POUDRE FIRE AUTHORITY BOARD of DIRECTORS MEETING AGENDA 102 Remington Street Fort Collins, CO 80524 May 28, 2019 Prompt, Skillful, Caring 8:30 AM *Requires Board Action Reasonable accommodations will be provided upon request for persons with disabilities by notifying Poudre Fire Authority at (970) 416-2834 as soon as possible. Individuals who wish to make comments regarding items scheduled on the agenda or wish to address the PFA Board on items not specifically scheduled on the agenda must first be recognized by the Board Chair or Vice Chair. Before speaking, please sign in at the table. The Chair will allow five minutes or less, depending on the number of speakers, for each individual. State your name and address for the record. Applause, outbursts or other demonstrations by the audience are not allowed. Keep comments brief; if available, provide a written copy of statement. PLEDGE OF ALLEGIANCE PUBLIC COMMENT DISCUSSION ITEM 1. Introduce New PFA Board Member Ken Summers 2. Poudre Fire Authority Board Agenda Planning Calendar CONSENT AGENDA 3. April 23, 2019 Poudre Fire Authority Board Minutes * DISCUSSION ITEMS 4. Updated Loan Policy for ICMA-RC Pension Plans * 5. Regionalization of Fire and Rescue Services in Northern Colorado BRIEFING PAPERS/OTHER BUSINESS 6. Briefing Papers / Other Business CORRESPONDENCE 7. Correspondence 1 DISCUSSION AGENDA ITEM SUMMARY Item #: 1 Meeting Date: 05/28/2019 PFA Staff: Tom DeMint Prompt, Skillful, Caring SUBJECT: Introduce New PFA Board Member Ken Summers EXECUTIVE SUMMARY On May 21, 2019 the Fort Collins City Council appointed Ken Summers, Fort Collins Councilmember for District 3, to the Poudre Fire Authority Board of Directors. The PFA Board of Directors and PFA staff welcome Ken to the Poudre Fire Authority. DISCUSSION/BACKGROUND Ken Summers is a Colorado native, growing up in Englewood. He is a graduate of the University of Northern Colorado (B.A. Business Education) and Regis University (Master of Nonprofit Management). After beginning his career as a high school business teacher and coach he spent over 25 years in pastoral ministry serving churches, in Strasburg, Colorado; Colby, Kansas and Lakewood, Colorado. With a focus on community service, Ken served on a special district parks and recreation board, a school board and as a credit union board member and has been involved with a number of nonprofits. Ken served six years in the Colorado House of Representatives from Jefferson County’s House District 22. His experience included serving as the Chair of the House Health and Environment Committee and as a member of the Education, Local Government and Finance Committees. During his legislative tenure Ken served on several interim and special committees including the Poverty Reduction Task Force, the Colorado Alzheimer’s Coordinating Council and the Attorney General’s Drug Trend and Response Task Force and the Colorado Health Exchange Legislative Oversight Committee. He was recognized for his legislative service through many awards including, the Colorado Nonprofit Association Legislator of the year, the “Protector of the Patient” Award by the Colorado Medical Society and the Legislator of the Year Award from the Jefferson County Developmental Disability Resource Center. For seven years, he served as the Executive Director of Teen Challenge of the Rocky Mountains a faith-based residential drug and alcohol recovery program. In June of 2013 he moved to Fort Collins and within a month was hospitalized with a life threatening case of West Nile Virus. This resulted in 142 days of hospitalization, a major surgery, and ongoing recovery. In May 2016 he released a book on his health crisis experience entitled, “The Longest Campaign.” Ken and his wife, Fort Collins native Debbie Kercher, were married in Fort Collins in 1976. Debbie is a hospice nurse. They have two adult children and six grandchildren. Ken was elected to Fort Collins City Council from District 3 on April 4, 2017. Packet Pg. 2 2 DISCUSSION AGENDA ITEM SUMMARY Item #: 2 Meeting Date: 05/28/2019 PFA Staff: Tom DeMint, Kirsten Prompt, Skillful, Caring Howard SUBJECT: Poudre Fire Authority Board Agenda Planning Calendar EXECUTIVE SUMMARY The Poudre Fire Authority Board Agenda Planning Calendar is attached for Board review and comment. STAFF RECOMMENDATION Item for information. FINANCIAL / ECONOMIC IMPACTS None. ATTACHMENTS a. PFA Board Agenda Planning Calendar Packet Pg. 4 2.a PFA Board Agenda Planning Calendar Work Session Unscheduled: Pub Ed Affairs, Technology, Equity & Inclusion, Unmanned Cancelled Meeting Aircraft Systems - Hazardous Materials Hardware, Behavioral Health and Special Meeting Alternative Deployment Models (interagency group), PFA Committees, Executive Session Mulberry Annexation, Peer Support