KILLEEN INDEPENDENT SCHOOL DISTRICT REQUEST FOR PROPOSAL 21-26-07-151-RFP FULL-SERVICE DELIVERY - FRESH PIZZA TABLE OF CONTENTS SECTION 1.0.0.................................................................................................................... 2 SECTION 1.1: PURPOSE ................................................................................................ 2 SECTION 1.2: GENERAL INFORMATION .................................................................. 2 SECTION 1.3: INTRODUCTION.................................................................................... 3 SECTION 1.4: SUBMISSION REQUIREMENTS.......................................................... 3 SECTION 1.5: OPENING OF PROPOSAL(S)................................................................ 4 SECTION 1.6: WITHDRAWAL OF PROPOSAL(S) ..................................................... 4 SECTION 1.7: NEGOTIATIONS .................................................................................... 4 SECTION 1.8: PROPOSAL SELECTION....................................................................... 4 SECTION 1.9: EVALUATION FACTORS..................................................................... 5 SECTION 1.10: AWARD OF CONTRACT ...................................................................... 5 SECTION 1.11: RESERVATIONS.................................................................................... 5 SECTION 1.12: ESTIMATED QUANTITIES…………………………………………. 5 SECTION 1.13: HACCP REQUIREMENTS…………………………………………… 6 SECTION 1.14: TRANS FAT…………………………………………………………... 6 SECTION 1.15: CN LABELS, NUTRITION FACTS AND INGREDIENT STATEMENT 6 SECTION 1.16: USDA/TDA REGULATIONS…………………………………………. 6 SECTION 1.17: WHOLE GRAIN RICH………………………………………………… 7 SECTION 1.18: MEAT/MEAT ALTERNATIVE……….………………………………. 7 SECTION 1.19: SODIUM………………………………………………………………… 8 SECTION 1.20: SMART SNACK COMPLIANCE……………………………………… 8 SECTION 2.0 GENERAL CONDITIONS ...................................................................... 9 SECTION 2.1: EMERGENCY ORDERS ........................................................................ 9 SECTION 2.2: TERMS OF PAYMENT.......................................................................... 9 SECTION 2.3: DEFAULT................................................................................................ 9 SECTION 2.4: COMPLIANCE REQUIREMENTS........................................................ 9 SECTION 2.5: REASONS FOR TERMINATION .......................................................... 10 SECTION 2.6: LEGAL REMEDIES................................................................................ 11 SECTION 2.7: FORCE MAJEURE ................................................................................. 11 SECTION 2.8: ASSIGNMENT DELEGATION ............................................................. 12 SECTION 2.9: WAIVER.................................................................................................. 12 SECTION 2.10: VENUE .................................................................................................... 12 SECTION 2.11: PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS 12 SECTION 2.12: PENALTIES FOR NON-PERFORMANCE ........................................... 13 SECTION 3.0 GENERAL SPECIFICATION REQUIREMENTS............................. 14 SECTION 3.1: GENERAL SPECIFICATION REQUIREMENTS.................................. 14 SECTION 3.2: GENERAL PREPARATION QUESTIONS.............................................. 21 SECTION 3.3: ATTACHMENT 1 (FORM TDA 9.36 LUNCH) ..................................... 23 SECTION 3.4: ATTACHMENT 2 (FORM TDA 9.21) ..................................................... 24 SECTION 3.5: EVALUATION MATRIX………………………………………………. 25 SECTION 3.6: COST ANAYLISIS FORM………………………………………………. 26 1 FULL-SERVICE DELIVERY - FRESH PIZZA#21-26-07-151-RFP SECTION 1.0. 0 REQUEST FOR PROPOSAL Section 1.1: Purpose The Killeen Independent School District hereby requests proposals from qualified Vendors for providing FULL-SERVICE DELIVERY - FRESH PIZZA for twenty-one (21)of its campuses. Those campuses are: KilleenHigh School, Ellison High School, Killeen Career Center, Gateway High/Middle, Pathways Academic Campus, Harker Heights High School, Shoemaker High School, Early College High School (Ft. Hood Campus), Early College High School (CTC Campus), Leo Buckley Stadium, Rancier Middle School, Manor Middle School, Eastern Hills Middle School, Palo Alto Middle School, Liberty Hill Middle School, Live Oak Middle School, Union Grove Middle School, Audie Murphy Middle School, Charles Patterson Middle School, Roy J Smith Middle School and Nolan Middle School. Killeen ISD is required to conduct a cost or price analysis for the procurement of goods and/or services within