33 / 2019-20 DORMINGTON & MORDIFORD GROUP PARISH COUNCIL Minutes of the Regular Meeting of the Group Parish Council held on Wednesday 20th November 2019 at 7.30pm at Priors Frome Chapel Present Cllrs David Lloyd (Chair), Julia Cotton, Ray Dickson, Derek Hughes, Craig Preedy and Mel Preedy In attendance Chris Bucknell (Parish Clerk) 5 Members of the Public Item Minutes Action 1.0 To Receive Apologies for Absence – Cllr Willow Groeber-Shaw Ward Cllr John Hardwick, 2.0 Declarations of Interest a) To Receive Declarations of Interest There were no declarations of interest b) To Approve any Written Requests for Dispensation There were no requests for dispensations To Accept Minutes of the Regular Meeting of the Group Parish Council held on 3.0 16th October 2019 Resolved: The minutes were accepted and signed by the Chair Climate Change 4.0 Presentation from Gareth Williams, Managing Director Caplor Energy Gareth Williams introduced himself as the Chair of Fownhope Parish Council Environment Working Group, and a member of Hereford Green Network. Fownhope Parish Council had declared a Climate Emergency and had signed a Climate Declaration. A plan was currently being developed which split actions into 3 sections, Businesses, Individuals and the Parish Council and a copy was circulated at the meeting. Gareth gave an overview of what had already been achieved which included • 7,100 trees being purchased for distribution around the village • A clothes recycling project • The development of Car Clubs • Discussions about buying Green Energy Gareth outlined the Carbon Calculator project which would help identify emissions at a local level rather than at the national level, as is currently the case, saying a proposal had been put together for the calculator, materials and plans to work alongside it. Fownhope were currently looking for funding to take the project forward and had made an application to BAIS (Department for Business, Energy and Industrial Strategy), asking them for funding to support the project. Following discussion, it was agreed that: • The Parish Council were supportive of working collaboratively on climate issues with Fownhope to share practice and resource and it was agreed that Gareth would discuss with the Fownhope Environment Working Group how best to do this. It was suggested that a Regular Meeting of the Group Parish Council Wednesday 20th November 2019 33 / 2019-20 34 / 2019-20 Item Minutes Action routine meeting of relevant groups was arranged, and in addition, information could be shared between Clerks for distribution to the various Parish Councils as appropriate. • The Parish Council would support, in writing, Fownhope’s climate calculation and Clerk engagement tool project. Gareth would liaise with the Clerk on the content of the letter. It was also suggested that it would be beneficial if Parish Councils could share information on a wider range of topics and it was agreed that Gareth would approach Lynda Wilcox of HALC to suggest a forum, where knowledge and expertise could be shared, was set up. 5.0 To Receive Brief Verbal Reports: a) Ward Member – Cllr Hardwick Cllr Hardwick was not present at the meeting and there was no report 6.0 Public Participation Session - There were no comments from the public 7.0 To Consider Planning Matters a) To Consider any New Planning Applications Reference Application Dormington House, Dormington HR1 4ES Listed Building Consent Alterations to building ground floor - construction of a small partition wall, first 193847 floor - new wall to hold existing door and second floor - replacement shower DL/ room. RD This application had only been received on the day of the meeting and details were not yet on the website. Clerk Resolved: Cllrs Lloyd and Dickson would visit the property and submit comments to the Clerk b) To Note any Decisions/Notifications Received Reference Application Decision Awaiting 192375 Wootton Barn, Checkley – Listed Building Consent Decision Wootton Barn, Checkley - Proposed variations to link and existing Awaiting 192375 outbuilding, proposed garage and the provision of solar pv panels Decision on outbuilding roof St Nicholas Mission Church, Checkley – proposed small extension to Awaiting 191199 existing church to provide kitchen and disabled toilet Decision Wootton Farm, Perton Lane, Dormington - application for variation Awaiting 191451 of Condition 15 of DCC083188/F Conversion of barns to residential Decision use Stables and Yard North of the Mews House, Mordiford - Variation of condition 2 of planning permission application 143272/F. Awaiting 192596 Proposed earth sheltered dwelling to replace an existing stable and Decision storage building on a previously developed site. c) To Consider Other Planning Issues and Updates Cllr Craig Preedy asked if there would be a shortfall in new housing if the bypass did not progress. He also asked if Dormington and Mordiford would be expected to meet some of the shortfall. The