Heritage Malta Head Office Ex Royal Naval Hospital Marina Street Kalkara KKR1524 Tel. +356 2295 4000 Fax. +356 2122 2900 www.heritagemalta.org CT FILE NUMBER: CT 2096/2013 ADVERT NUMBER: CT 040/2013 SERVICE TENDER FOR THE PROVISION OF SECURITY SERVICES, CUSTODIAN AND SENIOR CLERK DUTIES TO HERITAGE MALTA Date Published: Tuesday 22nd October 2013 Closing Date: Tuesday 17th December 2013 at 10:00am CET This Tender is free of charge IMPORTANT: Tenderers are to ensure that the mandatory tender guarantee (bid bond) of €30,000 is to remain valid up to Friday 16th May 2014. Clarifications shall be uploaded and will be available to view/download from www.contracts.gov.mt/tenders Department of Contracts Notre Dame Ravelin, Floriana FRN 1600, Malta. Tel: (356) 21220212. Fax: (356) 21247681 Email: [email protected] Page 1 SERVICE TENDER FOR THE PROVISION OF SECURITY SERVICES, CUSTODIAN AND SENIOR CLERK DUTIES TO HERITAGE MALTA Table of Contents Table of Contents .................................................................................................................... 2 VOLUME 1 SECTION 1 – INSTRUCTIONS TO TENDERERS ...................................................................... 4 A. GENERAL PART .................................................................................................................... 4 1. General Instructions........................................................................................................................ 4 2. Timetable.................................................................................................................................... 5 3. Lots ........................................................................................................................................... 5 4. Financing .................................................................................................................................... 5 5. Eligibility .................................................................................................................................... 5 6. Selection Criteria ........................................................................................................................... 6 7. Multiple Tenders ............................................................................................................................ 7 8. Tender Expenses ............................................................................................................................ 7 9. Site Inspection .............................................................................................................................. 7 B. TENDER DOCUMENTS ............................................................................................................. 7 10. Content of Tender Document ........................................................................................................... 7 11. Explanations/Clarification Notes Concerning Tender Documents .................................................................. 8 12. Labour Law ................................................................................................................................. 8 13. Law .......................................................................................................................................... 8 C. TENDER PREPARATION ........................................................................................................... 8 14. Language of Tenders ..................................................................................................................... 8 15. Presentation of Tenders .................................................................................................................. 8 16. Content of Tender (Three-Package Procedure) ....................................................................................... 9 17. Tender Prices ............................................................................................................................ 10 18. Currencies of Tender and Payments .................................................................................................. 10 19. Period of Validity of Tenders .......................................................................................................... 11 20. Tender Guarantee (Bid Bond) ......................................................................................................... 12 21. Variant Solutions ........................................................................................................................ 12 22. Preparation and Signing of Tenders .................................................................................................. 12 D. SUBMISSION OF TENDERS ....................................................................................................... 13 23. Sealing and Marking of Tenders ....................................................................................................... 13 24. Extension of Deadline for Submission of Tenders ................................................................................... 13 25. Late Tenders ............................................................................................................................. 13 26. Alterations and Withdrawal of Tenders .............................................................................................. 13 E. OPENING AND EVALUATION OF OFFERS ..................................................................................... 14 27. Opening of Tenders ..................................................................................................................... 14 28. Secrecy of the Procedure .............................................................................................................. 14 29. Clarification of Tenders ................................................................................................................ 14 30. Tender Evaluation Process ............................................................................................................. 14 31. Correction of Arithmetical Errors ..................................................................................................... 15 F. CONTRACT AWARD ............................................................................................................... 16 32. Criteria for Award ....................................................................................................................... 16 33. Right of the Central Government Authority to accept or reject any Tender ................................................... 16 34. Notification of Award, Contract Clarifications ...................................................................................... 16 35. Contract Signing and Performance Guarantee ...................................................................................... 17 36. Commencement of Services ........................................................................................................... 17 G. MISCELLANEOUS .................................................................................................................. 18 37. Ethics Clauses............................................................................................................................ 18 38. Data Protection and Freedom of Information ....................................................................................... 18 39. Gender Equality ......................................................................................................................... 19 VOLUME 1 SECTION 2 – TENDER FORM .......................................................................................... 20 VOLUME 1 SECTION 3 – TENDER GUARANTEE FORM ......................................................................... 24 Annex To Tender Guarantee Form ........................................................................................................ 25 VOLUME 1 SECTION 4 - TENDERER’S STATEMENTS ........................................................................... 26 1. Statement on Conditions of Employment ............................................................................................. 26 2. Experience as Contractor ...................................................................................................... 27 VOLUME 1 SECTION 5 – GLOSSARY ............................................................................................... 28 VOLUME 1 SECTION 6 – EXTRACTS FROM THE PUBLIC PROCUREMENT REGULATIONS ................................ 30 Part XII - Separate packages in tender offer ............................................................................................. 30 Page 2 Part XIII - Appeals............................................................................................................................ 31 VOLUME 1 SECTION 7 - QUESTIONNAIRE ........................................................................................ 33 Notes to Tenders............................................................................................................................. 33 Form 1 - Power of Attorney ................................................................................................................ 34 Form 2 - Data on Joint Venture/Consortium (Where applicable) ..................................................................... 35 Form 3 - Financial