OFFICE OF THE PRINCIPAL CHIEF OPERATIONS MANAGER METRO RAILWAY METRO RAIL BHAVAN (7th FLOOR) 33/1 J L NEHRU ROAD, KOLKATA – 700 071 Open Tender No. Metro/T-Comml./AD-CP/TKT/IN/2018 TENDER NOTICE 1.0 Name & Scope of the work : Display of advertisement on the body ( through vinyl stickers) of Card Balance Checking Terminals (CBCTs) and digital display of advertisements on the monitor of Card Balance Checking Terminals (CBCTs) at specific locations inside Noapara, Dum Dum, Belgachia, Shyambazar, Shovabazar-Sutanuti, Girish Park, Mahatma Gandhi Road, Central, Chandni Chawk, Esplanade, Park Street, Maidan, Rabindra Sadan, Netaji Bhawan, Jatin Das Park, Kalighat, Rabindra Sarabar, Mahanayak Uttam Kumar, Netaji, Master Da Surya Sen, Gitanjali, Kavi Nazrul, Sahid Khudiram & Kavi Subash Metro Railway stations. 2.0 Location : At Metro Railway Premises within Metropolitan limits in Kolkata. At Annexure-I, Annexure-II & Annexure- III. 3.0 Period of License : 10(Ten)years. 4.0 (i) Estimated Value : At Annexure – IV. (For the 1st year) (ii) Earnest Money : 1,45,800.00 (Rupees One Lakh Forty Five Thousand Eight Hundred) only. (iii) Validity of the offer : 90 days from the date of opening. Tenders if received with less than 90 days validity time are liable to be rejected. (iv) Cost of tender document : 5900 /- (Rupees Five Thousand Nine Hundred) only. 5.0 Principal Chief Operations Manager, Metro Railway, Kolkata for and on behalf of the President of India invites sealed tenders from bonafide agencies/firm/companies having adequate experience, capacity and reputation for the above work. Agencies/parties/firms blacklisted by Railway Administration, other offices/establishments of Central government, State Government/Civic bodies or parties/firms/agencies against whom any complaints/suits have been raised by Metro Railway, Kolkata need not require applying. 6.0 (i) The tender should be accompanied by Earnest Money on the basis of Clause 4.0(i) above, without which the tender shall be summarily rejected. (ii) CONSORTIUM AGREEMENTS, JOINT VENTURES AND MOUs WILLNOT BE CONSIDERED FOR ELIGIBILITY. (iii) The participating agency should have minimum experience of two (2) years in the field of commercial advertising which may even be outside the Railways [Submission of self attested relevant papers regarding experience of the agency/firm/company is mandatory] . (iv) Annual turnover of the participating agency should be @50% of the first year’s estimated value [Submission of self attested relevant papers of the financial capability of the agency/firm/company in the form of audited Balance Sheet, Profit & Loss Account etc. for the last three (3) years are mandatory]. (v) The bidder shall have to quote for all 39 (Thirty nine) nos. of Card Balance Checking Terminals (CBCTs) (as cited at Annexure –III) lying at 24 (i.e from Noapara to Kavi Subash) Metro Railway stations. No piecemeal offers shall be accepted. (vi) Financial evaluation shall be done as per quoted estimated value/rate per annum for displaying advertisement on the body (through vinyl sticker) of Card Balance Checking Terminals (CBCTs) and digital display of advertisements on the monitor of Card Balance Checking Terminals (CBCTs) at specific locations, (as cited at Annexure I, Annexure II & Annexure III); inside Noapara, Dum Dum Belgachia, Shyambazar, Shovabazar- Sutanuti, Girish Park, Mahatma Gandhi Road, Central, Chandni Chawk, Esplanade, Park Street, Maidan, Rabindra Sadan, Netaji Bhawan, Jatin Das Park, Kalighat, Rabindra Sarabar, Mahanayak Uttam Kumar, Netaji, Masterda Surya Sen, Gitanjali, Kavi Nazrul, Sahid Khudiram & Kavi Subash Metro Railway stations. No piecemeal offers shall be accepted. (vi) The bidder should satisfy himself with the site conditions and the scope of work before participating in the tender. (vii) Every tenderer is required to sign in every page of the tender, the draft agreement paper (Annexure - X) and Annexure to the tender form as token of acceptance of the terms & conditions and has to be submitted along with their offer. (viii) In addition to the above, since awarding of contracts i.e. output service of Railways to the successful tenderer will attract GST charges at an applicable rate, it shall be obligatory for all tenderers to furnish GSTIN numbers representing the States in which they are registered for GST, Address of Registered office, Place of Business in State etc. as per details at Annexure-IX along with offer. (ix) Bidders are advised to ensure that their bids are complete in all respect and conform to Metro Railways terms & conditions and scope of work. Bids not complying with Metro Railway’s requirement may be rejected without seeking any clarification at the sole discretion of Metro Railway. (x) Offer(s) of the bidder(s) failing to abide stipulations under Clause 5.0 above, will be rejected at the sole discretion of Metro Railway. 