OFFICIAL PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS MCKENZIE COUNTY, NORTH DAKOTA January 9, 2018 The Board of Commissioners of McKenzie County, North Dakota met at the Commissioners Room at the McKenzie County Courthouse in Watford City, North Dakota on January 9, 2018. Present: Commissioners Vawnita Best, Tom McCabe, and Kathy Skarda, Auditor/Treasurer Johnsrud, and State’s Attorney Neff. Absent: Commissioners Doug Nordby and Gene Veeder. Vice Chairwoman Best called the meeting to order at 9:00 a.m. Moved by Skarda, seconded by McCabe, to approve the December 2017 minutes as presented. All voting aye, motion carried. Commissioner Skarda requested to pull the Armor Interactive voucher for the networking tool and the portion for the Recorder website. Commissioner Best requested to pull the Construction Engineers bill until after the next LEC Joint Powers Governing Board meets and makes a recommendation. Moved by Skarda, seconded by McCabe, to approve the bills as presented with the exception of the Construction Engineers and Armor invoices requested to be pulled. All voting aye, motion carried. Moved by McCabe, seconded by Skarda, to approve the Treasurer’s Report for December 2017 and the List of Official Depositories as presented. All voting aye, motion carried. Moved by Skarda, seconded by McCabe, to update the signature cards at First International Bank & Trust, Dakota West Credit Union, and Cornerstone Bank to list all authorized signatories and remove all others. All voting aye, motion carried. Planning Director Talbert updated the Board on upcoming hearings for NDIC, NDDOH, and PSC. The Board asked Talbert to prepare comments on the Bear Den project should there be outstanding issues for that public hearing. Moved by Skarda, seconded by McCabe, to approve the ICON Court Services Amendment 001 to proceed with the FFE additional services. All voting aye, motion carried. Moved by Skarda, seconded by McCabe, to approve the ICON Court Services Amendment 002 to proceed for Commissioning Services in the amount of $19.025. All voting aye, motion carried. 652 Moved by Skarda, seconded by McCabe, to approve the ICON Public Works Shop Amendment 005 to proceed with the FFE additional services. All voting aye, motion carried. Jesse Lawrence, ICON, presented the external renderings of the County Public Works Shop. Lance Monson, Construction Engineers, reviewed the County Public Works Shop project budget. Drawings are scheduled to be completed in mid-February and the bidding process with begin at that time. A public hearing was held at 10:00 a.m. on abatement applications. Moved by Skarda, seconded by McCabe, to approve abatement applications 3897A-C and 3898A- C as presented. All voting aye, motion carried. Moved by Skarda, seconded by McCabe, to approve the expansion of scope on County Road 38 to include CR38 Hydrological and Hydraulic Design Review proposal from HDR Engineering for $32,914.00. All voting aye, motion carried. PWD Kanwar updated the Board in regard to questions relating to County Road 34 and use of the County Shop. CR34 Phase I was completed in 2017 and stopped at a boundary where the County could not obtain agreement from the landowner. Phase II cannot proceed without this agreement. Kanwar stated policies are in place and are clear about no use of the county shop for personal use. Kanwar asked for Board clarification on the public being allowed to harvest trees removed from the new Public Works Shop site. The Board consensus was to not allow the public to harvest the trees and to clear the site and move the trees to the landfill. Curt Moen, Watford City City Administrator, spoke to the Board regarding operations at Wolf Run Village Apartment complex. The City is looking for good faith assistance in the monthly operating deficit moving forward. State’s Attorney Neff will work with City Attorney Voll on an agreement to be placed on the February 6 agenda. Deputy Giersdorf, McKenzie County Sheriff’s Office, requested salaried employees be allowed to be compensated for working grant overtime shifts. This item was tabled. Giersdorf also requested that employees working the grant shifts be paid at overtime wages, regardless of whether or not they met overtime status. Board consensus was the decision made on this topic in December should stand and all employees must meet their overtime status before being paid overtime wages for the grant shifts. Sheriff Schwartzenberger requested approval for out of state training in HR for Amy Robinson. Commissioners Best and Skarda stressed the importance of also receiving training on ND laws. Moved by McCabe, seconded by Skarda, to approve the out of state travel request for Robinson and authorized the use of the county credit card for airfare and hotel