Essex Flood Partnership Board Committee Room 1, Thursday, 26 10:00 County Hall, January 2017 Chelmsford, Essex Membership Cllr Simon Walsh Essex County Council Cllr Mick Page Essex County Council Cllr Kay Twitchen Essex County Council Jon Wilson Essex County Council John Meehan Essex County Council Lucy Shepherd Essex County Council Peter Massie Essex County Council Graham Verrier Environment Agency Rachel Keen Environment Agency Graeme Kasselman. Thames Water Jonathan Glerum Anglian Water Dave Bill Essex County Fire and Rescue Service Cllr Richard Moore Basildon Borough Council Cllr Wendy Schmitt Braintree District Council Cllr Tony Sleep Brentwood Borough Council Cllr Ray Howard Castle Point Borough Council/ECC Cllr Neil Gulliver Chelmsford City Council Cllr Mark Cory Colchester Borough Council Cllr Will Breare-Hall Epping Forest District Council Cllr Danny Purton Harlow District Council Cllr Andrew St Joseph Maldon District Council Cllr Dave Sperring Rochford District Council Cllr Nick Turner Tendring District Council Cllr Martin Terry Southend on Sea Borough Council Cllr Gerrard Rice Thurrock Council Cllr Susan Barker Uttlesford District Council For information about the meeting please ask for: Page 1 of 52 Lisa Siggins 03330134594 / [email protected] Page 2 of 52 Essex County Council and Committees Information This meeting is not open to the public and the press, although the agenda is available on the Essex County Council website, www.essex.gov.uk From the Home Page, click on ‘Your Council’, then on ‘Meetings and Agendas’. Finally, select the relevant committee from the calendar of meetings. Please note that an audio recording may be made of the meeting – at the start of the meeting the Chairman will confirm if all or part of the meeting is being recorded. If you have a need for documents in the following formats, large print, Braille, on disk or in alternative languages and easy read please contact the Committee Officer before the meeting takes place. If you have specific access requirements such as access to induction loops, a signer, level access or information in Braille please inform the Committee Officer before the meeting takes place. For any further information contact the Committee Officer. Page 3 of 52 Pages 1 Apologies for Absence 2 Minutes 7 - 16 To approve as a correct record the Minutes of the meeting held on 13 th October 2016. 3 Declarations of Interest To note any declarations of interest to be made by Members in accordance with the Members' Code of Conduct 4 Asset Register – New Policy and Protocol To receive a verbal update from Natasha Taylor, Head of Advocacy and Enforcement Team, regarding the new policy and protocol surrounding the Asset Register. 5 Update on 2016/17 Flood Capital Programme 17 - 22 To receive a report (EFPB/01/17) and PowerPoint presentation from Dave Chapman, Delivery and Enforcement Manager, on the New Initial Assessment Site List and a Major Flood Schemes update. 6 Essex Property Level Protection update 23 - 28 To receive a report (EFPB/02/17) and a verbal update from Dipo Lafinhan, Flood Partnerships Funding Co-ordinator, regarding an update on Property Level Protection (PLP). 7 Essex Community Flood Improvement Fund 29 - 40 To receive a report (EFPB/03/17) and a verbal update from Dipo Lafinhan, Flood Partnerships Funding Co-ordinator, regarding application details and prioritisation of the Community Flood Improvement Fund (CFIF) 2016/17 to date. 8 Thaxted Leaky Dams: Case Study To receive a PowerPoint presentation from Dave Chapman Delivery and Enforcement Manager, regarding the progress on the flood alleviation scheme in Thaxted 9 Business Accelerator – Feedback on Services in Scope 41 - 46 To receive a report (EFPB/04/17) and presentation from John Meehan, Acting Head of Environment and Flood Management, regarding the process and opportunities for income generation. Page 4 of 52 10 Local Flood Risk Management Strategy 47 - 52 To receive a report (EFPB/05/17) and presentation from Jon Wilson, Head of Commissioning Sustainable Essex Place, regarding the work to update the Local Flood Risk Management Strategy. 11 Any Other Business 12 Dates of Future Meetings To note that meetings in 2017 will be held as follows: Thursday 6 April 2017 at 10.00am County Hall Chelmsford Thursday 6 July 2017 at 10.00am County Hall Chelmsford Thursday 12 October 2017 at 10.00am County Hall Chelmsford Page 5 of 52 Page 6 of 52 Thursday, 13 October 2016 Minute 1 ______________________________________________________________________ Minutes of the meeting of the Essex Flood Partnership Board (Private Meeting), held in Committee Room 1 County Hall, Chelmsford, Essex on Thursday, 13 October 2016 Present : Name Organisation Cllr Will Breare-Hall Epping Forest District Council Ms Rosanna Briggs Essex County Council Mr David Chapman Essex County Council Mr Qasim Durrani Epping Forest District Council Mr James Ennos Tendring District Council Ms Kat Dedman Essex