ANNUAL REPORT FOR THE FINANCIAL YEAR: 1 APRIL 2013 TO 31 MARCH 2014 “VIGILANT ALWAYS FOR OUR PEOPLE” NORTHERN CAPE PROVINCE: VOTE 2 NORTHERN CAPE PROVNCIAL LEGISLATURE – VOTE 2: ANNUAL REPORT APRIL 2013 TO MARCH 2014 ISBN NUMBER: 978-0-621-43057-8 PR 227/2014 NORTHERN CAPE PROVNCIAL LEGISLATURE – VOTE 2: ANNUAL REPORT APRIL 2013 TO MARCH 2014 ANNUAL REPORT 2013/14 SUBMISSION OF THE ANNUAL REPORT TO THE SPEAKER: Hon. M Mmoiemang SPEAKER TO THE NORTHERN CAPE PROVINCIAL LEGISLATURE I have the honour of submitting the Annual Report of the Northern Cape Provincial Legislature for the period 1 April 2013 to 31 March 2014. NORTHERN CAPE PROVNCIAL LEGISLATURE – VOTE 2: ANNUAL REPORT APRIL 2013 TO MARCH 2014 CONTENTS SUBMISSION OF THE ANNUAL REPORT TO THE SPEAKER: ........................................ iv PART A: ............................................................................................................................... 1 GENERAL INFORMATION ................................................................................................. 1 LIST OF ABBREVIATIONS / ACRONYMS .......................................................................... 4 FOREWORD BY THE SPEAKER ......................................................................................... 7 DEPUTY SPEAKER’S STATEMENT ................................................................................. 10 1. REPORT OF THE ACCOUNTING OFFICER .................................................................. 12 1.1 OVERVIEW OF THE FINANCIAL RESULTS OF THE LEGISLATURE: ......................... 15 1.1.1 PROGRAMME EXPENDITURE .................................................................................... 17 1.1.2 VIREMENTS/ROLL OVERS .......................................................................................... 17 1.1.3 UNAUTHORISED, FRUITLESS AND WASTEFUL EXPENDITURE ........................ 18 1.2 FUTURE PLANS OF THE NCPL ........................................................................................... 18 1.3 PUBLIC PRIVATE PARTNERSHIPS .................................................................................... 20 1.4 DISCONTINUED ACTIVITIES ............................................................................................. 20 1.5 NEW OR PROPOSED ACTIVITIES ...................................................................................... 20 1.6 SUPPLY CHAIN MANAGEMENT ........................................................................................ 20 1.7 GIFTS AND DONATIONS RECEIVED IN KIND FROM NON RELATED PARTIES ...... 22 1.8 EXEMPTIONS / DEVIATIONS RECEIVED FROM THE NATIONAL TREASURY ........ 22 1.9 EVENTS AFTER THE REPORTING DATE ......................................................................... 22 2. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF THE ACCURACY OF THE ANNUAL REPORT ................................................................................... 24 3. STRATEGIC OVERVIEW ................................................................................................... 25 3.1 VISION .................................................................................................................................... 25 3.2 MISSION .................................................................................................................................. 25 3.3 VALUES .................................................................................................................................. 25 4. LEGISLATIVE AND OTHER MANDATES ...................................................................... 25 5. ORGANISATIONAL STRUCTURE ................................................................................... 27 6. ENTITIES REPORTING TO THE SPEAKER .................................................................. 28 PART B: PERFORMANCE INFORMATION ...................................................................... 29 1. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES ............................. 30 2. OVERVIEW OF DEPARTMENTAL PERFORMANCE ....................................................... 32 NORTHERN CAPE PROVNCIAL LEGISLATURE – VOTE 2: ANNUAL REPORT APRIL 2013 TO MARCH 2014 2.1 Service Delivery Environment ......................................................................................... 32 2.2 Performance Delivery Environment ................................................................................ 32 2.3 Organisational environment ............................................................................................. 33 2.4 Key policy developments and legislative changes ........................................................... 34 3. STRATEGIC OUTCOME ORIENTED GOALS .................................................................... 36 4. PERFORMANCE INFORMATION BY PROGRAMME ...................................................... 37 4.1 Programme 1: Administration .......................................................................................... 37 4.2 Programme 2: Facilities and Benefits for Members and Political Party Support ............. 50 4.3 Programme 3: Parliamentary Services ............................................................................. 53 PART C: CORPORATE GOVERNANCE ............................................................................ 65 5. INTRODUCTION – INSTITUTIONAL CORPORATE GOVERNANCE ............................ 66 5.1 RISK MANAGEMENT ........................................................................................................... 66 5.2 FRAUD AND CORRUPTION ................................................................................................ 67 5.3 MINIMISING CONFLICT OF INTEREST ............................................................................ 67 5.4 CODE OF CONDUCT ............................................................................................................. 67 5.5 HEALTH SAFETY AND ENVIRONMENTAL ISSUES....................................................... 68 5.6 PORTFOLIO COMMITTEES ...................................................................................................... 68 5.7 SCOPA RESOLUTIONS ......................................................................................................... 69 5.8 PRIOR MODIFICATIONS TO AUDIT REPORTS ................................................................ 71 5.9 INTERNAL CONTROL UNIT ................................................................................................ 71 5.10 INTERNAL AUDIT AND AUDIT COMMITTEES ............................................................... 71 5.11 AUDIT COMMITTEE REPORT ..................................................................................................... 74 PART D: HUMAN RESOURCE MANAGEMENT ................................................................ 76 1. INTRODUCTION .................................................................................................................... 77 2. OVERVIEW OF HUMAN RESOURCES............................................................................... 77 3. HUMAN RESOURCES OVERSIGHT STATISTICS ............................................................ 81 PART E: FINANCIAL INFORMATION ............................................................................ 114 1. REPORT OF THE AUDITOR GENERAL ...................................................................................... 115 2. ANNUAL FINANCIAL STATEMENTS .............................................................................. 120 1. Annual Appropriation .............................................................................................. 159 2. Statutory Appropriation .......................................................................................... 159 3. Departmental revenue .............................................................................................. 160 4. Aid Assistance.......................................................................................................... 161 NORTHERN CAPE PROVNCIAL LEGISLATURE – VOTE 2: ANNUAL REPORT APRIL 2013 TO MARCH 2014 5. Compensation of employees ...................................................................................... 162 6. Goods and services ................................................................................................... 163 7. Transfers and subsidies ............................................................................................ 167 8. Expenditure for capital assets ................................................................................... 167 9. Unauthorised expenditure ........................................................................................ 169 10. Cash and cash equivalents ........................................................................................ 171 11. Prepayments and advances ....................................................................................... 171 12. Receivables .............................................................................................................. 171 13. Investments ............................................................................................................. 174 14. Funds Unutilised ...................................................................................................... 175 15. Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund ...... 176 16. Payables – current ..................................................................................................