Mattese Lecque, Chair COMMISSIONERS: Andy Thomas, Vice Chair Collin Bruner Teddy Manos, Secretary-Treasurer Benjy Cooke Tom O’Rourke, Executive Director Lisa King Ravi Sanyal Commission Update __________________________________________________________________________________ May 12, 2016 Commission Meeting – Monday, May 16, at 5:30, or immediately following the 4:30pm Finance Committee meeting. – CCPRC Headquarters. Commission Meeting Highlights AGENDA REVIEW and HIGHLIGHTS Guests: There is a possibility of an appearance by Elliott Summey, Chair of Charleston County Council. I have not spoken to him or communicated with him since my previous email explaining the purpose of his attendance. There is also a possibility that he may not come to our meeting. I choose to not make this an agenda item. If he arrives he will be heard in Public Comment section of the meeting. I see no justification for this item to be an executive session item. Finance Committee: Spring Grove: Julie has described this well in the document within your packet and also included the Purchase and Sale agreement. To summarize, the Commission, some time ago, agreed to purchase the Spring Grove Property with funding coming primarily from Greenbelt funds. There was also funding that the Wetlands America Trust, obtained from a grant from the South Carolina Conservation Bank, in exchange for conservation easements on the property. We are moving toward the closing, and Charleston County Legal Staff recommended a very minor adjustment relating to this. The memo explains this well and Julie will explain at the meeting. Santee Cooper Electrical Easement at the former Baker Hospital Site: This action is described in detail by Kevin in your packet. In summary, this action will impact .036 acres of the site, valued at $9,720 to be paid by Santee Cooper. 861 Riverland Drive ≈≈≈ Charleston, South Carolina 29412 ≈≈≈ (843) 762-2172 ≈ FAX (843) 762-2683 CHARLESTON COUNTY PARK AND RECREATION COMMISSION REGULAR COMMISSION MEETING 861 RIVERLAND DRIVE, CHARLESTON, SC, 29412 MONDAY, MAY 16, 2016 AGENDA I. Call To Order And Welcome Thomas A. Introduction of Guests and Notification to Media II. Public Comments Thomas III. Approval of Minutes Thomas A. (ACTION) Approval of April 18, 2016 Regular Commission Meeting minutes IV. Old Business V. New Business A. Agency Highlight: Summer Camps Hutton B. Financial Report McManus 1. Checks in Excess of $7500 2. Financial Reports 3. Spring Grove i. (ACTION) Wetlands America Trust (Ducks Unlimited) Conservation Easement ii. (ACTION) WestRock Donation Acceptance 4. (ACTION) Santee Cooper Electric Easement Request at Baker site 5. (ACTION) James Island County Park Fishing Dock Repairs Contract Approval - 2016-015 6. Restaurant RFP 7. ERP Update VI. Next Meeting A. Regular Commission Meeting, Monday, June 20, 2016, 5:30pm at CCPRC Headquarters, Charleston, SC UNAPPROVED MINUTES CHARLESTON COUNTY PARK & RECREATION COMMISSION REGULAR COMMISSION MEETING 861 RIVERLAND DRIVE, CHARLESTON, SC, 29412 MONDAY, APRIL 18, 2016 Commission Members Present: Mr. Andy Thomas, Mr. Ravi Sanyal, Mr. Collin Bruner, Mr. Teddy Manos, and Ms. Lisa King Commission Members Absent: Ms. Mattese Lecque and Mr. Benjy Cooke Staff Present: Mr. Tom O’Rourke, Mr. David Bennett, Ms. Donna Gueldner, Mr. Kevin Bowie, Mr. Charlie McManus, Mr. David Chappell, Ms. Julie Hensley, Mr. Phil Macchia, Mr. Tommy Hale, Ms. Jeanne Lange, Mr. Matt Driscoll, and Ms. Shanté Ellis Staff Absent: Mr. Steve Hutton, Ms. Gina Ellis-Strother, and Ms. Jan Coulter Legal Counsel Present: Mr. Dwayne Green Guest Present: Mr. Gray Taylor I. Call To Order And Welcome A. Introduction of Guests and Notification to Media The Charleston County Park and Recreation Commission met on Monday, April 18, 2016 at the CCPRC Headquarters, Charleston, SC. Mr. Thomas, Acting Chair in Mrs. Lecque’s absence, called the meeting to order and welcomed those in attendance. Mr. Thomas informed those present that notification of the meeting had been sent to the local news media and others requesting notification and asked that the record reflect the Commissioners present. II. Public Comments There were no public comments at this meeting. III. Approval of Minutes A. (ACTION) Approval of minutes of March 21, 2016 Regular Commission Meeting Motion to approve the minutes of the March 21, 2016 Regular Commission Meeting was made by Mr. Manos, seconded by Mr. Sanyal, and approved by the Commission. (#057-1516) V. New Business A. Financial Report 1. Checks in Excess of $7500 Mr. McManus reported on the checks in excess of $7500, stating that all were for the normal course of business. 2. Financial Reports Mr. McManus presented the financial reports for the month of March and had no further questions from the Commission. 