جمهوری اسﻻمی افغانستان Islamic Republic of Afghanistan REQUEST FOR QUOTE FOR PROCUREMENT OF GOODS UNDER NATIONAL SHOPPING PROCEDURES FOR Procurement of Solar Power System for Injil, Guzara and Islam Qala Hospitals in Herat province. Package ID No: AF-DABS-171544-GO-RFQ Project : Herat Electrification Project (HEP) Purchaser : Da Afghanistan Breshna Sherkat (DABS) Funding : ARTF – World Bank Grant No : IDA-D2080 Issued by: Da Afghanistan Breshna Sherkat 19 May 2020 2 Table of Contents Request for Quotations ................................................................................................................... 3 ANNEX 1: Purchaser’s Requirements ............................................................................................ 7 ANNEX 2: Quotation Forms ........................................................................................................ 23 ANNEX 3: Contract Forms .......................................................................................................... 32 3 Request for Quotations RFQ Ref No.: AF-DABS-171544-GO-RFQ RFQ issue Date: 19 May 2020 Gentleman/Ladies: Request for Quotation (RFQ) The Islamic Republic of Afghanistan has received grant from the IDA towards the cost of the Herat Electrification project (HEP) and intends to apply part of the proceeds toward payments under the contract for procurement of the items under this RFQ. The Herat Electrification Project (HEP) now invites sealed quotations from suppliers for the Goods and the Related Services, described in Annex 1: Purchaser’s Requirements, attached to this RFQ. Validity of offers Your quotation(s) should be valid for a period of forty five (45) days from the deadline for receipt of quotation(s). Quoted Price Prices shall be quoted in the following manner (a) For Goods to be supplied from within the Purchaser’s Country: (i) the price of the Goods quoted DDP, including all customs duties and sales and other taxes already paid or payable on the components and raw material used in the manufacture or assembly of the Goods; (ii) if known, any Purchaser’s Country sales tax and other taxes which will be payable on the Goods if the Contract is awarded to the Supplier; and (iii) The contractual unit prices shall be fixed during the Supplier’s performance of the Contract and not subject to adjustment. Prices can be quoted in Afghanis only The Bidder has to complete all the columns in price schedule no 1 for the items offered and sign at the bottom of the page containing the items offered. The current local taxes are 7 % Business Receipt Tax (BRT) in case the bidder is not registered in Afghanistan and 2 % Business Receipt Tax (BRT) in case the bidder is registered in Afghanistan. The bidder should include appropriate BRT tax in the price and provide total price net of taxes in the price schedule. BRT tax will be deducted from gross billed amount while making payment’ a. For information on taxes in Afghanistan, the bidder is advised to refer to the web site of Ministry of Finance: www.mof.gov.af/tax. b. The prices shall be quoted in Afghani only. 4 The Supplier may quote its price in a foreign currency of its choice in addition to the currency of the Purchaser’s Country (for any local costs as applicable). Clarifications Any clarification request regarding this RFQ may be sent in writing to: Attention: Saif u Rahman “Omarzai” Position: Procurement Specialist Address: DABS Headquarter, Commercial Building, 6nd Floor, Procurement Department Da Afghanistan Breshna Sherkat (DABS, Dehmazang, Kabul, Islamic Republic of Afghanistan Mobile: +93 (0) 72 803 78 63 Email: [email protected] Submission of Quotations a. Quotations are to be submitted in the form attached at Annex 2 properly signed, stamped and in a sealed envelope. Quotations submitted as email attachments shall not be accepted. b. The deadline for submission of Quotations is : 27 May 2020 The address for submission of Quotations is: Attention: Saif u Rahman “Omarzai” Position: Procurement Specialist Address: DABS Headquarter, Commercial Building, 6nd Floor, Procurement Department Da Afghanistan Breshna Sherkat (DABS, Dehmazang, Kabul, Islamic Republic of Afghanistan Mobile: +93 (0) 72 803 78 63 Email: [email protected] Opening of Quotations The Purchaser’s representatives will open quotations immediately after the deadline for the submission of Quotations. Evaluation of Quotations Quotations will be evaluated to ensure compliance with the Technical Specifications, Delivery and Completion Schedules and any other requirements of the RFQ. Evaluation for the whole lot/package Quotation will be evaluated for the whole lot/package under this RFQ. If a Price Schedule shows items listed but not priced, their prices shall be assumed to be included