1 | P a g e NORTH BERWICK HARBOUR TRUST ASSOCIATION Registered Charity No SC045318 Chairperson: Jane McMinn Secretary: Bill Roberts Treasurer: Sandy Knox (Port Marine Safety Code) Safety Management System MANUAL Edition 6 February 2018 This Safety Management System Manual was prepared for North Berwick Harbour Trust Association. It borrows heavily from advice and examples from various pub- lished sources. The contribution of these sources, named in the document or not, is gratefully acknowledged. The Duty Holder: North Berwick Harbour Trust Association Registered Charity No SC045318 Harbour Master’s Office The Harbour North Berwick EH39 4JL Tel: 01620 893333 NBHTA SMS Edition 6 February 2018 2 | P a g e RECORD OF CHANGES Ref Item Date Initial 1 Draft Edition 1 June 2016 DW 2 Update of Nov 2016 WPR Treasurer 3 Reviewed and August 2017 DW updated incorporating suggestions by Designated Person 4 Reviewed and October 2017 DW updated incorporating suggestions by Designated Person 5 Reviewed and November DW updated 2017 following informal audit by Designated Person 6 Reviewed and February DW updated 2018 following formal audit by Designated Person on 2.2.18. NBHTA SMS Edition 6 February 2018 3 | P a g e Contents Statement of Compliance …………………………………………………………… 5 Safety Management System overview ........................................................................... 5 1. Safety policy ................................................................................................................................... 6 1.1 Procedures to implement the policy ................................................................................. 6 1.2 Compliance checklist ............................................................................................................ 7 1.3 Accident and incident reports ............................................................................................. 9 1.4 Organisation and personnel roles ...................................................................................... 9 1.5 Standards and levels of qualifications for employees and contractors ................... 9 1.6 Performance measuring methods ...................................................................................... 9 1.7 Plans and assessments against the harbour’s performance ....................................... 9 1.8 Emergency procedures ......................................................................................................... 9 1.9 Lessons learned .................................................................................................................... 10 1.10 Navigation aids................................................................................................................... 10 1.11 Provision of moorings ................................................................................................... 10 1.12 Deficiencies in visiting vessels .................................................................................. 10 1.13 Updating of the Safety Management System ......................................................... 10 2. Designated person .................................................................................................... 11 2.1 Appointment .................................................................................................................... 11 2.2 Independent assurance .................................................................................................. 11 2.3 Access to the Trust’s Board of Directors ................................................................. 11 3. Duty Holders ............................................................................................................ 11 3.1 Appointment .................................................................................................................... 11 3.2 Publication ........................................................................................................................ 11 3.3 Liability ............................................................................................................................. 12 3.4 Scope .................................................................................................................................. 12 3.5 Lines of communication ............................................................................................... 12 4. Legal powers and duties ........................................................................................... 12 4.1 General Directions ......................................................................................................... 12 4.2 Byelaws ............................................................................................................................. 12 4.3 Navigational Safety ....................................................................................................... 12 4.4 Scope .................................................................................................................................. 13 5 Consultation .............................................................................................................. 13 5.1 Consultation with employees ...................................................................................... 13 NBHTA SMS Edition 6 February 2018 4 | P a g e 5.2 Consultation with harbour users ................................................................................ 13 5.3 Consultation with suppliers ......................................................................................... 13 5.4 Channels of communications ...................................................................................... 13 6 Risk assessments ....................................................................................................... 14 6.1 Marine risks ..................................................................................................................... 14 6.2 Other harbour risks ........................................................................................................ 14 7 Training ..................................................................................................................... 14 7.1 Scope of training............................................................................................................. 14 7.2 Contents of training ....................................................................................................... 14 HEALTH AND SAFETY - GENERAL POLICY STATEMENT ......... Appendix A 15 ACCIDENTS AND INCIDENTS POLICY ......................................... Appendix B 19 EMERGENCY RESPONSE POLICY ................................................. Appendix C 23 EMERGENCY RESPONSE PLAN......................................................Appendix D...23 NAVIGATIONAL SAFETY MANAGEMENT SYSTEM ................... Appendix E 34 NORTH BERWICK HARBOUR RISK ASSESSMENT PROCESS...Appendix F 35 NBHTA SMS Edition 6 February 2018 5 | P a g e Statement of Compliance with the Port Marine Safety Code North Berwick Harbour Trust Association (NBHTA) believe that they comply with the standards laid down in the Port Marine Safety Code in that they have: (list not ex- haustive) a) Consulted with harbour users and identified the main risks associated with the operation of the Harbour. Ranked and prioritised the risks and ensured that ap- propriate risk control measures are recorded and in place. b) Committed to identify and evaluate options for reducing risks where and when the existing risk control measures do not appear to be adequate. This is an on- going process with a view to introducing any further appropriate measures as soon as practicable. c) Introduced a safety management system, which includes policies for emergen- cy plans, conservancy, environment, management of navigation, the needs of pilotage and marine services to ensure that risks continue to be identified and reviewed and re-appraised in the light of operating experience d) Made plans for audit by an independent designated person to confirm by re- port that the Authority complies with the requirements of the Code. e) Undertaken a review of legislation and existing bye-laws with a view to amending and updating where necessary. f) Published a Harbour Safety Policy. Safety Management System overview The safety management system consists of the following elements: a) Planning b) Implementation and operation c) Checking and Corrective Action d) Management Review Internal audits, management reviews and corrective and preventive action will ensure that the system remains effective. By effective, we mean continual improvement in marine safety performance and compliance with regulatory requirements. In operational terms this Safety Management System Manual may be used as an executive summary of the policies, standards and procedures, with separate working documents available for deeper level detail if required. NBHTA SMS Edition 6 February 2018 6 | P a g e 1. Safety policy NBHTA has a Safety policy which can be found in Appendix A. 1.1 Procedures to implement the policy NBHTA will: 1. undertake regular risk assessments of its activities and commits to implementing risk control and management measures as appropriate. These may include development of safe systems of work and where necessary written procedures, for specific high-risk activities. Review FORMAL risk assessments regularly. The formal risk assessments of marine operations