3. (ACTION) Bucket Truck Purchase Mr. Manos asked for the truck’s purpose. Mr. Chappell noted that the truck is used for the Holiday Festival of Lights, to change outdoor lights throughout the agency, and noted that the current truck is a 1997 vehicle. Motion to approve the purchase of a bucket truck from National Joint Powers Alliance (NJPA) cooperative purchasing agreement with Altec Industries, Inc. with the funds coming from the approved Enterprise Budget was made by Mr. Bruner, seconded by Mr. Sanyal, and approved by the Commission. (#058-1516) 4. (ACTION) Patriot Challenge Donation Motion to accept the Patriot Challenge Donation of $6,880.42 to support Recreation Division programming for veterans and/or veterans with disabilities in FY 2016-2017 was made by Mr. Bruner, seconded by Mr. Sanyal, and approved by the Commission. (#059-1516) B. Executive Session – Contractual/Legal Matter Motion to enter into Executive Session for the purpose of discussing a contractual/legal matter was made by Mr. Sanyal, seconded by Mr. Manos, and approved by the Commission. (#060-1516) Upon coming out of Executive Session, the Chair stated that contractual/legal matters had been discussed. VI. Next Meeting A. Regular Commission Meeting, Monday, May 18, 2016, 5:30pm at CCPRC Headquarters, Charleston, SC There being no further business, the meeting adjourned at 6:10 pm. Respectfully submitted, Andy Thomas, Acting Chair Shanté Ellis, Executive Administrative Manager Checks in Excess of $7,500 Date Check # Vendor Description Amount Operating (General Agency & Enterprise) 4/7/2016 13098 Tyler Technologies, Inc 25% Tyler Munis license fee $ 34,447.50 4/7/2016 13099 US Edirect, Inc Rec Dynamics implementation $ 31,500.00 4/8/2016 13106 The Caterer Vendor for Cajun $ 45,513.20 4/8/2016 13110 Palmetto Amusements Vendor for Cajun $ 8,420.93 4/13/2016 13142 AD Specialties & More 2016 Souvenir mugs 4096 $ 16,180.00 4/13/2016 13172 Dock & Marine, Inc Laurel Hill replace boardwalk $ 9,750.00 4/13/2016 13204 SCE&G Agency electric $ 48,203.90 4/13/2016 13218 Water Safety Products Lifeguard uniforms $ 11,468.42 4/21/2016 13238 Adams Outdoor Advertising Billboard advertising $ 8,300.00 4/21/2016 13268 Duffield, Inc 75 buckets pulsar briquettes $ 9,648.64 4/21/2016 13270 First Lab Employee lab expenses $ 8,351.25 4/21/2016 13277 Keith's Trailer Repair Body repair bus 4836 $ 10,310.76 4/21/2016 13288 Rightstar Systems, Inc BMC Remedyforce Support x13 $ 10,155.60 4/27/2016 13456 Charleston Water System Agency water $ 16,018.07 4/27/2016 13496 Tyler Technologies, Inc Tyler Munis implementation and change management $ 14,462.50 Capital Improvement Projects 4/1/2016 1017 Blutide Marine Construction Bulow bulkhead repair $ 26,878.00 4/1/2016 1018 Network Cabling Infrastructures, Inc Fiber optic installation JICP $ 77,331.57 4/13/2016 1019 Blutide Marine Construction Bulow bulkheard repair $ 10,665.60 4/13/2016 1020 Hightower Construction, Inc Skatepark design and construction $ 396,164.00 4/21/2016 1021 VSC Fire & Security Design/build FBFP fire system $ 13,117.50 Payroll 4/25/2016 1577 Blue Choice Health Plan Employee health insurance $ 133,242.50 4/25/2016 1581 South Carolina Retirement System Retirement $ 223,118.58 4/25/2017 1583 United Concordia Insurance Dental insurance $ 8,935.58 4/27/2016 1587 South Carolina Retirement System Retirement $ 149,058.16 Combined and Governmental Statements Combined General and Enterprise Funds Prior Year to Date- Year to date- Current year April 2016 Actuals Actuals budget % of Budget General Fund Revenues 13,293,913 15,435,592 14,553,915 106% Enterprise Revenues 10,905,922 11,503,214 15,675,215 73% Total Operating Revenues 24,199,835 26,938,806 30,229,130 89% General Fund Expenditures 9,933,423 10,057,621 14,319,110 70% Enterprise Expenses 10,976,929 11,057,987 15,453,550 72% Total Operating Expenses 20,910,352 21,115,608 29,772,660 71% Net Income/(Loss) 3,289,483 5,823,198 456,470 Prior Year to Date- Year to date- Current year General Fund April 2016 Actuals Actuals budget % of Budget Revenues Tax Millage 12,806,278 14,390,557 13,748,010 105% Administration 167,063 661,711 169,260 391% Executive - - - 0% Marketing - - - 0% Human Resources - - - 0% Financial Services - - - 0% Park and Recreation Services 17,852 23,215 43,200 54% Recreation 299,855 358,384 590,935 61% Maintenance - - - 0% Planning - - - 0% Park Operations 2,865 1,725 2,510 69% Total Revenues 13,293,913 15,435,592 14,553,915 106% Expenditures Administration - 518,716 730,570 71% Executive 735,946 637,018 913,315 70% General Services 1,567,527 1,552,186 2,606,820 60% Marketing 709,421 681,740 922,660 74% Human Resources 949,352 850,915 1,203,550 71% Capital Projects 644,921 561,506 818,275 69% Financial Services 872,785 832,433 950,170 88% Park and Recreation