AQUORUMOFTHEADMINISTRATIONCOMMITTEE,BOARDOFPUBLICWORKS,PARKBOARD,AND/ORCOMMON COUNCILMAYATTENDTHISMEETING;(ALTHOUGHITISNOTEXPECTEDTHATANYOFFICIALACTIONOFANYOF THOSEBODIESWILLBETAKEN). CITYOFMENASHA PlanCommission CouncilChambers,3rdFloorCityHall-140MainStreet,Menasha May27,2008 3:30PM AGENDA Back Print 1. CALLTOORDER A. 2. ROLLCALL/EXCUSEDABSENCES A. 3. PUBLICCOMMENTSONANYMATTEROFCONCERNTOTHECITY Five(5)minutetimelimitforeachperson A. 4. DISCUSSION A. None 5. ACTIONITEMS A. PlanCommissionResolution-01-2008-RecommendingAdoptionoftheCityof MenashaYear2030ComprehensivePlan (previouslyreceivedinthe5/20/08Plan Attachments Commissionpacket) 6. ADJOURNMENT A. Menashaiscommittedtoitsdiversepopulation.OurNon-Englishspeakingpopulationorthosewithdisabilitiesareinvitedto contacttheCommunityDevelopmentDepartmentat967-3650atleast24-hoursinadvanceofthemeetingsospecial accommodationscanbemade. Plan Commission Resolution 01-2008 RECOMMENDATION OF THE PLAN COMMISSION TO ADOPT THE CITY OF MENASHA YEAR 2030 COMPREHENSIVE PLAN WHEREAS, pursuant to sections 62.23(2) and (3), Wisconsin Statutes, for cities, villages, and those towns exercising village powers under section 60.22(3), the City of Menasha is authorized to prepare and adopt a comprehensive plan consistent with the content and procedure requirements in sections 66.1001(1)(a), 66.1001(2), and 66.1001(4); and WHEREAS, the Plan Commission participated in the production of City of Menasha Year 2030 Comprehensive Plan in conjunction with a multi-jurisdictional planning effort to prepare the Calumet County Year 2025 Comprehensive Plan ; and WHEREAS, numerous forums for public participation have been provided including public informational meetings, open Plan Commission meetings, and a planning process web site. NOW, THEREFORE, BE IT RESOLVED, that the City of Menasha Plan Commission hereby recommends that the “Recommended Plan” of the City of Menasha Year 2030 Comprehensive Plan and plan adoption ordinance are filed with the governmental units specified under section 66.1001(4)(b)and (c), and are discussed at a public hearing required under section 66.1001(4)(d); and BE IT FURTHER RESOLVED, that the City of Menasha Plan Commission hereby recommends that, subject to the public hearing on the “Recommended Plan” and incorporation of plan revisions deemed necessary as a result of the public hearing or comments received from governmental units with which the plan was filed, the City Council adopt the City of Menasha Year 2030 Comprehensive Plan by ordinance in accordance with section 66.1001, Wisconsin Statutes. ADOPTED this __________ day of _______________, 2008. Motion for adoption moved by: _______________________ Motion for adoption seconded by: _______________________ Voting Aye: _____ Voting Nay: _____ ______________________________________ Mayor Donald Merkes ATTEST: ___________________________ Plan Commission Secretary Report City of Menasha Year 2030 Draft Comprehensive Plan May 2008 Memorandum DATE: May 12, 2008 TO: City of Menasha Plan Commission CC: Greg Keil, Jessica Beckendorf, Julie Heuvelman, John Williams FR: Christine Symchych RE: May 20 Plan Commission Meeting- Memo One Greetings! Please find attached the entire Comprehensive Plan! What an accomplishment- there is no way we could have gotten this far in the process without your significant input and I really thank you for all that you have done thus far. You have, at this point in time, seen the entire plan. There is nothing that is new information as far as intent of the plan goes but you will notice some changes as suggested by you at various meetings along the way. All changes as noted in the minutes have been made to the doucment. You will notice that there are still a few very minor parts in the plan that are highlighted for further revision. I need to verify final road data in section 3.3, review the figures of acres of features in sections 5.3-5.7, we need to update the list of types of people that attended the focus group relating to Chapters 5 and 8, there are still two small paragraphs of text missing in Section 5.18 (Program information about the Sustainability Board and the Historical Society), and I need to insert some additional language relating to transportation and utilities in Chapter 8. The photos need to be inserted and the Appendices need to be attached. You will notice that all sections needing work should be highlighted. This draws both your and my attention to the fact that there is still information that we are working on. The areas that are still incomplete do not affect the intent of the plan in any way and we are striving to have all sections complete by the time that the final PC packets go out on Friday. At that point you will receive another small document with these sections