City of Roanoke, Virginia Adopted Budget Fiscal Year 2016-2017 INTRODUCTION GFOA Award 1 VA Senator Mark Warner's Acknowledgement 2 City Council 3 Organizational Chart 4 Budget Committee 5 CITY MANAGER'S MESSAGE Letter of Transmittal 7 Budget Overview 12 Fee Adjustments 19 CITIZEN'S GUIDE Budget Process 21 Budget Preparation Calendar 24 Operating Funds Structure 25 Financial Guidelines & Policies 30 ABOUT OUR CITY General Information 43 City of Roanoke Quick Glance 55 Roanoke Metropolitan Area Quick Glance 56 COMPREHENSIVE PLAN Overview 58 Roanoke in 2020 61 FINANCIAL SUMMARY Revenue & Expenditure Summary 67 Revenue Detail 68 Expenditure Detail 69 Fund Balance Comparison Revenue & Expenditure Comparisons General Fund 83 Enterprise Fund 88 Internal Service Fund 90 HUD Entitlement Grant 92 Fund Balance Analysis 93 PERSONNEL SUMMARY Overview 95 Staffing History 96 2016-2017 Pay Plan 99 Historical Trends 100 HUD CONSOLIDATION Overview 105 2016-2017 Recommended Projects 107 2016-2017 Funding Recommendations 111 PRIORITY SUMMARIES Priorities At-A-Glance 113 EDUCATION Strategy Map 115 Statement of Request for Results 116 Performance Indicators 126 Offer Ranking Sheet 131 Offer Executive Summary 132 SAFETY Strategy Map 137 Statement of Request for Results 138 Performance Indicators 144 Offer Ranking Sheet 148 Offer Executive Summary 150 HUMAN SERVICES Strategy Map 165 Statement of Request for Results 166 Performance Indicators 171 Offer Ranking Sheet 174 Offer Executive Summary 175 INFRASTRUCTURE Strategy Map 185 Statement of Request for Results 186 Performance Indicators 191 Offer Ranking Sheet 194 Offer Executive Summary 199 GOOD GOVERNMENT Strategy Map 213 Statement of Request for Results 214 Performance Indicators 222 Offer Ranking Sheet 227 Offer Executive Summary 229 LIVABILITY Strategy Map 251 Statement of Request for Results 252 Performance Indicators 259 Offer Ranking Sheet 264 Offer Executive Summary 266 ECONOMY Strategy Map 279 Statement of Request for Results 280 Performance Indicators 287 Offer Ranking Sheet 291 Offer Executive Summary 292 NON-DEPARTMENTAL Offer Listing 301 OPERATING & CAPITAL PLANS 2016-2020 Five Year Operating Plan 303 Capital Improvement Operating 305 Capital Projects Projected Spending Analysis 306 Buildings E911 Center 308 Fire Facility Master Plan 310 Library Master Plan 312 Economic Development Arts & Culture Capital Contributions 314 Gill Memorial Building Renovation 316 Parks Greenways & Trails 318 Parks & Recreation Master Plan 320 OPERATING & CAPITAL PLANS 2016-2020 Schools School Improvements 324 Storm Drains Neighborhood Storm Drain Program 326 Streets, Sidewalks, & Bridges Bridge Renovation/Replacement 330 Curb, Gutter, & Sidewalks 332 Rail Passenger Infrastructure 334 Street Improvement Projects 336 Streetscape Project Improvements 338 Proprietary Funds Civic Facilities Fund Berglund Center Improvements 340 Bonded Debt Debt Management Policy 343 Credit Ratings 343 Anticipated Debt Issuance 344 Debt Service 345 Long-term Debt Summary 347 APPENDIX Glossary of Terms & Acronyms 349 Contributions, Sponsorships, Memberships 358 1 The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Roanoke, Virginia for its annual budget for the fiscal year beginning July 1, 2015. In order to receive this award, a government unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communication device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. 1 2 City of Roanoke, Virginia General, Internal Service, Enterprise and School Funds David A. Bowers, Mayor David B. Trinkle, Vice- Mayor William D. Bestpitch Ralph E. Ferris Sherman P.. Lea Council Council Council Anita J. Price Court G. Rosen Council Council Christopher P. Morrill Barbara A. Dameron City Manager Director of Finance 3 CITY OF ROANOKE, VIRGINIA Organizational Chart FY2016 – 2017 CITIZENS ELECTED OFFICIALS GOVERNOR Supreme Court of Mayor & City Council Virginia City Clerk City Attorney Circuit Court Committees, Boards & Commissions City Treasurer Clerk of Circuit Court Municipal Auditor Electoral Board Clerk of Circuit Registrar Court School Board Schools Commissioner of the Magistrate Revenue Juvenile & Domestic Commonwealth City Manager Relations Court Attorney Court Services Cost Collections Court Clerk Sheriff General District Court Jail Clerk of General District Court Administrative Support Board of Office of Communications Equalization Assistant City Manager Director of Finance Assistant City Manager Operations Real Estate Valuation Community Development Civic Facilities Economic Development Fire/EMS