Laurence Brewer <[email protected]> Response to State 13 messages Laurence Brewer <[email protected]> Mon, Feb 29, 2016 at 4:55 PM To: "Stem, GaryM" <[email protected]>, "Hawkins, Margaret" <[email protected]>, "Clavelli, Lisa" <[email protected]> Hi everyone, and welcome back Gary, hope you're still in one piece! Attached is a Word doc (because I know you dont like Google) of the draft response to State following up on their letter of Nov 6. Hopefully this captures our major asks, but please feel free to add/suggest/edit as you think best. L. ~ ResponsetoStateMarch2016.docx ~ 14K Lisa Clavelli <[email protected]> Wed, Mar 2, 2016 at 7:15 AM To: Laurence Brewer <[email protected]> Cc: Margaret Hawkins <[email protected]>, "Stem, GaryM" <[email protected]> Thanks Lisa LISA R. CLAVELLI Supervisor, Records Appraisal and Agency Assistance Office of the Chief Records Officer 301-837-0759 [Quoted text hidden] Laurence Brewer <[email protected]> Wed, Mar 2, 2016 at 8:29 AM To: "Clavelli, Lisa" <[email protected]> Cc: "HaVvkins, Margaret" <[email protected]>, "Stem, GaryM" <[email protected]> [Quoted text hidden] GaryM Stern <[email protected]> Wed, Mar 2, 2016 at 11:44 AM To: Laurence Brewer <[email protected]> Cc: "Clavelli, Lisa" <[email protected]>, "HaVvkins, Margaret" <[email protected]>, "Bergman, Hannah" <[email protected]>, "Semo, Alina" <[email protected]> I did make it back in one piece, and it was a great little trip. Gary Gary M. Stem General Counsel National Archives and Records Administration 8601 Adelphi Road College Park, MD 20740 301-837-3026 (office) 301-837-0293 (fax) [email protected] [Quoted text hidden] ffili1'I ResponsetoStateMarch2016.ngc.docx "CJ 22K Laurence Brewer <[email protected]> Fri, Mar 4, 2016 at 10:54 AM To: GaryM Stem <[email protected]> Cc: "Clavelli, Lisa" <[email protected]>, "HaVvkins, Margaret" <[email protected]>, "Bergman, Hannah" <[email protected]>, "Semo, Alina" <[email protected]> Hi everyone, and thanks for your comments and edits! I have added a couple more. I would like to get everyone's concurrence, clean it up and share with David, Deb, Jay before prepping, ideally early next week. Sound like a plan? [Quoted text hidden] ffili1'I ResponsetoStateMarch2016.ngc lnb.docx "CJ 21K Lisa Clavelli <[email protected]> Fri, Mar 4, 2016 at 11:08 AM To: Laurence Brewer <[email protected]> Cc: GaryM Stem <[email protected]>, "HaVvkins, Margaret" <[email protected]>, "Bergman, Hannah" <[email protected]>, "Semo, Alina" <[email protected]> I like the added language and tone of this revised version. LISA R. CLAVELLI Supervisor, Records Appraisal and Agency Assistance Office of the Chief Records Officer 301-837-0759 [Quoted text hidden] GaryM Stern <[email protected]> Fri, Mar 4, 2016 at 3:31 PM To: Lisa Clavelli <[email protected]> Cc: Laurence Brewer <[email protected]>, "Hawkins, Margaret" <[email protected]>, "Bergman, Hannah" <[email protected]>, "Semo, Alina" <[email protected]> I made a few other changes to the last sentence of the third to last paragraph on p.2, per attached. Gary M. Stem General Counsel National Archives and Records Administration 8601 Adelphi Road College Park, MD 20740 301-837-3026 (office) 301-837-0293 (fax) [email protected] [Quoted text hidden] rwm ResponsetoStateMarch2016.ngc lnb.gms.docx 'E.J 24K Laurence Brewer <[email protected]> Fri, Mar 4, 2016 at 3:56 PM To: GaryM Stem <[email protected]> Cc: Lisa Clavelli <[email protected]>, "Hawkins, Margaret" <[email protected]>, "Bergman, Hannah" <[email protected]>, "Semo, Alina" <[email protected]> Thanks, Gary, looking better. I'll wait til Monday to send up so that others who chose to enjoy their Friday afternoon can review. [Quoted text hidden] Hannah Bergman <[email protected]> Mon, Mar 7, 2016 at 8:52 AM To: Laurence Brewer <[email protected]> Cc: GaryM Stem <[email protected]>, Lisa aavelli <[email protected]>, "Hawkins, Margaret" <[email protected]>, "Semo, Alina" <[email protected]> Hi, Hannah [Quoted text hidden) Laurence Brewer <[email protected]> Mon, Mar 7, 2016 at 8:56 AM To: Hannah Bergman <[email protected]> Cc: GaryM Stem <[email protected]>, Lisa Clavelli <[email protected]>, "Hawkins, Margaret" <[email protected]>, "Semo, Alina" <[email protected]> [Quoted text hidden] Hannah Bergman <[email protected]> Mon, Mar 7, 2016 at 9:02 AM To: Laurence Brewer <[email protected]> Cc: GaryM Stem <[email protected]>, Lisa Clavelli <[email protected]>, "Hawkins, Margaret" <[email protected]>, "Semo, Alina" <[email protected]> Hannah [Quoted text hidden] Laurence Brewer <[email protected]> Mon, Mar 7, 2016 at 11: 10 AM To: Hannah Bergman <[email protected]> Cc: GaryM Stem <[email protected]>, Lisa Clavelli <[email protected]>, "Hawkins, Margaret" <[email protected]>, "Semo, Alina" <[email protected]> [Quoted text hidden] GaryM Stern <[email protected]> Mon, Mar 7, 2016 at 11 :22 AM