AGENDA MEETING OF THE BOARD OF TRUSTEES OF SOUTHERN ILLINOIS UNIVERSITY Thursday, September 13, 2018 Approximately 10 a.m. Meridian Ballroom, 1st Floor Morris University Center Southern Illinois University Edwardsville Call to Order by Chair Pledge of Allegiance Roll Call Approval of Minutes of the Meetings Held April 11 and 12, 2018; May 30, 2018; June 21, 2018; July 16, 2018; and August 14, 2018 BOARD OF TRUSTEES ACTIVITIES A. Trustee Reports B. Committee Reports EXECUTIVE OFFICER REPORTS C. President, Southern Illinois University D. Chancellor, Southern Illinois University Carbondale E. Chancellor, Southern Illinois University Edwardsville F. Dean and Provost, Southern Illinois University School of Medicine APPLICATIONS FOR APPEAL ACCORDING TO ARTICLE VI SECTION 2 OF THE BYLAWS OF THE BOARD OF TRUSTEES PUBLIC COMMENTS AND QUESTIONS RECEIPT OF INFORMATION AND NOTICE ITEMS G. Report of Purchase Orders and Contracts, March, April, May, June and July, 2018, SIUC H. Report of Purchase Orders and Contracts, March, April, May, June and July, 2018, SIUE I. Approval of New Programs, Reasonable and Moderate Extensions, Approval of Off-Campus Program Locations, and Academic Program Eliminations and Suspensions, July 1, 2017, through June 30, 2018 RATIFICATION OF PERSONNEL MATTERS J. Changes in Faculty-Administrative Payroll - SIUC K. Changes in Faculty-Administrative Payroll – SIUE L. Change in Faculty-Administrative Payroll-Office of the President and University- Wide Services ITEMS RECOMMENDED FOR APPROVAL BY THE PRESIDENT M. Schedule of Meetings of the Board of Trustees for 2019 N. Executive Summary: Resource Allocation and Management Program (RAMP) Planning, Operations, and Capital Budget Request, Fiscal Year 2020 O. Salary Increase Plan for Fiscal Year 2019, SIU P. Approval of Fiscal Year 2019 Operating Budget Q. Approval of Purchase: Identity Management System, Carbondale Campus, SIUC R. Approval for Grant of Right of Way Easement on McLafferty Road and Pleasant Hill Road to Delta Communications, LLC, Carbondale Campus, SIUC S. Approval for an Easement: University Press Drive, Carbondale Campus, SIUC T. Approval of Purchase: HVAC Maintenance Services, School of Medicine Campus, SIUC U. Award of Contracts and Proposal to Name Physical Components: Fowler Student Design Center, SIUE V. Approval of Salary and Appointment: Dean of the School of Business, SIUE W. Approval of Salary and Appointment: Chief Information Officer and Associate Vice Chancellor for Information Technology Services, SIUE X. Approval: Add Twelve Parking Lots, SIUE, to the Housing and Auxiliary Facilities System Y. Proposed Board of Trustees Export Control Policy [Addition of 1 Policy of the Board Section 7N] Z. Approval of Purchase: Legal Services for Intellectual Property, Carbondale Campus, Edwardsville Campus, School of Medicine Campus AA. Consideration of Selection of Funding Allocation Consultant Adjournment MEETING OF THE MEMBERS OF THE CORPORATION OF UNIVERSITY PARK, SOUTHERN ILLINOIS UNIVERSITY AT EDWARDSVILLE, INC. G-1 Southern Illinois University Board of Trustees September 13, 2018 SUMMARY REPORT OF PURCHASE ORDERS AND CONTRACTS AWARDED DURING THE MONTH OF MARCH 2018 SOUTHERN ILLINOIS UNIVERSITY CARBONDALE Section Quantity Amount Professional & Artistic Services Less than 2 $26,500.00 $100,000.00 Professional & Artistic Services 0$.00 $100,000.00 and Over Less than the State Required Bid Limit 