Clerk outlined briefly the plans for developing the new Core Strategy and said that, as Dormington and Mordiford did not have an NDP, they would come under the auspices of the Hereford Area Plan which would be informed by the new Core Strategy. More information would become available as the new Core Strategy emerged. Regular Meeting of the Group Parish Council Wednesday 20th November 2019 34 / 2019-20 35 / 2019-20 Item Minutes Action 8.0 Finance a) To receive a Finance Report from the RFO Bank balances: Business Current Account £10,970.89. Business Reserve Account £74,471.91 Income since October meeting £12.65 interest on the Business Reserve Account and a £375 payment for plot and interment in the Burial Ground and a VAT Claim for £604.65 for the period 01/03/19 to 31/10/19 paid. b) To Agree Payments made since October meeting Chq/ Expenditure Amount BACS Balfour Beatty invoice CSUK/OU/80565 for the SID Assessment £490 + BACS £588.00 VAT Repayment to Wellington Parish Council for 44% of Clerks Conference BACS £35.20 Fees Donation to Hampton House Residential Home in memory of Mrs Chq 942 £60.00 Judith Hereford Resolved: Payments Approved Clerk c) To Agree Payment of Outstanding Invoices Chq/ Expenditure Amount BACS BACS Enviroability invoice 3866. Monthly Grass Cutting £70.60 BACS Enviroability invoice 3878. Monthly grass cuts and repair of stiles £60.80 Priors Frome Chapel Invoice 33 Use of Room for GPC Meeting BACS £20.00 November D C Gardening invoice SI-573 Maintenance of Churchyard and Burial BACS Ground, Cutting tree from bridleway and clearance of tree from river at £396.00 Pentaloe £330 + VAT Cllr Preedy Claim for mileage related to delivering newsletters BACS £5.40 (reimbursed to Clerk) PIP Printing Invoice 69524. Printing 350 copies of Autumn Parish BACS £228.97 Newsletter Chq 943 Julian Fortey invoice dated 30/10/19. Topping of Checkley Common £200.00 Clerk Resolved: Payments Approved 9.0 Highways, Footpaths and Commons a) Dormington and Mordiford Traffic/Pedestrian Safety Proposals i. Update on Dormington SID Application Cllr Lloyd confirmed that the SID application had been submitted the invoice paid. The assessment would now be in a queue waiting for it to be done to see if a SID will meet the needs of the Dormington/Mordiford road. ii. To Consider Purchase of Bin Stickers for Sufton Rise, Shepherds Orchard, Sufton Lane Cllr Craig Preedy asked that a set of ‘Slow Down on our Lane’ bin stickers be purchased as the 30mph ones could not be used in Sufton Rise, Sufton Lane and Shepherds Orchard. Clerk Resolved: To purchase 50 bin stickers as proposed by Cllr Craig Preedy Chq/ Expenditure Amount BACS BACS Wheelie Bin Stickers. Reimbursement to Clerk £59.99 Regular Meeting of the Group Parish Council Wednesday 20th November 2019 35 / 2019-20 36 / 2019-20 Item Minutes Action b) Highways and Footpath Issues i. Update on Footpath Maintenance Cllr Lloyd gave a brief update on footpath maintenance saying there was a need to wait for better weather before any further work could be undertaken. Cllr Lloyd and the Clerk had attended the Balfour Beatty Footpath Meeting on 23rd October. ii. Update on Volunteer Way Wardens Cllr Lloyd reported that since the instigation of the volunteer Way Wardens there had been a number of calls for maintenance work which had been passed onto Enviroabiltiy. Some footpath issues reported fell outside the Parish boundary and these have been passed onto the relevant Parish Footpath Officer for action. iii. Update on Bridleway from Sufton Lane As discussed at the October meeting, Manny Smith (Balfour Beatty Locality Steward) had been approached to ask what could be used to control the bridleway, allowing access to horses and pedestrians but stopping unauthorised vehicles using it. Manny had responded saying Balfour Beatty were very limited in what they could do regarding motor vehicles using a bridleway. Manny said if it was a bridleway there should be no vehicles using it and it would a Police matter for enforcement under the road traffic act and also for the Landowner who may want to place signage on the entrance. Cllr Cotton suggested installing a gate which would deny access to all vehicles except Western Power and the Fire Service but it was felt this would not work for Sufton Lane as the bridleway also provided access to properties. It was felt that nothing further could be done. iv. Update on Footpath from Claston Farm to Western Beggard Following on from the October meeting and the letter of complaint received from a resident, Cllrs Lloyd and Dickson had visited the footpath by Claston Farm and identified that the signpost needed to be stabilised by cementing in position. This would be arranged once the flooded area had subsided. In addition, two waymarks had been fixed in the area of the new poultry house. It was also noted that there was the potential for a 2 in 1 gate to be installed on the on the stretch which went into Western Beggard Parish.