Adopted Report of the Special Budget & Finance Committee Meeting held on Monday 20 May 2019 at 9am City of Gold Coast Council Chambers 135 Bundall Road Surfers Paradise 773rd Council Meeting 14 May 2019 2 Special Budget & Finance Committee Meeting 20 May 2019 Adopted Report Index Adopted Report Special Budget & Finance Committee Meeting Monday 20 May 2019 Item Direct. File Page Subject 1 OCOO FN334/375/21(P1) 5 Leave of Absence / Apologies Closed Session 2 External Presentations (2019-20 Budget) 9.00am Surfers Paradise Alliance Note: Consideration of the report relating to Surfers Paradise Management and Promotion Special Rate to be dealt with at Item 4. 10.00am Broadbeach Alliance Note: Consideration of the report relating to Broadbeach Management and Promotion Special Rate to be dealt with at Item 5. 3 EPE PD330/398/-(P21) 70 Study Gold Coast Funding 2019-20 4 OCEO FN334/375/21(P1) 121 2019-20 Surfers Paradise Management and Promotion Special Rate 5 OCEO FN334/375/21(P1) 124 2019-20 Broadbeach Management and Promotion Special Rate 6 OCEO FN251/275/01/07(P1) 127 2019-20 Community Grants Program Allocations (Inc Naidoc Week) Open Session 7 OCOO FN334/375/21(P1) 160 Revenue Policy 2019-20 KEY: OCEO - Office of the Chief Executive Officer OCOO Office of the Chief Operating Officer EPE - Economy, Planning and Environment OS - Organisational Services LC - Lifestyle and Community TI - Transport and Infrastructure WW - Water and Waste 773rd Council Meeting 14 May 2019 3 Special Budget & Finance Committee Meeting 20 May 2019 Adopted Report Please note that the Special Budget & Finance Committee recommendations are reflected in the 2019-20 budget which was adopted by Council with part of the resolution set out below. ADOPTED BY SPECIAL COUNCIL 13 JUNE 2019 RESOLUTION G19.0613.032 moved Cr Tate seconded Cr Gates 1 Pursuant to section 205 of the Local Government Regulation 2012, the statement of the financial operations and financial position of the Council in respect of the previous financial year (“the Statement of Estimated Financial Position”) (Attachment 1) be received and its contents noted. 2 Pursuant to section 107A of the Local Government Act 2009 and sections 169 and 170 of the Local Government Regulation 2012, Council’s Budget for the 2019-20 financial year, incorporating: a The Statement of Financial Position – Budget and Long-Term Forecast 2019-20 to 2028-29 (Attachment 2); b The Statement of Cash Flow – Budget and Long-Term Forecast 2019-20 to 2028-29 (Attachment 3); c The Statement of Income and Expenditure – Budget and Long-Term Forecast 2019-20 to 2028-29 (Attachment 4); d The Statement of Changes in Equity – Budget and Long-Term Forecast 2019-20 to 2028-29 (Attachment 5); e The Statement of Income and Expenditure by Significant Business Activities for 2019-20 to 2021-22 (Attachment 6); f The Revenue Statement 2019-20 (Attachment 7); g The Revenue Policy 2019-20 (adopted by Council resolution on 28 May 2019) (Attachment 8); h The Relevant Measures of Financial Sustainability (Attachment 9); i The total value of changes, expressed as a percentage, in the rates and utility charges levied for the financial year compared with the rates and utility charges levied in the previous budget (Attachment 10), as tabled, be adopted. 3 That Council notes the attached document titled Annual Plan 2019-20, and adopts the following items contained within the Annual Plan 2019-20: a City Operational Plan 2019-20 (in accordance with section 174 (1) & (2) of the Local Government Regulation 2012) b Debt Policy 2019-20 (in accordance with section 192 of the Local Government Regulation 2012) c Gold Coast Water Annual Performance Plan 2019-20 (in accordance with section 175 (1)(c) & (2) & (3) of the Local Government Regulation 2012) d Gold Coast Waste Management Services Annual Performance Plan 2019-20 (in accordance with section 175 (1)(c) & (2) & (3) of the Local Government Regulation 2012) e That the code of competitive conduct should be applied to the following activities: 773rd Council Meeting 14 May 2019 4 Special Budget & Finance Committee Meeting 20 May 2019 Adopted Report ITEM 4 (Continued) ADOPTION OF 2019-20 BUDGET FN334/375/21(P1) i. Waste Management Services ii. Tourist Parks iii. Water & Sewerage Services iv. Building Certification Group f That the code of competitive conduct not be applied to the following activities due to a low level of competition for these activities: i. Community Facilities ii. Swimming Pools iii. Cemeteries iv. Off-street Car Parking 4 That Council adopt the following: a The Total Asset Management Plan 2019-20 to 2028-29 (Attachment 11). b The attached document titled Four Year Capital Works Program 2019-20 to 2022-23 noting that projects listed in 2019-20 are funded as part of the 2019-20 Budget, whereas, projects listed in years 2020-21 to 2022-23 represent a notional capital works program and may be subject to change depending on available funding and priorities. 