45 $1,071,866.45 $100,000.00 and Over 3 $631,430.70 Total 50 $1,729,797.15 THIS REPORT IS ORGANIZED ACCORDING TO FUNDS USED. G-2 SOUTHERN ILLINOIS UNIVERSITY CARBONDALE DETAILED REPORT OF SPEAKING AND PERFORMING FEES, CONSULTANTS, ARCHITECTS, & ARTISTIC SERVICES AWARDED DURING THE MONTH OF MARCH 2018 Fees of Less Than $100,000 Quantity Amount 2 $26,500.00 Fees of $100,000 and Over Quantity Amount 0 $0.00 G-3 SOUTHERN ILLINOIS UNIVERSITY CARBONDALE DETAILED REPORT OF PURCHASE ORDERS AND CONTRACTS OF LESS THAN $100,000 AWARDED DURING THE MONTH OF MARCH 2018 Transactions Under State Required Bid Limit Quantity Amount 45 $1,071,866.45 G-4 SOUTHERN ILLINOIS UNIVERSITY CARBONDALE DETAILED REPORT OF PURCHASE ORDERS AND CONTRACTS OF $100,000 AND OVER AWARDED DURING THE MONTH OF MARCH 2018 Purchase Orders and Contracts of $100,000 and Over: Service Department Funds No. Vendor Description Amount 128891 Arrow Systems Modularized extended service $284,830.70 Integration Inc. plan for the campus DBA Shared telecommunications system for Solutions & the period of April 1, 2018 Services Inc. through March 31, 2019. Irving, TX For Telecommunications. Initial requisition approved by a Board Resolution. (see Requisition #200105-0006.) (Renewal of Existing Contract) G-5 Purchase Orders and Contracts of $100,000 and Over: Non-Appropriated Funds for General Educational Operations No. Vendor Description Amount 129385 Strata Maintenance services for the $190,000.00 Information student information system Group Inc. (Banner) for the period of April San Diego, CA 1, 2018 through March 31, 2023. For Information Technology Requisition approved by the President. (see Requisition #206520-2146.) (The Request for Proposal process was utilized. Only one vendor submitted a proposal. Twenty-six vendors did not reply. A committee reviewed the proposal, and the award was made based on the review of the specific criteria including but not solely on pricing.) G-6 Purchase Orders and Contracts of $100,000 and Over: Multi-Account Distributions No. Vendor Description Amount 129171 Missouri Valley Officiating for men’s and $156,600.00 Conference Inc. women’s basketball for the St.Louis, MO 2017-2018 season. For Intercollegiate Athletics Requisition approved by the President. (see Requisition #180000-0051.) Non-Appropriated Funds for General Educational Operations 206296 $97,200.00 206307 $59,400.00 (Exempt from bidding-30ILCS 500/1-13(b)(4) G-7 SUMMARY REPORT OF PURCHASE ORDERS AND CONTRACTS AWARDED DURING THE MONTH OF MARCH 2018 SOUTHERN ILLINOIS UNIVERSITY SCHOOL OF MEDICINE Section Quantity Amount Professional & Artistic Services Less than 8 $62,880.82 $100,000.00 Professional & Artistic Services 1 $200,850.00 $100,000.00 and Over Less than the State Required Bid Limit 43 $304,208.67 Purchase Orders and Contracts of 0 $0.00 $100,000.00 and Over Total 52 $567,939.49 THIS REPORT IS ORGANIZED ACCORDING TO FUNDS USED. G-8 SOUTHERN ILLINOIS UNIVERSITY SCHOOL OF MEDICINE DETAILED REPORT OF SPEAKING AND PERFORMING FEES, CONSULTANTS, ARCHITECTS, & ARTISTIC SERVICES AWARDED DURING THE MONTH OF MARCH 2018 Fees of Less Than $100,000 Quantity Amount 8 $62,880.82 Fees of $100,000 and Over: Restricted Funds for General Educational Operations No. Vendor Description Amount 129353 Mental Health Subcontract of a grant for $200,850.00 Centers of Licensed Mental Health Central Illinois Clinician. DBA Memorial Counseling For