USER MANUAL XMAM Media Asset Management (Rev. 1.2 ENG) axeltechnology.com ENG CONTENT 1 USERS MANUAL ....................................................................................................................................................... 4 1.1 OVERVIEW ......................................................................................................................................................... 4 1.1.1 FEATURES ........................................................................................................................................................................4 1.2 HOW TO USE XMAM .......................................................................................................................................... 4 1.2.1 SHARED FOLDERS ..........................................................................................................................................................4 1.2.2 HOW TO ACCESS XMAM WEB .......................................................................................................................................5 1.2.3 FINDING RESOURCES ....................................................................................................................................................6 1.2.3.1 RECENT RESOURCES ...........................................................................................................................................6 1.2.3.2 SIMPLE SEARCH ...................................................................................................................................................6 1.2.3.3 ADVANCED SEARCH ...........................................................................................................................................6 1.2.3.4 THEMES ..................................................................................................................................................................7 1.2.4 WORKING WITH SEARCH RESULTS .............................................................................................................................9 1.2.5 WORKING WITH RESOURCES AND COLLECTIONS ................................................................................................. 10 1.2.6 RESEARCH REQUESTS ................................................................................................................................................. 10 1.2.7 CONTRIBUTING RESOURCES...................................................................................................................................... 10 1.3 RESOURCE MANAGEMENT ............................................................................................................................ 11 1.3.1 METADATA ..................................................................................................................................................................... 11 1.3.2 MANAGING RESOURCES ............................................................................................................................................. 11 1.3.2.1 UPLOADING A RESOURCE................................................................................................................................ 11 1.3.2.2 EDITING RESOURCES ........................................................................................................................................ 12 1.3.2.3 DELETING RESOURCES ..................................................................................................................................... 12 1.3.2.4 EXPORTING RESOURCES .................................................................................................................................. 13 1.3.3 MANAGING THEMES .................................................................................................................................................... 13 1.3.3.1 CREATING A THEME .......................................................................................................................................... 13 1.3.3.2 ADDING RESOURCES TO A THEME ................................................................................................................ 13 1.3.3.3 REMOVING A THEME ........................................................................................................................................ 13 1.3.3.4 CHANGING THE THEME CATEGORY THUMBNAIL ..................................................................................... 13 2 ADMINISTRATORS GUIDE ..................................................................................................................................... 14 2.1 SYSTEM MANAGEMENT ................................................................................................................................. 14 2.1.1 UPLOADING A RESOURCE .......................................................................................................................................... 14 2.1.1.1 UPLOADING A SINGLE RESOURCE................................................................................................................. 14 2.1.1.2 BATCH UPLOAD – IN BROWSER (FLASH and JAVA).................................................................................... 14 2.1.1.3 BATCH UPLOAD – FTP ....................................................................................................................................... 14 2.1.1.4 REPLACE RESOURCE BATCH .......................................................................................................................... 14 2.1.2 MANAGING USERS ........................................................................................................................................................ 15 2.1.2.1 USER ACCOUNTS ................................................................................................................................................ 15 2.1.2.2 LOST PASSWORDS ............................................................................................................................................. 15 2.1.2.3 EDITING USER DETAILS ................................................................................................................................... 15 2.1.2.4 DELETING USERS ............................................................................................................................................... 15 2.1.2.5 USER ACCOUNT REQUESTS ............................................................................................................................. 16 2.1.3 STATISTICS AND REPORTS .......................................................................................................................................... 16 2.1.4 BULK MAIL .................................................................................................................................................................... 16 2.1.5 RESEARCH REQUESTS ................................................................................................................................................. 16 2.1.6 RESOURCE REQUESTS ................................................................................................................................................. 16 2.1.7 RESOURCE PERMISSIONS ........................................................................................................................................... 17 2.1.7.1 ACCESS CONTROL VIA ACCESS MODES ....................................................................................................... 17 2.1.7.2 ACCESS CONTROL VIA METADATA FILTERING ......................................................................................... 17 2.1.7.3 PERMISSIONS RELATING TO EDITING AND DELETING ............................................................................ 17 2.1.8 USER CONTRIBUTED RESOURCES ............................................................................................................................ 17 2.1.8.1 ALTERNATIVE SCENARIOS .............................................................................................................................. 17 2.1.8.2 NOTIFICATIONS .................................................................................................................................................. 18 2.1.8.3 BATCH-APPROVING MULTIPLE SUBMITTED RESOURCES ....................................................................... 18 2.1.9 ARCHIVING .................................................................................................................................................................... 18 2.1.9.1 DIRECTLY SEARCHING THE ARCHIVE .......................................................................................................... 18 2.1.10 USER GROUP MANAGEMENT ................................................................................................................................. 18 2.1.10.1 PERMISSIONS .................................................................................................................................................. 19 2.1.10.2 SEARCH FILTERING ....................................................................................................................................... 20 2.1.10.3 EDIT FILTER .................................................................................................................................................... 21 2.1.10.4 DEFAULT