5 a Pursuant to Local Government Act 2009 section 97 Council resolves to adopt as its Cost-recovery Fees and its commercial charges for 2019-20 the sums specified in the instrument, entitled Register of Fees and Charges 2019-20. b Pursuant to Local Government Act 2009 section 257, Council delegates to the Chief Executive Officer, with no restriction upon the Chief Executive Officer’s power to sub-delegate under section 259, the power to make and vary commercial charges pursuant to Local Government Act 2009 section 262(3)(c). 6 That Council endorse the continuation of uncompleted capital works carried forward from 2018-19 and that such works be facilitated within the initial 2019-20 Budget estimates pending the finalisation of accounts for 2018-19. A division was called. For 15 Cr Tozer, Cr Owen-Jones, Cr PJ Young, Cr Caldwell, Cr Vorster, Cr Crichlow, Cr Baildon, Cr O'Neill, Cr La Castra, Cr Boulton, Cr Gates, Cr PC Young, Cr Taylor, Cr McDonald, Cr Tate Against 0 Abstained 0 Absent 0 Did Not Vote 0 CARRIED UNANIMOUSLY 773rd Council Meeting 14 May 2019 5 Special Budget & Finance Committee Meeting 20 May 2019 Adopted Report ATTENDANCE Cr D Gates (Chairperson) Cr W M A Owen-Jones Cr C M Caldwell Cr K L Boulton Cr P J Young Cr G J Baildon AM Cr R La Castra Cr G M Tozer Cr P A Taylor Cr H H C Vorster Cr P C Young Cr D I McDonald Cr G M O’Neill Mr D Dickson Chief Executive Officer Mr A J McCabe Chief Operating Officer Mr A Twine Director Transport and Infrastructure Ms A Ewens Director Lifestyle and Community Mr P Heaton Director Water and Waste Mr G Potter Director Organisational Services Ms A Swain Director Economy Planning and Environment Mr J Blair Manager Corporate Finance 1. APOLOGY / LEAVE OF ABSENCE PROCEDURAL MOTION moved Cr Gates seconded Cr PJ Young That the apology of Cr Crichlow be noted. CARRIED PRESENTATIONS External Presentations (2019-20 Budget) 9.05am Surfers Paradise Alliance Mike Winlaw (Chief Executive Officer) Laura Younger (Chair) 9.41am Broadbeach Alliance Darryl Kelly (Chairperson) Jan McCormick (Chief Executive Officer) 773rd Council Meeting 14 May 2019 6 Special Budget & Finance Committee Meeting 20 May 2019 Adopted Report ITEM 2 OFFICE OF THE CHIEF EXECUTIVE OFFICER EXTERNAL PRESENTATIONS (2019-20 BUDGET) FN334/375/21(P1) Presentations were made in open session by the following entities:- • Surfers Paradise Alliance • Broadbeach Alliance Consideration of the report relating to Surfers Paradise Alliance and Broadbeach Alliance to be dealt with at Items 4 and 5 of the Special Budget & Finance Committee Agenda 20 May 2019. Attachment Page 7 Budget Submission 2019 - 2020 Laura Younger BA. MBA. GAICD Chair Mike Winlaw B Bus. MBA CEO On behalf of the Surfers Paradise Alliance Board 0 Attachment Page 8 CONTENTS Executive Summary ................................................................................................... 2 Budget Detail ............................................................................................................ 7 Appendix 1 - 2019/20 SPAL Budget: ............................. Error! Bookmark not defined. Appendix 2- Supplementary Request - Funding for Surfers Paradise LIVE . Error! Bookmark not defined. 1 Attachment Page 9 EXECUTIVE SUMMARY The Surfers Paradise Alliance Board has approved the 2019/20 budget for submission to the City of Gold Coast. During the current financial year, the Surfers Paradise Alliance team are on track to deliver a significant and successful event program, which included: 10 days VIVA Surfers Paradise, 7 days Surfers Paradise Kids Week, 3 days Surfers Paradise Fest-Evil, 12 days Christmas in Surfers Paradise 1 day Carols on the Beach, 6 days New Year’s Carnival 1 day Magic Millions Barrier Draw 2 days Ocean 6 Series 17 days Sand Safari Arts Festival 2 days Festival of Film, Music and Dance 4 days Surfers Paradise LIVE and the Gold Coast Music Awards 2 days SeaFire 20 days of Cavill Mall Community activation and 168 days of Beachfront Markets. 255 days of event activation, all aligned to our trader endorsed event strategy and reflecting visitor demands for Art, Music and Entertainment experiences during their stay on the Gold Coast. To enable Surfers Paradise Alliance to continue to deliver sustained high levels of event activation with subsequent delivery of significant economic benefit to the Surfers Paradise Precinct the SPAL Board seeks approval of the 2019/20 budget submission and specifically: a 2.5% increase to the Special Area Levy received from City of Gold Coast and Consideration by Council for the approval of an additional $150K