expenses. During discussion Robinson indicated agreement that 653 she would need to pay any change fees out of pocket should her travel need to be changed. All voting aye, motion carried. Recorder Johnsrud joined the meeting by phone to discuss the NDRIN exit letter and Armor website for Recorder documents. Moved by Skarda, seconded by McCabe, to approve the Armor Interactive proposal for the Recorder website. All voting aye, motion carried. Moved by McCabe, seconded by Skarda, to approve the $8,000 payment to Armor Interactive to move forward with the website development. All voting aye, motion carried. Moved by McCabe, seconded by Skarda, to approve the NDRIN exit letter. All voting aye, motion carried. The meeting recessed at 12:00 p.m. and reconvened at 12:30 p.m. Auditor/Treasurer Johnsrud provided an update on the vote by mail discussion. The Board requested Johnsrud to work on an article in the newspaper and then to schedule public forums. Johnsrud presented information on costs per vote and costs for election works in past elections, both primary and general. Moved by Skarda, seconded by McCabe, to set the public hearing dates for abatement applications 3877, 3901, 3902, and 3906 for January 23, 2018, at 1:00 p.m. All voting aye, motion carried. Pre-payment of travel airfare were discussed. A situation arose where an employee was prepaid airfare and ended up not attending the training due to a family medical issue, but did not reimburse the County the cost of the airfare. State’s Attorney Neff will discuss the issue with the employee’s Department Head and report back to the Board. Moved by Skarda, seconded by McCabe, to accept the resignation of Librarian Kathy Trana, with regret. All voting aye, motion carried. Commissioner Skarda reported she had received a resignation letter from Sharleen Thompson for the McKenzie County Ambulance Board. Moved by McCabe, seconded by Skarda, to appoint Jan Riely to the McKenzie County Ambulance Board. All voting aye, motion carried. Moved by Skarda, seconded by McCabe, to thank Sharleen Thompson for her dedication and service on the McKenzie County Ambulance Board. All voting aye, motion carried. Commissioner Best will attend the January 19, 2018, Court Facilities Improvement Grant application review meeting in Bismarck. The meeting recessed at 1:31 p.m. until January 23, 2018, at 1:00 p.m. 654 January 23, 2018 The Board of Commissioners of McKenzie County, North Dakota met at the Commissioners Room at the McKenzie County Courthouse in Watford City, North Dakota on January 23, 2018. Present: Commissioners Doug Nordby, Vawnita Best, Tom McCabe, and Kathy Skarda, Auditor/Treasurer Auditor Johnsrud, and State’s Attorney Neff. Absent: Commissioner Gene Veeder. Chairman Nordby called the meeting to order at 1:00 p.m. Commissioner Nordby requested to add an update on Vision West and GIS to the agenda. Commissioner Best requested to add a Court Services Grant update to the agenda. The Commission supported Auditor/Treasurer Johnsrud’s request to pay bills twice per month instead of most bills at the first meeting and Water Resources and Corrections at the second meeting. Commissioner Skarda requested to pull the WAWSA and US Forest Service bills for further discussion with Water Resource District Manager Jeff Shaffer. Moved by Skarda, seconded by Best, to approve the bills as presented with the exception of the WAWSA and US Forest Service. All voting aye, motion carried. Item 1 from the Planning & Zoning Consent Agenda was pulled for discussion. Following discussion it was moved by McCabe, seconded by Skarda, to approve the Hess 0001-18 Comp Plan Change and Zone Change. All voting aye, motion carried. A public hearing was held on a temporary section line closure request from StatOil Oil & Gas. RESOLUTION TEMPORARILY DISCONTINUING SECTION LINE ROADWAYS WHEREAS, a petition to temporarily close a portion of a section line roadway in Township 153 North, Range 98 West of the 5th Principal Meridian has been filed in the office the McKenzie County Auditor, being further described as: A public ingress-egress easement to be vacated located within the Northeast Quarter of Section 25 and the Southeast Quarter of Section 24 Township 153 North, Range 98 West of the 5th Principal Meridian, McKenzie County, North Dakota being more specifically described as a strip of land sixty-six (66) feet in width, lying thirty-three (33) feet on each side of the following centerline: Commencing at the Northeast Corner of said Section 25 thence on an azimuth of 270°11’14” a distance of 33.00 feet along the north line of said Section 25 to the Point of Beginning A; thence continuing on an azimuth of 270°11’14” along said north line a distance of 988.89 feet to the Point of Ending A; said ending point being located