**PUBLIC COPY** ORDINARY MEETING WEDNESDAY 17 JULY 2019 PO BOX 156 MUDGEE NSW 2850 86 Market Street MUDGEE 109 Herbert Street GULGONG 77 Louee Street RYLSTONE Ph: 1300 765 002 or (02) 6378 2850 Fax: (02) 6378 2815 Email: [email protected] 10 July 2019 Dear Councillor MEETING NOTICE Ordinary Meeting 17 JULY 2019 Public Forum at 5:30PM Council Meeting commencing at conclusion of Open day Notice is hereby given that the above meeting of Mid-Western Regional Council will be held in the Council Chambers, 86 Market Street, Mudgee at the time and date indicated above to deal with the business as listed on the Meeting Agenda. Members of the public may speak at the Public Forum which is held at 5:30PM immediately predeeding the Council Meeting. Speakers are given five minutes to address items that are included in the agenda. If you wish to register to speak at the Public Forum please contact the General Manager’s Office on 1300 765 002 or 02 6378 2850 by 4.00 pm on the day before the meeting for approval. Yours faithfully BRAD CAM GENERAL MANAGER MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING - 17 JULY 2019 5 AGENDA Item 1: Apologies......................................................................................... 7 Item 2: Disclosure of Interest ....................................................................... 7 Item 3: Confirmation of Minutes ................................................................... 7 3.1 Minutes of Ordinary Meeting held on 19 June 2019 ........................................ 7 Item 4: Matters in Progress ......................................................................... 8 Item 5: Mayoral Minute .............................................................................. 11 5.1 Mayoral Minute: Extraordinary Meetings in July and August ......................... 11 5.2 Mayoral Minute:Warbirds Association ........................................................... 21 Item 6: Notices of Motion or Rescission..................................................... 23 6.1 Regional Roads to State Roads in the Mid-Western Region ......................... 23 6.2 Solar Farm Planning ..................................................................................... 24 6.3 'Let's Light Up Football' ................................................................................. 25 6.4 Water Saving and Distribution ....................................................................... 26 Item 7: Office of the General Manager ...................................................... 30 7.1 2019 Christmas Close Down ......................................................................... 30 Item 8: Development ................................................................................. 32 8.1 MA022/2019 - Modification Application to DA0152/2015 (Bombira Estate) - 220 Ulan Road, Bombira ................................................................. 32 8.2 MA0049/2019 Modification to 45 Lot Subdivision 17-29 Fairydale Lane MUDGEE ...................................................................................................... 67 8.3 Temporary Suspension of Alcohol Free Zone Market Street Mudgee for Flavours of Mudgee 2019 .............................................................................. 85 8.4 Monthly Development Applications Processing and Determined ................... 90 Item 9: Finance ......................................................................................... 98 9.1 Monthly Statement of Investment and Bank Balances as at 30 June 2019 .............................................................................................................. 98 9.2 Community Grants Program ........................................................................ 104 MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING - 17 JULY 2019 6 Item 10: Operations ................................................................................... 112 10.1 RFT 2018/27 Wet & Dry Plant Hire Tender ................................................. 112 10.2 Draft Pressure Sewer System Policy and Fees for Backlog Sewerage Schemes ..................................................................................................... 116 Item 11: Community .................................................................................. 124 11.1 Memorandum of Understanding with Mudgee Fine Foods Inc. .................... 124 11.2 RFT2019/23 Design and Construct Glen Willow Junior Rugby League Amenities Building ....................................................................................... 128 11.3 2019/20 Insurance Placement ..................................................................... 131 11.4 Lions Park Mudgee ..................................................................................... 133 11.5 Indoor Pool Feasibility Study ....................................................................... 139 Item 12: Reports from Committees ............................................................ 143 12.1 Cultural Development Committee ................................................................ 143 12.2 Mid-Western Regional Youth Council .......................................................... 147 12.3 Mid-Western Regional Council Access Committee ...................................... 165 12.4 Red Hill Committee Meeting 1 May 2019 .................................................... 178 12.5 Rylstone and Kandos Sports Council Meeting 5 March 2019 ...................... 192 Item 13: Urgent Business Without Notice .................................................. 196 Item 14: Confidential Session .................................................................... 198 14.1 General Manager's Performance Agreement 2019-2020 ............................ 202 14.2 Update on LEC Proceedings No.19/152087 - White Rock Road, Pinnacle Swamp ......................................................................................... 211 Item 15: Urgent Confidential Business Without Notice .............................. 227 Item 16: Open Council ............................................................................... 227 Item 17: Closure ........................................................................................ 227 MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING - 17 JULY 2019 7 Item 1: Apologies Item 2: Disclosure of Interest In accordance with Section 451 of the Local Government Act 1993, Councillors should declare an interest in any item on this Agenda. If an interest is declared, Councillors should leave the Chambers prior to the commencement of discussion of the item. Item 3: Confirmation of Minutes 3.1 Minutes of Ordinary Meeting held on 19 June 2019 Council Decision: That the Minutes of the Ordinary Meeting held on 19 June 2019 be taken as read and confirmed. The Minutes of the Ordinary Meeting are separately attached. MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING - 17 JULY 2019 8 Item 4: Matters in Progress RESOLUTION SUBJECT RESOLUTION ACTION NO. & DATE Solar Energy Res. 127/17 That Council: To be reported to Options Ordinary Council at a future Meeting 2. endorse the strategy of installing meeting. 17/05/17 solar panels on appropriate Council buildings to reduce ongoing electricity costs and deliver this strategy for at least one further Council building during the 2017/18 financial year. Update on LEC Res. 390/17 That Council staff review the current To be reported to Matter Ordinary road standards for subdivisions and Council at a future MA0030/2017 Meeting that a report be brought back to meeting. 13/12/17 Council for considerations. RFT 2017/21 Res. 66/18 That Council: To be reported to Glen Willow Ordinary Council at a future Footbridge - Meeting 1. investigate a more economical meeting. Provision of 21/03/18 outcome and bring back a report Handrail when the cost of works are Trusses and known. Piers Glen Willow Res.16/19 That Council: To be reported at a Stage 2 - Ordinary 6. note that should Council be future Council Acceptance of Meeting unsuccessful under the Regional Meeting. Grant Funding 20/02/2019 Growth – Environment and Tourism Fund a further report will be brought back to Council identifying alternate funding sources, and amending the 2017/21 Delivery Program and 2019/20 Operational Plan. Representation Res 55/19 That Council: To be reported at a by Kandos Ordinary future Council Rylstone Men's Meeting 2. decline to purchase, at market Meeting Shed for 20/03/2019 value, the former Gang Shed Council to premises at Kandos as described Acquire the in the plan appended as Former Gang Attachment 2 and instead seek Shed Premises opportunities and representations at Kandos to acquire the premises at no or little cost to the community; and 3. receive a further report detailing the results of the submissions and representations in due course. MA0022/2019 - Res 122/19 That Council: Please refer to Section 4.55 Ordinary report 8.1 of this Modification to Meeting 2. request the General Manager to Agenda DA0152/2015 18/05/2019 go back to the developer and (Bombira renegotiate the green space; and Estate) - 220 3. consider a further report following MID-WESTERN REGIONAL COUNCIL ORDINARY MEETING - 17 JULY 2019 9 RESOLUTION SUBJECT RESOLUTION ACTION NO. & DATE Ulan Road, the outcome of green space Bombira negotiations with the developer. LGNSW Res 117/19 That Council: To be reported at a Membership Ordinary future Council Renewal Meeting 1. receive the report by the Director Meeting 2019/20 18/05/2019 Community on the LGNSW Membership