the scope of services offered with this bid solicitation. All products and services submitted for consideration, unless otherwise noted, mustbe appropriate for Federally Funded School Nutrition Programs. Food and beverage items must meet the USDA Healthy Hunger Free Kids Act (HHFKA) of 2010 requirements and/or the USDA Smart Snacks in Schools Standards, as well as the Buy American Provision, and any additional requirements mandated by the United States Department of Agriculture (USDA) and/or Texas Department of Agriculture (TDA). Resources: https://www.fns.usda.gov/school-meals/healthy- hunger- free-kids-act; https://schools.healthiergeneration.org/focus_areas/snacks_and_beverages/smart_snacks/ product_calculator/. All products and services submitted for consideration, unless otherwise noted, must be appropriate for commercial kitchens. Section 1.2: General Information Proposals should be made on the basis of: (1) Price per slice (8 cut) and whole pizza as specified. (2) Delivery of FRESH PIZZA to the campuses indicated in the specifications. (3) Service to the District. (4) Applicable warming equipment to keep pizza at proper serving temperature. (5) Paper or plastic plates for serving pizza. (6) Banded banners or menu boards to advertise products. (7) No escalation of prices between August 1, 2021 and July 31, 2022. (8) Promptness of deliveries. (9) Any other factors relevant to this proposal. Under no circumstances should the Killeen Independent School District, its staff, its employees, any member of the KISD's Board of Trustees, or any other public official be contacted during the receipt of the RFP and before the awarding of the contract except the Purchasing Office personnel. Violation of this requirement may result in the disqualification 2 of your response from consideration. All communications in regards to the RFP are to be directed to Angel Wolf, Purchasing Specialist, located at 2301 Atkinson Drive, Killeen, Texas 76543. The phone number is (254) 336-0107. All questions must be submitted in writing through the ‘Questions’ tab in IonWave, or via email [email protected]. Questions and their answers will be shared with all RFP participants. The contract will be effective August 1, 2021, through July 31, 2022, with the option to renew up to four (4) consecutive additional one (1) year periods, or through July 31, 2026. An awarded Respondent has no right to or vested interest in contract renewal. All parties must mutually agree upon a renewal. A renewal agreement will be done in writing along with a new one “1” year contract extension if all parties agree. The bid award is contingent that USDA will continue to provide funding for the Child Nutrition Programs for contract period(s) stated and that based on the funding allocated, Killeen ISD will continue food service operations including the National School Lunch Program (NSLP) and the School Breakfast Program (SBP). Pricing may be negotiated during each contract renewal process, not to exceed 5% per year. Killeen ISD, may at its sole option, extend this bid for an additional sixty (60) days from the date of expiration, under the same pricing and terms and conditions if it is determined by the District that additional time is required to avoid a contract lapse. Section 1.3: Introduction The Killeen Independent School District (KISD) is located in Killeen, Texas. Killeen is a growing community with very close ties with the military as Fort Hood is their adjacent western neighbor. Killeen ISD is located almost midway between Austin and Waco. The District has a student population of approximately 43,500. The District is composed of 32 elementary schools, 12 middle schools, 4 high schools, and 5 special campuses. Section 1.4: Submission Requirements. All required bid documents shall be submitted via the web-based software system called IonWave. Type https://kisdebid.ionwave.net/Login.aspx in an Internet browser to access the IonWave software. Responders must set up a IonWave “Vendor” user account login and password. D Required documents can be found in the “Attachments” section of IonWave and downloaded for completion and signatures where required. E All required bid documents must be uploaded into the IonWave software in the “Response Attachments” section. F IonWave will prevent you from submitting your proposal if all “Response Attachments” have not been uploaded. If mailed, proposal must be sealed in an envelope and clearly labeled "FULL-SERVICE DELIVERY - FRESH PIZZA Proposal". Any alternate proposal must be in a separate envelope from your main response and clearly marked "FULL-SERVICE DELIVERY - FRESH PIZZA Proposal Alternate". Your written proposal must be addressed to Angel Wolf, Purchasing Specialist, Killeen Independent School District, 2301 Atkinson