SUNY Erie Community College 2021-2022 Approved Budget SUNY ERIE BOARD OF TRUSTEES MAY 27, 2021 SUNY Erie Board of Trustees Danise C. Wilson Chair Jeff Stone Vice Chair Kathleen M. Masiello Secretary Todd P. Hobler, Ph.D. Leonard Lenihan Carrie Phillips Susan Swarts Travis Poling Student Trustee 1 SUNY ERIE COMMUNITY COLLEGE 2021-2022 BUDGET TABLE OF CONTENTS 2021-2022 Budget Message ............................................................................... 3 2021-2022 Budget Resolutions SUNY Erie 2021-2022 Budget Resolution ............................................................................... 7 SUNY Erie Trustee Operating Budget Resolution ................................................................... 9 SUNY Erie Trustee Tuition and Fee Schedule Resolution .................................................... 10 SUNY Erie 2021-2022 Tuition and Fee Schedule ............................................ 11 2021-2022 Revenue Budget Summary ............................................................ 12 Revenue Trends ..................................................................................................................... 13 2021-2022 Appropriation Budget Summary ................................................... 14 Appropriation Trends – by Function ....................................................................................... 16 Appropriation Trends – by Object .......................................................................................... 17 SUNY Erie Enrollment Trends.......................................................................... 18 SUNY Erie FTE’s – Credit and Non-Credit ............................................................................ 19 SUNY Erie Credit Hours – Credit and Non-Credit.................................................................. 20 SUNY Erie Headcounts – Credit Only .................................................................................... 21 SUNY Erie FTE’s – Credit Only.............................................................................................. 22 SUNY Erie Credit Hours Excluding Non-Credit ...................................................................... 23 Fund Balance Summary ................................................................................... 24 Fund Balance Trend Chart ..................................................................................................... 25 SUNY Charts 10-Year Historical Community College Enrollment – FTE’s .................................................. 26 10-Year Historical Community College Enrollment – Credit FTE’s Only ............................... 27 SUNY Community College Tuition 2020-2021 ....................................................................... 28 5-Year Financial Projection .............................................................................. 29 Personnel Summary ......................................................................................... 30 Summary of SUNY Erie Grants – Appropriations & Revenues 2021-22 ....... 37 2022 SUNY Erie Capital Request to Erie County ............................................ 39 2 State University of New York SUNY Erie Community College 2021 - 2022 Budget Message Committed to Student Success College and County Commitment The SUNY Erie Community College budget represents our commitment to ensuring access to a quality, affordable education to all students. Asthe College continues to move forward in the wake of the pandemic anda dire financial situation, Erie County’s commitment of an additional $1.0 million in permanent operational support for not just the 2021-2022 budget year but during future years will enable SUNYErie to hold tuition flat. The County’s commitmentwill free students from the burden of paying additional costs for the coming academic year and weare grateful for their recognition of the need to keep tuition costs down when so many of our students continue to struggle with the impact of the pandemic. 2020-2021 in Review In the fall of 2020, 8,418 students attended SUNY Erie Community College and in spring 2021 enrollment was 8,203 students. Actual projected year-end credit FTE’s for 2020-21 are expected to be down 2.9% over the revised 2020-2021 budget and down approximately 16.3% from 2019-2020 actuals. This downward enrollment trend is expected to continue into the 2021-2022 academic year as high school populations continue to decline, competition within higher education intensifies, and pandemic conditions limit our ability to offer somein- person classesat least through fall 2021. Snapshotof our Student Body: e 91.55% of all students attending SUNY Erie Community College are Erie County residents, and 98% are residents of NY State. e While 51.3% of our students are 21 years old or younger(with 7% still involved in secondary education programs), the remaining 46% of our population are non- traditional students coming from a variety of backgrounds. 22.3% of our undergraduatefirst-time student population is older than age 21. Virtually half our student population is age 21 or under and the other half represents non-traditional students, who comefrom a variety of backgrounds and have different needs -- such as childcare, flexible class schedules that allow them to work, lack of access to internet and technology and food insecurity — all of which impacttheir ability to focus on school. e The College’s student population is trending toward female enrollees. 51.2% of all students were female in Fall 2019 and in Fall 2020, the proportion of female students rose to 54.8% 3 e 82.7% of our population is matriculated into a degreeor certification seeking program while the remaining 17.3% are not in a matriculated program. Most non- matriculated students are in the Advanced Studies program. Enrollment decline The College has experienced continuous enrollment declines since 2010 due to the drop in higher school populations, competition within higher education, and a relatively stable economy, since College enrollmentis inversely related to the strength of the local economy. Of course, the downward trend in enrollment this past year reflected a significant degree of pandemic uncertainty, coupled with the difficulty in holding face-to-face classes while keeping the campus community safe. Because our student bodytraditionally prefers an experience that allows for on-campus interactions, this year has been difficult adjustment. The forced changeto online instruction has led some students to moveto part-time status, and forced others to forego attending college altogether. While we are cautiously optimistic that enrollment numbers will begin to stabilize, the College must continue to examine waysto better serve students in the long-term. Course Modality This past year has been one of adjustment for our entire College community, as we shifted to a remote modality for all courses except hands-on and lab-based programs. We are hopeful that the coming year will allow for the return of more classes to campus and weare planning to offer primarily in-person classes next year; however, we do not anticipate receiving final guidance from SUNYonthe return to campus plans until August. We will be prepared for a shift in modality, as required by the guidance. College Staffing With the County’s assistance, the College offered a retirement incentive to eligible members of its two largest Collective Bargaining Units this past year. In an effort to further control personnel costs, the College did not retain personnel who were on probationary status. Interim President Reuter has also continued the college-widehiring freeze that was implemented at the start of the current budget cycle, and as a result, staffing inside the College has been reorganized to ensure student needs can continue to be met. These measureshaveresulted in significant cost savings. Workday Implementation SUNYErie is entering the final year of implementation of the Workday ERP System. This new ERP system is critical to the College and its ability to track, manage, and report student and financial data. This past year saw the introduction of the student enrollment module, whichwill link student data to the already implemented financial and HR modules. This project has largely been funded through the budgeted use of the fund balance reserve. The SUNYErie Board of Trustees has approved a policy that requires not less than 2 month’s worth of operating expenditures and no more than three monthsto be held in reserve, but our current reserves amountto only less than one month of operating costs. Fund Balance Reserve In addition to the planned Workday ERPproject, SUNY Erie’s Fund Balance Reserve has been reduced significantly over the past few years, due to lower enrollment numbers, as well as unanticipated costs associated with the pandemic which have required that we access additional fund balance. The fund balance reserveis currently $6.4 million, down from a high point of $18.4 million in reserves on September 1, 2018. Federal & County Stimulus Related Funding In total, SUNY Erie has been approved for almost $29 million in CARES Act, CRRSA Act, and American Rescue Plan ActInstitutional funding to assist the College in managing the impact of the 4 pandemic. This funding will be used to pay direct pandemic costs, offset enrollment losses and help stabilize the College’s fund balance reserve, which has been reduced to an uncomfortably low level. Presidential Search This past year, the SUNY Erie Board of Trustees, along