REQUEST FOR PROPOSALS FOR Paddle Craft Classes and Rentals AT Folsom Lake State Recreation Area Lake Natoma – Willow Creek Opening Date July 1, 2021 Closing Date September 13, 2021 STATE OF CALIFORNIA – NATURAL RESOURCES AGENCY DEPARTMENT OF PARKS AND RECREATION PARTNERSHIPS DIVISION 1416 NINTH STREET, 14TH FLOOR SACRAMENTO, CA 95814 RFP #P19CA019 NOTICE OF REQUEST FOR PROPOSALS Notice is hereby given that the California Department of Parks and Recreation (State) is now accepting proposals for the concession operation described below. Concession Name: Paddle Craft Classes and Rentals Operation Category & Type Water-based Park Unit: Folsom Lake State Recreation Area Proposal Closing Time & Date: 2:00 p.m. on September 13, 2021 Proposal Submission Address: State of California Natural Resources Agency Department of Parks and Recreation Attn: Partnerships Division P.O. Box 942896 Sacramento, CA 94296-0001 Contract Term: Five (5) year with a five (5) year optional extension Annual Minimum Rent Bid: Three thousand and five hundred dollars ($3,500) per year or ten percent (10%) of gross receipts, whichever is greater Capital Outlay Requirement: N/A Special Account: N/A Proposal Bond (due at time of $500 proposal submission): Performance Bond (due at time of One years’ minimum annual rent as bid Contract execution): Proposer’s Minimum Years of Five (5) Years Relevant Experience: Pre-Proposal Presentation: Current Concession Opportunities Optional Tour of Concession Site: 9:00 a.m. on July 16, 2021 at Negro Bar For more information related to this RFP please contact David M. Block at (916) 653- 9640 or [email protected]. TABLE OF CONTENTS NOTICE OF REQUEST FOR PROPOSALS ................................................................... I SECTION 1 - PROJECT SUMMARY .............................................................................. 1 1.1 GOAL & OBJECTIVES ......................................................................................... 1 Department Mission ................................................................................................. 1 Park Mission............................................................................................................. 1 Goal of this Request for Proposals (RFP) ................................................................ 1 Objectives of this RFP .............................................................................................. 1 1.2 GENERAL INFORMATION .................................................................................. 1 Site Description ........................................................................................................ 1 Historical Significance .............................................................................................. 2 Current Concession Operation ................................................................................. 2 Future Site Plans and Business Development Objectives ....................................... 3 1.3 CONCESSION CONTRACT SUMMARY ............................................................. 4 SECTION 2 - THE RFP PROCESS ................................................................................ 6 2.1 PROPOSAL PROCESS ....................................................................................... 6 Tentative Proposal Dates ......................................................................................... 6 Pre-Proposal Presentation ....................................................................................... 6 Optional Tour of Concession Site ............................................................................. 6 Letter of Intent to Bid and RFP Content Questions .................................................. 6 Proposal Bond.......................................................................................................... 7 Proposal Submission ............................................................................................... 7 Proposal Format & Content ...................................................................................... 7 Confidentiality of Proposals ...................................................................................... 8 Withdrawal of Proposals .......................................................................................... 9 2.2 EVALUATION PROCESS .................................................................................... 9 Verification of Proposal Information ......................................................................... 9 State’s Right to Reject Proposals, Waive Defects and Requirements ...................... 9 Supplemental Information ........................................................................................ 9 Proposal Evaluation ................................................................................................. 9 Concession Contract Award Board .......................................................................... 9 Concession Contract Award ................................................................................... 10 Protest of Award ..................................................................................................... 10 2.3 CONTRACT EXECUTION .................................................................................. 11 Preparation of Contract .......................................................................................... 11 Performance Bond and Insurance.......................................................................... 11 Failure to Sign/Deliver Contract ............................................................................. 11 SECTION 3 - THE PROPOSAL .................................................................................... 12 3.1 INSTRUCTIONS FOR THE CONCESSION PROPOSAL .................................. 12 I. PROPOSER INFORMATION ........................................................................... 12 II. THE PROPOSAL .......................................................................................... 14 III. FINANCIAL INFORMATION ......................................................................... 17 IV. CERTIFICATION AND AUTHORIZATION .................................................... 19 V. PRIVACY NOTICE ........................................................................................ 19 3.2 PROPOSAL EVALUATION CRITERIA .............................................................. 20 3.3 PROPOSAL EVALUATION SHEET .................................................................... 22 3.4 CONCESSION PROPOSER QUESTIONNAIRE, DPR 398 ............................... 24 i SAMPLE CONCESSION CONTRACT ......................................................................... 25 ii SECTION 1 - PROJECT SUMMARY 1.1 GOAL & OBJECTIVES Department Mission The California Department of Parks and Recreation’s mission is to provide for the health, inspiration, and education of the people of California by helping to preserve the state’s extraordinary biological diversity, protecting its most valued natural and cultural resources, and creating opportunities for high-quality outdoor recreation. Park Mission The mission of Folsom Lake State Recreation Area (SRA) is to preserve and make available to the people for their enjoyment and inspiration the outstanding recreational opportunities provided by the park, which includes Lakes Folsom and Natoma on the American River system. These opportunities include aquatic and upland recreational activities and facilities ranging from high-use areas in developed settings to low-use areas in primitive settings, and to provide for the protection, restoration and interpretation of natural and cultural resource values. These resource values include the oak woodlands and savanna, riparian woodlands, chaparral, vernal pool and other characteristic habitats of the foothills and plateaus surrounding these reservoirs and the rich number and diversity of pre-historic archaeological and historic gold mining and settlement sites and resources along the American River system. The reservoirs, river canyons and surrounding rolling foothills, bluffs and uplands all form an important open space and scenic resource for the region. Goal of this Request for Proposals (RFP) The goal of this RFP is to award a five (5) year concession contract with State’s option to extend for an additional five (5) years to an individual or business entity to develop, operate, and maintain a paddle craft classes and rentals concession at the Willow Creek area of Lake Natoma to enhance the park visitor recreational and educational experience at Folsom Lake SRA. Objectives of this RFP • Develop and operate high-quality paddle craft classes and rentals at the Willow Creek area of Lake Natoma in Folsom Lake SRA at reasonable prices; • Promote safe, enjoyable, and outstanding recreational experiences for a diverse group of park visitors; • Provide reasonable financial compensation to support the State, including the park operations and interpretive activities. 1.2 GENERAL INFORMATION Site Description Folsom Lake State Recreation Area is located at the base of the Sierra foothills. The lake and recreation area offers opportunities for hiking, biking, running, camping, picnicking, horseback riding, swimming, water-skiing and boating. Fishing offers trout, catfish, big and small mouth bass or perch. Visitors can also see the Folsom Powerhouse (once called "the greatest operative electrical plant on the American 1 continent"),