Purchasing Department Finance Group October 30, 2013 The City of Norwalk (The City), is soliciting proposals from qualified Project Management firms to provide Project Management Services for the Norwalk Historical Commission and the Lockwood Mathews Mansion Museum Board and act as their Owner’s representative in the construction of ADA accessibility upgrades planned for the Lockwood Mathews Mansion Museum facility. Your firm has expressed interest in providing these services. Below are requirements which apply specifically to this project. These requirements are discussed in greater detail under Section 3 - General Information PROJECT # 3361 DEADLINE: 2:00PM November 20, 2013 PROJECT TITLE PROJECT MANAGEMENT SERVICES – RE: ADA ACCESSIBILITY UPGRADES – BATHROOMS + ENTRANCE RAMP + ELEVATOR – LOCKWOOD MATHEWS MANSION MUSEUM FACILITY PROJECT SITE 295 WEST AVENUE, NORWALK CT 06850 (RFP) Request for Proposal documents are available upon receipt of this invitation over the Internet at http://www.norwalkct.org Adobe Acrobat reader is required to view this document. If you do not have this software you may down load it for free from Adobe. A PRE-PROPOSAL CONFERENCE will be held at 10:00am, Wednesday, November 6, 2013 meeting at the main entrance of Lockwood Mathews Mansion Museum, 295 West Avenue, Norwalk CT. A walk-through of the facility will follow the pre- proposal conference. All questions regarding this Request For Proposal (RFP) must be directed in writing to, Gerald J. Foley, Purchasing Agent, via e-mail at [email protected] or via fax number (203) 854-7817. The deadline for submission of questions is 2:00PM, Wednesday, November 13, 2013. Businesses without fax or Internet access equipment may contact the Purchasing Department at 203-854-7712 for any RFP information. If, after review of the RFP documents, your firm is interested in performing the services specified, please provide the information requested, sign and return one (1) complete original document of your detailed proposal along with the number of copies requested herein to, City of Norwalk - Purchasing Department, Room 103 Norwalk City Hall, 125 East Avenue, Or, P.O. Box 5125 Norwalk, CT 06856-5125 The City would appreciate the courtesy of promptly advising us if you do, or do not intend to respond. To properly maintain our records, those firms who do not respond may be removed from our vendor records. Sincerely, Gerald J. Foley Purchasing Agent Phone # (203) 854-7712 Fax # (203) 854-7817 E-Mail – [email protected] Page 1, ProjectMgmtServices_3361.doc TABLE OF CONTENTS INVITATION TO BID SECTION 1 – SCOPE OF WORK 1.0 QUESTIONS CONCERNING RFP 1.1 LOCKWOOD MATHEWS MANSION MUSEUM OVERVIEW 1.2 PROPOSAL OVERVIEW 1.3 SPECIAL INSTRUCTIONS 1.4 SCOPE OF SERVICES – CONSTRUCTION 1.5 PROPOSAL FORMAT 1.6 CRITERIA FOR EVALUATING PROPOSALS 1.7 INSURANCE REQUIREMENTS 1.8 SAMPLE CONTRACT DOCUMENT SECTION 2 - RESPONSE FORMS 2.1 FORM OF PROPOSALS 2.2 PRICING RESPONSE FORM(S) SECTION 3 - GENERAL INFORMATION (Request Express Document #1006) http://www.norwalkct.org/documentcenter/view/865 SECTION 4 - GENERAL CONDITIONS FOR CONSTRUCTION (Request Express Document #1008) http://www.norwalkct.org/documentcenter/view/866 SECTION 5 – CITY OF NORWALK LIVING WAGE ORDINANCE (Request Express Document #1019) http://www.norwalkct.org/documentcenter/view/862 Page 2, ProjectMgmtServices_3361.doc 1.0 QUESTIONS CONCERNING RFP No alleged "verbal interpretation" shall be held valid. No oral interpretations shall be made to any respondent as to the meaning of any of these documents or to be effective to modify any of the provisions of this request. Every request for an interpretation shall be made in writing; or via e-mail, ([email protected]); or by fax, at (203) 854-7817, addressed and forwarded to: Gerald J. Foley, Purchasing Agent City of Norwalk, Purchasing Department, Room 103 125 East Avenue, P.O. Box 5125 Norwalk, Connecticut 06856-5125 Businesses, without fax or Internet access equipment, may contact the Purchasing Department directly at (203) 854-7712 for RFP information. All questions regarding this Request For Proposal (RFP) must be directed in writing to, Gerald J. Foley, Purchasing Agent, via e-mail or fax number (203) 854-7817. The deadline for submission of questions is 2:00PM, Thursday, May 3, 2012. All questions received as above provided, and the decision regarding each, will be arranged as addenda. Any related addenda will be published at least two (2) business days prior to the submission deadline and shall become a part of the contract. Prospective respondents may obtain a copy of the addenda, if any, online at the City of Norwalk’s website at http://www.norwalkct.org and, as determined to be appropriate by the Purchasing Department, by fax, e-mail, or overnight mail. Non-receipt of said addenda shall not excuse compliance with said addenda. It is the responsibility of each respondent to determine whether any addenda have been issued and if so, whether the respondent has received a copy of each. Addenda issued during the bidding period shall supersede any previous information. 