To: Laurence Brewer <[email protected]> Cc: Hannah Bergman <[email protected]>, Lisa Clavelli <[email protected]>, "Hawkins, Margaret" <[email protected]>, "Semo, Alina" <[email protected]> Thanks, Gary Gary M. Stem General Counsel National Archives and Records Administration 8601 Adelphi Road College Park, MD 20740 301-837-3026 (office) 301-837-0293 (fax) [email protected] [Quoted text hidden] DATE Mr. Patrick F. Kennedy Under Secretary of State for Management Senior Agency Official for Records Management United States Department of State 2201 C Street, NW Washington, DC 20520-6421 Dear Mr. Kennedy: Thank you for your letter of November 6, 2015, providing additional information concerning the emails of former Secretary of State Hillary Clinton. We are encouraged to hear about the progress of the Electronic Records Management Working Group (ERMWG) in updating the Departmenfs email management guidance, including the piloting of the Capstone approach to capturing email messages. We are also pleased to hear that the Foreign Affairs Manual {FAM­ i~}Jl;h!codifylng recordkeeping requirements related to the use of personal or non­ official email accounts for official business consistent with the November 2014, amendments to the Federal Records Act With regard to the Department's open Inquiries with the Federal Bureau of Investigation (FBI) and the representatives of former Secretary Colin Powell (letters dated September 14, 2015, and October 21. 2015, respectively), NA We recognize the Department's challenge in addressing the various complex records management Issues related to the records of the former Secretaries. It appears that progress has been made and we are looking forward to receiving the reports and other documentation verifying the Department's actions. We appreciate the close working relationship we have had with you and your sta Thank you for your continued attention to these matters. Sincerely, LAURENCE BREWER Acting Chief Records Officer for the U.S. Government DATE Mr. Patrick F. Kennedy Under Secretary of State for Management Senior Agency Official for Records Management United States Department of State 2201 C Street, NW Washington, DC 20520-6421 Dear Mr. Kennedy: Thank you. for your letter of November 6, 2015, providing additional information concerning the emails of former Secretary of State Hillary Clinton. We are encouraged to hear about the progress of the Electronic Records Management Working Group (ERMWG) in updating the Department's email management guidance, including the piloting of the Capstone approach to capturing email messages. We are also pleased to hear that the Foreign Affairs Manual (FAM)ll'.­ ~-~-codifying recordkeeping requirements related to the use of personal or non­ ~4M\:'~~\:;. official email accounts for official business consistent with the November 2014, amendments to the Federal Records Act. ' With regard to the Department's open inquiries with the Federal Bureau of Investigation (FBI) and the representatives of former Secretary Colin Powell (letters dated September 14, 2015, and October 21, 2015, respectively), NARA We recognize the Department's challenge in addressing the various complex records management issues related to the records of the former Secretaries. It appears that progress has been made and we are looking forward to receiving the reports and other documentation verifying the Department's actions. We appreciate the close working relationship we have had with you and your sta Thank you for your continued attention to these matters. Sincerely, LAURENCE BREWER Acting Chief Records Officer for the U.S. Government DATE Mr. Patrick F. Kennedy Under Secretary of State for Management Senior Agency Official for Records Management United States Department of State 2201 C Street, NW Washington, DC 20520-6421 Dear Mr. Kennedy: Thank you for your letter of November 6, 2015, providing additional information concerning the emails of former Secretary of State Hillary Clinton. We are encouraged to hear about the progress of the Electronic Records Management Working Group (ERMWG) in updating the Department's email management guidance, including the piloting of the Capstone approach to capturing email messages. We are also pleased to hear that the Foreign Affairs Manual (FAM) " .• ~ . i?~.,.-codifylng recordkeeping requirements related to the use of personal or non­ officfal email accounts for official business consistent with the November 2014, amendments to the Federal Records Act With regard to the Department's open inquiries with the Federal Bureau of Investigation (FBI) and the representatives of former Secretary Colin Powell (letters dated September 14, 2015, and October 21, 2015, respectively), NAR We recognize the Department's challenge in addressing the various complex records management issues related to the records of the former Secretaries.