County Council Mr Jonathan Glerum Anglian Water Mr Tim Gornall Environment Agency Mr Ian Haines Maldon District Council Mr Paul Hayden RFCC Cllr Ray Howard Castle Point Borough Council/ECC Mr Stuart Jarvis Castle Point Borough Council Mr Oladipo Lafinhan Essex County Council Mr Peter Massie Essex County Council Cllr Richard Moore Basildon Borough Council Cllr Mick Page Essex County Council Cllr Danny Purton Harlow District Council Ms Debbie Rayner RFCC/EI0 Cllr Andrew St Joseph Maldon District Council Ms Lucy Shepherd Essex County Council Mr Graham Verrier Environment Agency Cllr Nick Turner Tendring District Council Mr Paul Walker Essex County Council Mr Jon Wilson Essex County Council Ms Lisa Siggins Essex County Council Democratic Services 1 Apologies for Absence Apologies for absence were received from: Dave BiIl – Essex Fire and Rescue Cllr Cory – Colchester Borough Council Cllr Schmitt – Braintree District Council Cllr Barker- Uttlesford District Council John Meehan - ECC Page 7 of 52 Thursday, 13 October 2016 Minute 2 ______________________________________________________________________ 2 Minutes With regards to Minute 4, Councillor Turner offered his thanks to David Prudence from Essex Highways for his very helpful assistance in providing information with regard to this issue. With regards to Minute 12, Councillor Turner pointed out that he was still awaiting clarification regarding the Thames Estuary Boundaries. The Minutes of the meeting of the Board held on 30 June 2016 were then approved as a correct record and signed by the Chairman. 3 Declarations of Interest No declarations were made at this point. 4 Highways Update The Board welcomed Peter Massie, Head of Commissioning Essex Highways who gave a verbal update regarding two of their latest investment projects • Enforcement Pilot The Board were informed that following the cessation of the "Maldon Pilot project" due to lack of available funding, a limited extension had now been granted by the Cabinet Member. Limited additional funding has been provided for one year with an anticipated start date of early January 2017. Where possible this will be combined with carriage way repairs and capital programme renewals. Councillor Turner raised an issue concerning the clearing of ditches where ownership is unknown due the land being unregistered. It was agreed that a Council lawyer's opinion be given in this regard • Targeted Gully Cleansing The Board were informed that funding of £250,000 had been made available. A specialist vehicle and additional crews will be hired with an extended cleaning timetable from early morning to late evening. Whole estates will be cleansed rather than a few targeted properties. The work will be based on a list of know problem sites and it was confirmed that the said list will shortly be shared with officers. 5 Outline Business Case for 2017/18 Capital Pro gramme The Board received a report (EFPB/16/16) presented by Dave Chapman, Delivery and Enforcement Manager on behalf of John Meehan, Head of Environment and Flooding. The report provided an update on the Capital Programme 2017/18 and the outline Business Case (OBC) production progress. The Board were advised that The Capital Flood Programme has a £19 million ECC budget broken down over 5 years. Last year the budget of £1.5 million was met. It has an ambitious programme in 2016/7 of £3.5 million for grants and projects. Every year we prepare an OBC to bid for the funding for the following year. In 2017/18 we estimate the Flood Programme will spend £5 million. Page 8 of 52 Thursday, 13 October 2016 Minute 3 ______________________________________________________________________ The Capital Flood Programme OBC is broken down into 7 headings and the text including in the OBC was set out in the above mentioned report. Dave Chapman explained the breakdown of the Financial costs for 2017/18 as detailed in the report giving a total Capital Spend of £5 million. The Board were then given details of the priority schemes in the programme as detailed in the report and advised that there were four reserve schemes as fall back for any slippages on the priority schemes. In response to a member question it was confirmed that each scheme is assessed by a "scoring matrix". Councillor Turner raised a query regarding the depth of flooding criteria detailed under the Financial Benefits part of the report . Dave Chapman clarified that this is the point at which it be certain that flood water will enter properties. After a brief discussion it was the word be looked at to avoid any possible confusion The Board Noted the report 6 Essex Capital Flood Programme Update 2016/17 The Board received a report (EFPB/17/16) from Dave Chapman Delivery and Enforcement Manager on the programme of works and ongoing progress in 2016/17. The Board were informed that The Capital Flood Programme has a £19 million ECC budget broken down over 5 years. Last year the budget of £1.5 million was met.