Human Services/Social Services General Services/Sustainability Libraries Human Resources Parking Management & Budget Parks & Recreation Public Works Planning, Building & Development Technology Police Valley Metro 4 BUDGET PREPARATION COMMITTEE Christopher P. Morrill City Manager Sherman M. Stovall Assistant City Manager R. Brian Townsend Assistant City Manager Barbara A. Dameron Director of Finance Amelia C. Merchant Director of Management & Budget R. B. Lawhorn Budget Administrator D. Rene Satterwhite Accounting Supervisor Aisha M. Johnson Assistant to the City Manager MANAGEMENT & BUDGET STAFF Lesha C. VanBuren Administrative Assistant III Paul R. Workman Budget / Management Analyst Steven R. Elliott Budget / Management Analyst Katie H. Davis Budget / Management Analyst 5 FY2017 ADOPTED BUDGET 6 OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011 540.853.2333 www.roanokeva.gov June 20, 2016 Honorable David A. Bowers, Mayor Honorable David B. Trinkle, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable Ralph E. Ferris, Council Member Honorable Sherman P. Lea, Council Member Honorable Anita J. Price, Council Member Honorable Court G Rosen, Council Member Dear Mayor Bowers and Members of City Council: I am pleased to provide you with the Resource Allocation Plan as adopted by City Council for Fiscal Year 2016-17. The adopted General Fund revenue and expenditure estimates both total $281,092,000. Respectfully submitted, Christopher P. Morrill City Manager c: Daniel J. Callahan, City Attorney Barbara A. Dameron, Director of Finance Stephanie M. Moon, City Clerk 7 FY2017 ADOPTED BUDGET 8 OFFICE OF CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011 540-853-2333 www.roanokeva.gov April 18, 2016 Honorable Mayor and Members of City Council: I present to you the Fiscal Year 2016-2017 Recommended Budget, totaling $281,092,000. It is the culmination of many months of diligent work by our talented employee team, dedicated to implementing your policy direction. We have worked hard to enhance our strong financial foundation to develop an organization that will be more resilient in these volatile and uncertain times. This budget also provides strategic, targeted investments in areas such as public safety and community service that will enhance and build a better community. Returns on our investments Recognizing that we cannot simply cut our way to prosperity, in the years since the great recession we have both reduced our expenditures and made targeted investments in infrastructure, quality-of-life improvements, and telling the Roanoke story to a larger audience. An example of this strategic approach is our active participation in the Roanoke Valley Broadband Authority. Several years ago, we identified the lack of high- speed, accessible, and affordable broadband as a major deficit in our economic development efforts. In response, the cities of Roanoke and Salem, and counties of Roanoke and Botetourt formed the Authority. We then developed a business plan, designed a 47-mile open-access fiber network, and constructed it. In April 2016 we “lit” the network. This budget provides funding for operations and debt service for the Broadband Authority. Just a few of the returns on investment we are now experiencing, include the following: Our investments in education are paying off with rising high school graduation rates, improved third-grade level reading scores, and more children entering kindergarten ready to learn. We have reversed 30 years of declining population and now are one of the fastest growing localities in the region. Roanoke’s Part 1 crime rate is at a 48-year low and our fire services have been upgraded to an ISO 1 level. Carillion Clinic opened its Institute for Orthopedics and Neurosciences with an investment of $32 million. We have experienced several major business expansions and new business openings including Haley Toyota of Roanoke, Fuji Electric, Allstate, Freight Car America, the Interactive Achievement/PowerSchool, Parker Design, BreadCraft, Fortunato, Design Concrete Services, and King Screen. After competing against several cities in a four-year recruitment effort, Deschutes Brewery announced that Roanoke will be its East Coast brewing and distribution center. 9 Professional hockey will be returning to Roanoke when the Rail Yard Dawgs begin their season at the Berglund Center in fall 2016. The return of passenger rail is on track with service beginning in summer 2017. The Commonwealth of Virginia, Carillion Clinic, and Virginia Tech, announced a major expansion of