23. Approve execution of Contract No. 7006301, for Lease of Multi-functional Print Devices, with NovaCopy, Inc., of Irving, Texas, in an amount not to exceed $770,286.26, for the four-year term of the Contract. 24. Approve execution of two Contracts for Cisco Network Equipment: Contract No. 7006339, with Total Communications, Inc., of East Hartford, Connecticut, in an amount not to exceed $561,618.03; and Contract No. 7006355, with Netsync Network Solutions, of Dallas, Texas, in an amount not to exceed $595,201.10. The initial term of each Contract is one year, with options to renew for four additional one-year periods. Total amount of this action is $1,156,819.13. 25. Approve execution of Contract No. 7006351, for Varonis and VMWare Software License, Maintenance and Support Services, with SHI Government Solutions of Austin, Texas, in an amount not to exceed $3,414,666.00, for the three-year term of the Contract. Discussion Items R. Darby 26. Department of Audit Services’ Quarterly Audit Update. T. Lee 27. Monthly D/S/M/WBE Expenditure Report. G. Spoon 28. Purchase Orders/Contracts and Professional Services Contracts approved by Authorized Staff. CONCESSIONS/COMMERCIAL DEVELOPMENT COMMITTEE 29. Approve Minutes of the Concessions/Commercial Development Meeting of April 5, 2016. Consent Items for Consideration M. Butt 30. Approve execution of Contract No. 7006288, for Crowd Control Stanchions, Belt, and Sign Frames, to Lavi Industries, of Valencia, California, in an amount not to exceed $214,774.95, for the initial one-year term of the Contract, with options to renew for four additional one-year periods. 31. Approve execution of Contract No. 8005051, for Artistic and Cultural Events Specialist, with Alpha Business Images, LLC, of Dallas, Texas, in an amount not to exceed $240,000.00, for the initial one-year term of the Contract, with options to renew for two additional one-year periods. Z. Campbell 32. Approve changes to the original lease terms for Resolution No. 2016-01- 027, regarding the Lease Agreement between HBF M2 Concepts JV, LLC dba Chick-Fil-A and Dallas Fort Worth International Airport. May 5, 2016 – Board Meeting Agenda Page 5 of 6 33. Approve an increase to the term of Lease Agreement 010021 with D&B Mitchell Group, LLC dba Banh Shop and the Dallas Fort Worth International Airport Board. 34. Approve an increase to the lease term with Minute Leap DFW, LLC dba Minute Suites. 35. Approve execution of a Lease Agreement between OdehMickens DFW Concessions JV dba Chick-Fil-A and the Dallas Fort Worth International Airport Board. Action Item for Consideration S. McCloskey 36. Approve execution of two Contracts for Ambassador Uniforms: Contract No. 7006306, with The Richey Company, of Irving, Texas, in an amount not to exceed $104,188.84; and Contract No. 7006352, with Regali Inc., of Richardson, Texas, in an amount not to exceed $515,211.36; and reject all bids received for Solicitation No. 7006328. The initial term of each Contract is two years, with options to renew for three additional one-year periods. The total amount of this action is $619,400.20. Discussion Item Z. Campbell 37. Permits Issued by Concessions. FULL BOARD CLOSED SESSION 38. In accordance with provisions of Section 551.071 of the Texas Government Code, a closed session will be held for the purposes of seeking the Board’s attorney’s advice with respect to pending or contemplated litigation, a settlement offer, or other matters that are exempt from public disclosure under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas (Article X, Section 9 of the State Bar Rules), to wit: a) INET Lawsuit.