High School Band Department Parent/Student Handbook 2019-2020 Jay Webb, Director [email protected] Matt Harloff, Assistant Director [email protected] Karl Hartman, Assistant Director [email protected] Robert Burns, Assistant Director [email protected] Daniel Wiles, Guard Director [email protected] Lee Allman, Percussion Director [email protected] Cathy Klemmensen, Performing Arts Secretary [email protected] Dean Westman, Department Chairman [email protected] 7575 E. County Rd. 150 South Avon, IN 46123 (317) 544-5093 www.avonband.com Sponsored by Avon Marching Black & Gold Band Boosters Table of Contents Fees 2 Charms Directions 4 Privit 6 Code of Conduct 8 Student Accounts and General Fund 10 Communications 11 Physical Education Credit 12 Rules, Guidelines and Policies 13 Band Camp 16 Supplemental Costs 17 Guard Specific Information 18 Schedule of Events 20 Band Booster Officers 21 2 FEES Marching Band Booster Fees Band and Itemized costs Guard Fee Band Camp $120.00 Transportation-Band Camp $10.00 T-Shirt $15.00 Uniform Rental/Expenses $100.00 Socks and Gloves $30.00 Show Writing & Design $250.00 Entry Fees $20.00 Instructional Staff $293.00 Equipment/Props/Flags $100.00 Music / Recording Fee $26.00 Additional Transportation $30.00 School Insurance $6.00 Total $1000.00 June 14, 2019** $250.00 July 12, 2019 $250.00 August 16, 2019 $250.00 September 13, 2019 $250.00 Sibling Discount 15% $(150.00) **In order for your student to attend band camp, payment for band camp must be paid by June 14, 2019 All new/Freshman marchers will get new shoes and charged $35. All new/Freshman Guard students will be charged $20 for shoes. Guard will need to purchase a jacket from our clothing vendor, the Band Secretary will send out this information. This usually costs around $50.00. You may pay the full fee at any time if you choose to do so. Please be aware there may be some incidental charges. We will make every effort to keep this nominal. If you have more than one student participating in the band program, there is a discount on fees. Checks should be made payable to the Avon Marching Black & Gold (AMB&G) and may be mailed to: Avon Marching Black & Gold 7575 E County Road 150S Avon, IN 46123 If you wish to pay by Visa or MasterCard, please stop by the band office. If you choose to pay with PayPal through Charms or Credit Card, please note there will be a 3% convenience fee. Please know your previous season of Marching (fall), Winter Guard (spring), Winter Drumline(spring), or Avon Indoor (spring) fee must be PAID IN FULL prior to the start of the next season in order to be able to participate. Winter Season If your student participates in Winter Guard, Winter Drumline, or Avon Indoor there will be an additional fee charged at that time. Please note - your marching band fee must be paid in full prior to the start of the winter season, to be able to participate in either guard or drumline. The fee will vary from year to year depending on the group you are in and the amount of travelling that group does for competition. World Guard will be between $1,400-$1500. A Guard between 3 $700-800. World Drumline will be between $1,000-$1,200. A Drumline between $400-$600, and Avon Indoor between $500-$700. These figures are to give you an idea of expected costs and are not necessarily the costs of these groups for the upcoming year. Additional Band Expenses during the Year -Please note the date these are due. Amount Due Date Jazz Band (estimate) $25.00 11/21/19 *These costs are for transportation, festival registrations and guest clinicians. For the following costs, please write the check to Avon High School and send it with your student to Band Office, so this payment will be recorded before giving it to the school treasurer. Wind Symphony (Advanced Band) $50.00 11/15/2019 Symphonic Band (Intermediate Band) A $25.00 11/15/2019 Concert Band (Intermediate Band) B $25.00 11/15/2019 Black & Gold Bands (Beginning Band) $15.00 11/15/2019 *These costs are for festival registrations, guest clinicians and music If a student decides not to continue with marching band, band camp fees can’t be refunded, as they are a hard cost. The remaining fees will be prorated, and a refund can be made upon written request, provided the funds in the account are not from fundraising. As the booster organization is a non-profit organization, we must pay our bills in a professional and timely manner. It is important you pay your fees by the dates listed to provide the needed cash flow necessary for us to conduct our affairs. If at any time you experience difficulty