7.0 The above amount of earnest money should be furnished in any of the following manners as stated under Para 4.0(ii) above: (i) In cash to be deposited with FA&CAO(Cash & Pay),Metro Rail Bhavan, Metro Railway, 33/1, JL Nehru Road, 1st Floor, Kolkata-71, creditable to Head of Allocation: 00844533; the original money receipt to be enclosed with the tender documents. (ii) Banker’s Cheque/Demand Draft of the State Bank of India or any other Nationalized Banks or any Scheduled Commercial Banks designated by RBI. 8.0 The Banker’s Cheque/Demand Draft referred to in Para 7.0(ii) above, should be made in favour of the ‘FA & CAO, Metro Railway, Kolkata’ and should be payable at Kolkata. 8.1 Cheque, even if guaranteed by a Bank, Govt. Securities, Postal Orders will not be accepted towards deposit of Earnest Money. 8.2 Bank Guarantee(s) will not be accepted as a mode of depositing Earnest Money. 8.3 Earnest Money submitted in connection with participation in earlier tender(s) shall not be adjusted towards the present tender and request, if any, shall not be entertained. 9.0 The tender documents may be obtained in person from the Office of the Principal Chief Operations Manager, Metro Rail Bhavan, 7th floor, 33/1 JL Nehru Road, Kolkata-71 from 30/08/2018 to 28/09/2018, between 11:00 hours to 13:00 hrs. during the working days, on production of receipt of payment of 5,900.00 (Rupees Five Thousand Nine Hundred) only, payable in cash (not refundable) to the Divisional Cashier, Metro Railway, Kolkata (1st floor, Metro Rail Bhavan, 33/1 JL Nehru Road, Kolkata – 71) creditable to Head of Allocation : 93652000, being the cost of tender documents. 9.1 Alternatively, the tender document may be downloaded from the Metro Railway’s and /or Railway Board’s website- www.mtp.indianrailways.gov.in and/or www.indianrailways.gov.in respectively. The cost of tender document 5,900.00 (Rupees Five Thousand Nine Hundred) only so downloaded have to be deposited in the form of Banker’s Cheque/Demand Draft favouring ‘FA & CAO, Metro Railway, Kolkata’ during the time of submission of tender paper, without which the tender shall be summarily rejected. 9.2 Metro Railway Administration shall not be responsible for any delay/difficulties/inaccessibility of the downloading facility for any reason whatsoever. In case of any discrepancy between the tender documents downloaded from website and the master copies available in this office, the latter shall prevail and will be binding to the tenderer(s). No claim on this account shall be entertained. 9.3 If the date of tender opening by any chance happens to be holiday/bandh/strike/natural calamity, the tender shall be opened on the next working day at the stipulated time. 9.4 Tender document is not transferable and the cost of tender documents is not refundable. 9.5 It is hereby brought to the notice of all prospective Tenderer(s) that if any purported changes/addition/deletion/alterations are found to be made by them in the Tender paper and the same is subsequently detected/noticed at any stage even after award of the Tender, the Tenderer/Licensee would face all the consequences as may be decided by the Metro Railway administration and may include termination of contract in addition to legal action. 9.6 The rates should be quoted both in words and figures and in case of any dispute or difference in quoted rates, the rates quoted in words shall be considered. 9.7 By submission of the tender it shall be deemed that the contractor has examined and understood the work and satisfied himself regarding the site conditions and all other factor which has bearing on the rates and successful execution of work. 9.8 The tender completed in all respects area to be submitted in a sealed envelope subscribing the name of work and should be deposited in the tender box allotted for this purpose in the Office of the Principal Chief Operations Manager, Metro Railway, Metro Rail Bhavan, 7th floor, 33/1, JL Nehru Road, Kolkata by 15.30 hours of 28/09/2018. Tenders duly sealed and submitted as above, may also be sent through Registered Post so as to reach the Office of the Principal Chief Operations Manager, Metro Railway, Metro Rail Bhavan, 33/1, JL Nehru Rd., Kolkata – 700 071 not later than 15.30 hours of 28/09/2018. The tender box shall be sealed at 15.30 hours on 28/09/2018 and will be opened at 16.00 hours on the same day in presence of such tenderers who may be present at that time to witness the tender. Any delayed/late tenders received after 15.30 hours of 28/09/2018 are liable to be summarily rejected at sole discretion of the Metro Railway administration. 9.9 Metro Railway reserves its right to either cancel or reject any or all of the tenders without assigning any reasons thereof.