Update, Community Survey Change to Agenda City Council Meeting Revised: 5/21/2019 Month Type Detail • Regionalization Discussion Update May 28 , 2019 Regular • Chiefs Pension Plan Loan Process Change • Strategic Plan Update • Biannual Collective Bargaining Agreement June 25 , 2019 Regular Update • Transfer and Appropriation of Funds for Burn Building • 2018 Comprehensive Annual Financial Report July 23, 2019 Regular • Chief’s Mid-year Performance Review • EMS Update staff report • Election of Board Officers and 5th Member • Transfer of Federal Emergency Management August 27, 2019 Regular Association Office of Emergency Management Grant to the City of Fort Collins • 2020 Preliminary Budget September 24, 2019 Regular • Risk Assessment • October 22, 2019 Regular • 2020 Budget Work Session November 12, 2019 Work Session • 2020 Budget Adoption • Biannual Collective Bargaining Agreement December 17, 2019 Regular • Update • Strategic Plan Update • Chief’s Year-end Performance Review Tentative Work • January 28, 2020 Session • Prior Year Encumbrance Appropriation February 25, 2020 Regular • Chief’s 2020 Compensation Tentative Work • March 24, 2020 Session Attachment: PFA Board Agenda Planning Calendar (8015 : Poudre Fire Authority Calendar) • 2019 Annual Report April 28, 2020 Regular Packet Pg. 5 3 CONSENT AGENDA ITEM SUMMARY Item #: 3 Meeting Date: 05/28/2019 PFA Staff: Kirsten Howard Prompt, Skillful, Caring SUBJECT: April 23, 2019 Poudre Fire Authority Board Minutes EXECUTIVE SUMMARY The purpose of this item is to approve the minutes from the February 26, 2019 regular meeting of the Poudre Fire Authority. STAFF RECOMMENDATION That the Board approve the minutes as presented. FINANCIAL / ECONOMIC IMPACTS None. ATTACHMENTS a. 4-23-19 PFA Board Minutes Packet Pg. 6 3.a BOARD OF DIRECTORS MEETING April 23, 2019 The Poudre Fire Authority Board of Directors met on April 23, 2019 at 8:30 a.m. at 102 Remington Street, Fort Collins, Colorado. Directors Kristin Stephens, Mike DiTullio, Darin Atteberry, Gerry Horak, and Dave Pusey were present. Also present were Fire Chief Tom DeMint, Administrative Services Director Ann Turnquist, Budget and Finance Supervisor Kirsten Howard, and Recording Secretary Shawn Williams. PLEDGE OF ALLEGIANCE Dave Pusey called the meeting to order at 8:30 a.m. Dave Pusey and Tom DeMint acknowledged and thanked Gerry Horak for his service on the Poudre Fire Authority Board. They wished him well. PUBLIC COMMENT There was no public comment. DISCUSSION ITEMS 1. PFA Board Agenda Planning Calendar The Board reviewed the PFA Board Agenda Planning Calendar. Tom DeMint asked to change the July work session to a regular meeting in order to present the Comprehensive Annual Financial Report. Gerry Horak suggested setting up a meeting regarding the planning process for the Mulberry annexation. Darin Atteberry stated the annexation process probably will not happen in the City until 2020. Tom DeMint requested a representative from the City address the Poudre Valley Fire Protection District Board to make a statement regarding the City’s intentions. Gerry Horak suggested the City document the annexations and provide the information to the District Board so they can be informed. Darin Atteberry stated after the Mulberry annexation process gets up to full speed, there will be updates. Dave Pusey stated the Attachment: 4-23-19 PFA Board Minutes (8014 : April 23, 2019 Poudre Fire Authority Minutes) annexation exclusion presented to the District Board yesterday allowed no time for any action to be taken, and he felt it would be better if the District Board was involved earlier in the process. Darin Atteberry stated he would suggest getting the information out to the District Board much further in advance. Packet Pg. 7 3.a Poudre Fire Authority Board 4-23-19 Tom DeMint stated the 2018 PFA Annual Report will be presented on May 14th and is going to print today. Tom stated the report includes a section titled What is an Authority? and will cover how governance and finances work at PFA. Tom stated this information will also be included in the budget presentation. Dave Pusey asked about the discussions with Wellington scheduled next month. Tom DeMint stated the talk is not about consolidation, rather how to work together when new stations are built, maintenance to Wellington’s fleet by PFA mechanics, common Information Technology services, and other services that could be regionalized. Darin Atteberry stated Vivian Armendariz had passed away and acknowledged her loss. Darin stated Vivian was an admirer of PFA and he appreciated Tom’s communication with her. Tom DeMint stated firefighters had taken actions to include Vivian and looked out for her safety and he also extended condolences and stated Vivian will be missed. CONSENT AGENDA