1.1 LOCKWOOD MATHEWS MANSION MUSEUM OVERVIEW The Lockwood-Mathews Mansion Museum is located at 295 West Avenue, Norwalk, Connecticut, within Mathews Park. The Museum is approximately 40,000 gross square feet. The Museum, a National Historic Landmark since 1971, is regarded as one of the earliest and finest surviving Second Empire Style country houses ever built in the United States. Completed in 1868, the 50- room mansion was designed by European-trained, New York-based architect Detlef Lienau, FAIA, who adapted the late Renaissance style of such French prototypes as the Chateau Maisons-Lafitte (1646) to an American social and physical climate. Considered Lienau’s most important commission, the mansion’s sophisticated design and construction technology required the importation of exotic and costly materials and the skill and artistry of Italian stone cutters, German wood carvers, French painters and other European craftsmen. The fortress-like construction has double exterior walls with a 4” insulation air space between; all inner walls are plastered directly on brick. The structure incorporated several innovative building systems and handsome, exuberant interiors. Page 3, ProjectMgmtServices_3361.doc Its interior architectural ornament, intricate cabinetry, and integral furnishings rank among the finest examples of their kind, and are documented to be the product of the important New York City workshops of George Platt, Leon Marcotte and E.W. Hutchings. However, the most important designer/decorator of at least eight rooms was the firm of the Herter Brothers. The Herter Brothers excelled in inlaid, painted, and carved decoration made from imported woods and other materials. The great French decorator, Pierre-Victor Galland, subject of a 2006 exhibition at the Roubaix Museum, France, entitled “Pierre-Victor Galland: Un Tiepolo francais au XIXe siecle,” collaborated with the Herter Brothers in three of the main floor salons. All interiors on all three floors retain their original inlaid and carefully crafted woodwork, finishes and painted decorations, all of which must be preserved without disturbance. Only the floorboards of the second and third floors may be lifted for access. 1.2 PROPOSAL OVERVIEW The City of Norwalk (the City), in collaboration with the Norwalk Historical Commission (NHC) and the Lockwood Mathews Mansion Museum (LMMM), is soliciting proposals from qualified Project Management Firms to provide Project Management Service to the City/NHC/LMMM and to act as the Owner’s Representative in the ADA Accessibility Upgrade at the LMMM. LMMM commissioned a building systems and infrastructure improvements Master Plan a few years ago. As a component of this Master Plan, LMMM has completed Phase I of this Master Plan which consisted of an electrical service upgrade to the LMMM facility. At this time, LMMM is in a position to commence with the implementation Phase II which consists of ADA improvements: o Site access / egress improvements o Bathroom accessibility improvements o Installation of an elevator to access various floors The Architect of record for this project is David Scott Parker Architects, LLC with John Wasilewski, Associate Principal, acting as the lead architect in charge. Telephone 203.259.3373, E-mail [email protected]. The ADA Accessibility Improvements project is advertised for the submission of bids and the bid submissions are due 2:00pm, November 6, 2013. A copy of the construction documents can be obtained from Technical Reproductions, 326 Main Avenue, Norwalk, CT, 203-849-9100, at a cost of $50.00, non-refundable. Checks are to be made payable to: “The City of Norwalk.” Additionally, the construction documents are available for review in the office of the Norwalk Purchasing Department, Norwalk City Hall, Room #103, 125 East Avenue, Norwalk, Connecticut. Construction is anticipated to commence in early January, 2014. LMMM will be closed to the public until mid-April, 2014. The proposed construction anticipated that much of the interior work will be completed prior to the LMMM reopening in April, 2014, with the balance of the work to be completed by the end of June, 2014. The successful Project Manager shall provide the necessary staffing to monitor the construction activities throughout winter and adjust the staffing levels accordingly to reflect construction activities from April forward to project completion. This project is funded in part by the City of Norwalk and a historic grant from the State of Connecticut. The budget for this project is approximately $550,000.00. Page 4, ProjectMgmtServices_3361.doc The successful Project Manager will be contracted to perform services as the Owner’s Representative for this project. The primary role of the Project Manager for this project shall be monitor the work and to provide advise to LMMM. The Project Manager shall not be responsible for supervising any of the work and is not expected to provide any services that are the responsibility of the City’s Architect or the selected Contractor.