ALUMNI GUIDEBOOK 2013-2014 Your guide to serving on the Reed College Alumni Board of Directors. TABLE OF CONTENTS Contents Welcome __________________________________________________________________________________________________ 1 Introduction ________________________________________________________________________________________________________1 The Board ________________________________________________________________________________________________ 2 2.1 Vision Statement ______________________________________________________________________________________________2 Long-Range Vision _____________________________________________________________________________________________2 2.2 Alumni Board Job Description ________________________________________________________________________________2 Principal Duties ________________________________________________________________________________________________3 Secondary Duties _______________________________________________________________________________________________3 Qualifications ___________________________________________________________________________________________________3 2.3 Executive Committee Bios/Roles _____________________________________________________________________________3 2.4 Nominations Process _________________________________________________________________________________________4 2.5 Board Terms ___________________________________________________________________________________________________5 2.6 Bylaws __________________________________________________________________________________________________________5 2.7 Committees/Iniatives & Descriptions _______________________________________________________________________6 Alumni Fundraising for Reed (AFR) ___________________________________________________________________________6 Alumni Trustee _________________________________________________________________________________________________6 Executive Committee (EC) _____________________________________________________________________________________6 Foster-Scholz Club ______________________________________________________________________________________________6 Leadership Summit _____________________________________________________________________________________________7 Life Beyond Reed (LBR) _______________________________________________________________________________________7 Nominating Committee ________________________________________________________________________________________7 Outreach ________________________________________________________________________________________________________7 Past Presidents Committee _____________________________________________________________________________________7 Reed Switchboard ______________________________________________________________________________________________7 Reunions/Reedfayre ___________________________________________________________________________________________8 Working Weekend ______________________________________________________________________________________________8 2.8 Role of the Executive Committee Liaison ____________________________________________________________________8 2.9 Alumni Board Leadership _____________________________________________________________________________________8 TABLE OF CONTENTS Qualities of an effective committee member _________________________________________________________________8 Qualities of an effective alumni board leader _________________________________________________________________9 Informal criteria for AB committee chair selection __________________________________________________________9 2.10 Criteria For Executive Committee Selection ________________________________________________________________9 2.11 Visual Representation of Alumni Board __________________________________________________________________ 10 2.12 Vocabulary _________________________________________________________________________________________________ 10 Alumni Board Accomplishments _______________________________________________________________________ 12 3.1 Bragging _____________________________________________________________________________________________________ 12 The College ______________________________________________________________________________________________ 13 4.1 Staff ___________________________________________________________________________________________________________ 13 Alumni & Parent Relations (APR) ___________________________________________________________________________ 13 Career Services/Center for Life After Reed_________________________________________________________________ 13 Policies ___________________________________________________________________________________________________ 15 5.1 Volunteer Reimbursement _________________________________________________________________________________ 15 5.2 Confidentiality Agreement __________________________________________________________________________________ 15 Listings ___________________________________________________________________________________________________ 16 6.1 Calendar of meetings/Call-In Information _________________________________________________________________ 16 6.2 Participation Portals _________________________________________________________________________________________ 16 6.3 REED Magazine _____________________________________________________________________________________________ 17 THE END _________________________________________________________________________________________________ 18 A Note On The Guidebook ______________________________________________________________________________________ 18 ALUMNI GUIDEBOOK Welcome INTRODUCTION Welcome to the Reed College Alumni Board and to your handy-dandy Alumni Board Guidebook. We have put together a number of descriptive blurbs and documents to help you understand how you came to be here, with whom you’ll be working, and what kinds of opportunities you may encounter in your role as a board member. The guidebook is intended to serve as both an introduction – give it a perusal when you get it, and acquaint yourself with its structure and contents – and a reference. Over the course of your term on the board, questions may arise as to how the committees are organized, what the roles of the different committees and individuals are, what’s expected of you as a board member, etc. This should be your go-to resource for answers to such questions. We’ve attempted to make the blurbs both informative and digestible, while providing lengthier documents and lists in the Appendix. The guidebook is very much a work in progress, so please feel free to provide feedback and suggestions to the board secretary (Kristen Earl, [email protected]). And again, welcome to the Alumni Board! Your Friendly Neighborhood Executive Committee Page 1 ALUMNI GUIDEBOOK The Board The Reed College Alumni Association Board of Directors, or the Alumni Board (AB) for short, is a national service board primarily directed to support the Reed community through its volunteer initiatives with the support of Alumni & Parent Relations staff at the College. It is not an advisory board to the College on policies, strategic planning, curriculum or function. The Alumni Board is distinct from area chapters, which plan and coordinate local events such as reading groups, picnics, and public service events. 2.1 VISION STATEMENT The Reed College Alumni Board aspires to strengthen the connections between Reed alumni and their alma mater; provide robust and diverse opportunities for alumni to engage with each other as well as with current students, faculty, and staff; provide leadership development opportunities in areas such as governance, strategic planning, and fundraising; and encourage and support efforts to develop new and creative ways to engage alumni in the life of the college. Source Reed College Alumni Board Strategic Plan 2012-2022 Long-Range Vision Provide volunteer experiences that are personally rewarding and meaningful. Become the conduit for a broader umbrella organization. • Establish better integration across the organizational structure of the college. • Improve our utilization of and involvement with the chapter network, trustees, past alumni board • presidents, past alumni board members, parents, and other volunteers. • Improve connection with students with an eye on next generation involvement. Establish greater visibility across the alumni association. • Work to engender a richer connection between alumni and the college. • Strive to make an alumni board that is better organized and more effective. • • 2.2 ALUMNI BOARD JOB DESCRIPTION The Alumni Board consists of the board officers’ Executive Committee (President, Vice-President, and Secretary, each with a one-year term), At-Large positions, and Chapter Representatives. At-large positions are three-year terms elected by the Reed College Alumni Association. The Chapter Representatives, whose terms vary, are selected by the local chapter steering committees. The Alumni Board is distinct from area chapters, which plan and coordinate local events such as reading groups, picnics, and public service events. Page 2 ALUMNI GUIDEBOOK Principal Duties Attend (in person or by phone) five Board meetings annually. Members should make every attempt to commit to the meetings, except under extraordinary circumstances, as attending is an essential part of • being an active and engaged volunteer. Participate meaningfully on a standing committee or task force. Secondary•