in the prices of other items. An item not listed in the Price Schedule shall be assumed not included in the Quotation, and provided that the Quotation is substantially responsive, the average of the item price as quoted by substantially responsive Suppliers will be added to the Quoted Price and the equivalent total price of the Quotation so determined will be used for price comparison. For evaluation and comparison purposes, the currency (ies) of the Quotations shall be converted into a single currency. The currency that shall be used for comparison purposes to convert at the 5 selling exchange rate offered prices expressed in various currencies into a single currency is: Afghani. The source of exchange rate shall be: Da Afghanistan Bank The date for the exchange rate shall be: RFQ submission date. Bids quoted in other currencies shall be converted in to Afghani. The source of exchange rate shall be Da Afghanistan Bank Kabul and the date of the exchange rate shall be the date of deadline must be the opening day of quotation. Contract Award The Contract will be awarded to the Supplier/s who: a. offers the lowest evaluated price/s, b. technically compliant quotation, and c. guarantees delivery, in accordance with the delivery period/s In accordance with the Evaluation of Quotations above. The Purchaser shall invite by the quickest means e.g. letter or e-mail the successful Supplier/s for any discussion/ negotiation that may be needed to conclude the contract or otherwise for contract signature. The Purchaser shall communicate by the quickest means with the other Suppliers on its contract award decision. An unsuccessful supplier may request clarifications as to why its quotation was not determined to be successful. The Purchaser will address this request within a reasonable time. The Purchaser shall publish a contract award notice on its website with free access, and send award notice via email to the other unsuccessful suppliers. The information shall include the name of the successful Supplier, the Contract Price, the Contract duration, summary of its scope and the names of the Suppliers and their quoted and evaluated prices. Fraud and Corruption The Bank requires compliance with the Bank’s Anti-Corruption Guidelines and its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework, as set forth in the attachment to the Contract Conditions (Attachment A). In further pursuance of this policy, the supplier shall permit and shall cause their agents (where declared or not), subcontractors, sub consultants, service providers, suppliers, and personnel, to permit the Bank to inspect all accounts, records and other documents relating to the RFQ and contract performance (in the case of award), and to have them audited by auditors appointed by the Bank. On behalf of the Purchaser: Signature: Name: Ahmad Daud “Noorzai” Title/position: CEO/DABS 6 Attachments: Annex 1: Purchaser’s Requirements Annex 2: Quotation Form Annex 3: Contract Forms ANNEX 1: Purchaser’s Requirements 1.1 List of Goods and Delivery Period List of Goods and Delivery Period for Enjil Hospital Line Description of Goods Quantity Physical Named Place Place of Final Applicable Delivery Period Item required unit of Destination Destination Incoterms from Date of N DDP (Project Site) DDP signing the contract 1 Supply and Installation of PV Modules (>250 wp) and complete work, KW (Mono Crystalline or Multi Crystalline), 5 Herat Herat injil hospital DDP 20 days Including Module Mounting Structure and with the accessories 2 Supply and Installation of Hybrid Inverter and KVA DDP 20 days 5 Herat Herat injil hospital with the accessories 3 Supply and Installation of Battery+BMS/EMS DDP 20 days system As per configuration and setting of KWh battery storage, individual capacity of battery 32 Herat Herat injil hospital can be selected without any variation of total battery bank capacity and with the accessories 4 Nos DDP 20 days Supply and Installation of LED Light 80 Herat Herat injil hospital 5 Re- Structure of Internal Wiring as per required DDP 20 days and some of small items which is missing from BoQ but it is needed for completion of the LM Herat Herat injil hospital project 8 List of Goods and Delivery Period for Guzara Hospital Line Description of Goods Quantity Physical Named Place Place of Final Applicable Delivery Period Item required unit of Destination Destination Incoterms from Date of N DDP (Project Site) DDP signing the contract 1 Supply and Installation of PV Modules (>250 DDP wp) and complete work, (Mono Crystalline or Herat Guzara 20 days Multi Crystalline), Including Module Mounting 10 kW Herat hospital Structure and with the accessories 2 Supply and Installation of Hybrid Inverter and Herat Guzara DDP 20 days With the accessories