Family and Community Associates Medicine-Springfield. Springfield, IL Purchase Requisition authorized by the President. (Exempt from bidding-grant specific) G-9 SOUTHERN ILLINOIS UNIVERSITY SCHOOL OF MEDICINE DETAILED REPORT OF PURCHASE ORDERS AND CONTRACTS TO $100,000 AWARDED DURING THE MONTH OF MARCH 2018 Transactions Under State Required Bid Limit Quantity Amount 43 $304,208.67 G-10 SUMMARY REPORT OF PURCHASE ORDERS AND CONTRACTS AWARDED DURING THE MONTH OF APRIL 2018 SOUTHERN ILLINOIS UNIVERSITY CARBONDALE Section Quantity Amount Professional & Artistic Services Less than 2 $54,500.00 $100,000.00 Professional & Artistic Services 1 $175,000.00 $100,000.00 and Over Less than the State Required Bid Limit 36 $785,123.17 $100,000.00 and Over 5 $2,138,990.35 Total 44 $3,153,613.52 THIS REPORT IS ORGANIZED ACCORDING TO FUNDS USED. SOUTHERN ILLINOIS UNIVERSITY CARBONDALE G-11 DETAILED REPORT OF SPEAKING AND PERFORMING FEES, CONSULTANTS, ARCHITECTS, & ARTISTIC SERVICES AWARDED DURING THE MONTH OF APRIL 2018 Fees of Less Than $100,000 Quantity Amount 2 $54,500.00 Fees of $100,000 and Over: Non-Appropriated Funds for General Educational Operations No. Vendor Description Amount 129882 Lench Mob Concert featuring Ice Cube at $175,000.00 Productions Inc. SIU Arena on April 28, 2018. Encino, CA For Vice Chancellor for Student Affairs. Requisition approved by the President. (see Requisition #206745-0005.) Exempt per 30 ILCS 500/1-13 (b)(4) G-12 SOUTHERN ILLINOIS UNIVERSITY CARBONDALE DETAILED REPORT OF PURCHASE ORDERS AND CONTRACTS OF LESS THAN $100,000 AWARDED DURING THE MONTH OF APRIL 2018 Transactions Under State Required Bid Limit Quantity Amount 36 $785,123.17 G-13 SOUTHERN ILLINOIS UNIVERSITY CARBONDALE DETAILED REPORT OF PURCHASE ORDERS AND CONTRACTS OF $100,000 AND OVER AWARDED DURING THE MONTH OF APRIL 2018 Purchase Orders and Contracts of $100,000 and Over: Service Department Funds No. Vendor Description Amount 129296 St. Louis Boiler Boiler repair parts and $450,000.00 Supply Company supplies for the period through St. Louis, MO January 31, 2020. For Plant and Service Operations. Requisition approved by the President. (see Requisition #200028-2138.) (One vendor submitted an incomplete bid. Four vendors did not reply.) Purchase Orders and Contracts of $100,000 and Over: Service Department Funds 129331 Litton Labor, equipment, and $114,898.00 Enterprises, Inc. materials to complete the Marion, IL heating hot water piping replacement at Pierce Hall. For Plant and Service Operations. Requisition approved by the President. (see Requisition #200028-2142.) Quotations Received: Southern Illinois Piping Contractors, Inc. Carbondale, IL $132,200.00 G-14 Heartland Mechanical Contractors Murphysboro, IL $155,000.00 Hayes Mechanical, LLC Chicago, IL $252,526.00 (Three vendors did not reply.) 129483 Pennant Supply Refrigeration items for the $300,000.00 Company dba period through March 31, Johnstone 2021. Supply Company For Plant and Service Carbondale, IL Operations. Requisition approved by the President. (see Requisition #200028-2137.) Quotations Received: Benoist Brothers Supply Company, Inc. Mt. Vernon, IL $390,509.40 Tiles In Style, LLC Naperville, IL $632,169.72 (One vendor submitted an incomplete bid. Twelve vendors did not reply.) G-15 Purchase Orders and Contracts of $100,000 and Over: Service Department Funds 129622 Capitol Group, Plumbing supplies for the $1,000,000.00 Inc.