attached for review along with another memo that updates you on anything that is not yet complete. It is our intent to put forward a resolution for distribution of the Comprehensive Plan at the meeting next week. I hope that you will all take a very good look at the document in the next week as a whole and come to the meeting with ideas and suggestions that will enhance the document as desired. Our anticipated schedule continues to be: The information contained in this memorandum is considered privileged and confidential and is intended only for the use of recipients and Foth. 2737 South Ridge Road, Suite 600 ••• P.O. Box 12326 ••• Green Bay, WI 54307-2326 ••• (920) 497-2500 ••• Fax: (920) 497-8516 1 Memorandum May 20- Consideration of Resolution for Distribution I will be attending this meeting to address any additional concerns, questions, comments, etc... June- Distribution of the City of Menasha Year 2030 Comprehensive Plan as well as presentation to the Council (possible date for presentation June 16) July- Public hearing for the document July/August- Adopting of City of Menasha Year 2030 Comprehensive Plan by ordinance As always, I can be reached at 414-403-7729 (cell phone) or via e-mail at [email protected] . I look forward to hearing your comments regarding the plan. Thank-you, Christine Symchych, AICP Enclosures: City of Menasha Year 2030 Draft Comprehensive Plan The information contained in this memorandum is considered privileged and confidential and is intended only for the use of recipients and Foth. 2737 South Ridge Road, Suite 600 ••• P.O. Box 12326 ••• Green Bay, WI 54307-2326 ••• (920) 497-2500 ••• Fax: (920) 497-8516 2 Memorandum DATE: May 16, 2008 TO: City of Menasha Plan Commission CC: Greg Keil, Jessica Beckendorf, Julie Heuvelman, John Williams FR: Christine Symchych RE: May 20 Plan Commission Meeting- Memo Two Greetings! As stated in the previous memo, the staff and I were still working on finalizing some changes as requested by the PC when the document went to print. The following changes have been made and are attached in the accompanying additional materials: Section 3.3- update of road classification data Focus group information for Chapters 5 and 8 Revised section of Community Design (5.14) Final verification of acreages of natural features in Chapter 5 (not included in materials) Addition of language regarding alternative energy sources in Chapter 9 Appendix B We still need to insert two small paragraphs regarding the purpose of the Sustainability Board and the Historical Society (Chapter 5 programs section), a paragraph about Tranportation and Utilities in Chapter 8 and photos. That should all be taken care of in the next week or so. We are also working to ensure that the mapping is all up to date. We have created new maps per your requests for Service Sewer Areas and Boundary Agreements. We are working on some clarification issues on the Natural Features Map and also working to update the Future Land Use map pending changes as previously discussed at PC meetings. The maps will be distributed as part of this packet as well. I know that the plan, as presented, is intimidating due to its length. I would like to stress that nothing in this document is new to you. You have reviewed and accepted all chapters of the plan on the following dates: Chapter 1- November 20, December 18, 2007 and January 8, 2008 Chapter 2- January 8, 2008 Chapter 3- December 18, 2007 and January 8, 2008 Chapter 4- January 8, 2007 The information contained in this memorandum is considered privileged and confidential and is intended only for the use of recipients and Foth. 2737 South Ridge Road, Suite 600 ••• P.O. Box 12326 ••• Green Bay, WI 54307-2326 ••• (920) 497-2500 ••• Fax: (920) 497-8516 1 Memorandum Chapter 5- January 22 and February 19, 2008 Chapter 6- February 19, 2008 Chapter 7- March 18, 2008 Chapter 8- March 18, April 22, May 6 2008 Chapter 9- April 22, 2008 Typically, at this point in the process, a plan would be considered for distribution pending any changes or additions brought forward at the meeting. It is our hope that the Plan Commission will consider and adopt the resolution for distribution of the plan, pending any discussed changes, at the meeting on Tuesday. Our anticipated schedule continues to be: May 20- Consideration of Resolution for Distribution I will be attending this meeting to address any additional concerns, questions, comments, etc... June- Distribution of the City of Menasha Year 2030 Comprehensive Plan as well as presentation to the Council (possible date for presentation June 16) July- Public hearing for the document July/August- Adopting of City of Menasha Year 2030 Comprehensive Plan by ordinance As always, I can be reached at 414-403-7729 (cell phone) or via e-mail