meeting the payment schedule please contact one of the Booster Co-Presidents, or the Band Secretary at 544-5093. It is very important to have communication between the parent and the band boosters regarding payment. We will work with you on a payment schedule other than listed above if that would make it easier. If we have done everything we can and have trouble collecting fees, we use a collection agency to help with delinquent fees. Solo & Ensemble Costs - These are optional opportunities for students who so desire. Solo & Ensemble Amount Due Date Solo (per student) $15.00 12/1/2019 Ensemble (per student) 7.00 12/1/2019 State Solo & Ensemble Solo (per student) $15.00 **2/8/2020 Ensemble (per student) $7.00 **2/8/2020 **In order for your student to go to State Solo & Ensemble – they must pay at Solo & Ensemble on February 8th. This is each student’s responsibility and not that of the Band Boosters. Avon High School Fees Avon Community School Corporation strives to provide the best quality music equipment to Avon students. To do this, equipment repairs and maintenance are necessary. Proper maintenance improves playability and durability of the equipment. In order to continue to effectively maintain equipment, corporation and student/parent financial participation is necessary. For the 2019-20 school year, the School Corporation will be charging the students a $50.00 per semester rental fee for the use of a school instrument. These instruments include: Marching Brass, Tubas, Euphoniums, Tenor and Bari Sax, Oboe, Bassoon, Bass Clarinet, and French Horn. Please make sure this fee is on a separate check and payable to Avon High School. The $50 maintenance fee will not apply to students who only use privately owned instruments. 4 Insurance Please make sure your homeowners insurance covers your student’s musical instrument in case an accident occurs. Charms Directions Charms Defined: A comprehensive web-based database for all band students. Modules include student information, account information, uniform information, instrument information and mass e-mail capabilities. Each student has an information page established that each parent needs to access and update. The instruction to access the information page is: WWW.CHARMSOFFICE.COM You may use the direct link to this page also: https://www.charmsoffice.com/charms/parents.asp?username When you go to Charms, this is the screen you will see. Click on Enter and then on Parents Your school code is Avonmbg. Click on Enter Charms You will enter your student’s ID number as the password and press enter. Please ask your student for their ID number. You are now at your student / parent page. The first thing you need to do is to go to Update Info. This is the orange box in the bottom left corner. Click on that box. On this screen you will update the information on your student. At this time, you should find their name, address and parent’s information. We 5 would ask you to please check all this information to make sure it is correct as shown. Correct it if it is not correct! Then please click on Add a New Adult which will take you to this screen: It is very important that you take a minute and enter all the information on any family members. The e-mail addresses entered on this file will now be the email address that will be used for all email communication. You may enter any number of family members. Once you have entered this information you may click on the tabs at the top of the screen to go to Home, Students, their account, etc... Clicking on Home will take you back to this screen. You can see all the choices you have from here. Take some time to explore. Not all information will be available to you or will be something we will use at this time. Thank you for updating your child’s records. You will now be able to see their accounts, update records, and receive e- mails from the music department. 6 PRIVIT Avon Schools use a program called Privit as a portal for sports physicals and consent, release, and waiver forms. If you have already registered in Privit, you may sign-in, and complete all the forms for the current year. If you have not used Privit before, the instructions are below. ALL STUDENTS IN MARCHING BAND MUST BE CLEARED IN PRIVIT BEFORE THEY WILL BE PERMITTED TO PARTICIPATE IN BAND CAMP! Welcome to Privit Profile! This document provides instructions to complete the athletic forms. The information can be completed on your mobile device, laptop, tablet or any device connected to the internet. Steps to complete the athletic forms within Privit Profile™: 1.