BOARD OF DIRECTORS 2015 ADRIENNE TISSIER, CHAIR PERRY WOODWARD, VICE CHAIR JOSÉ CISNEROS MALIA COHEN JEFF GEE ROSE GUILBAULT ASH KALRA TOM NOLAN KEN YEAGER AGENDA JIM HARTNETT EXECUTIVE DIRECTOR PENINSULA CORRIDOR JOINT POWERS BOARD Bacciocco Auditorium, 2nd Floor 1250 San Carlos Avenue, San Carlos CA 94070 October 1, 2015 – Thursday 10:00 a.m. 1. Pledge of Allegiance 2. Call to Order/Roll Call 3. Public Comment Public comment by each individual speaker shall be limited to two minutes 4. Consent Calendar MOTION Members of the public or Board may request that an item under the Consent Calendar be considered separately a) Approval of Minutes of September 3, 2015 b) Acceptance of Statement of Revenues and Expenses for August 2015 5. Chairperson’s Report INFORMATIONAL 6. Report of the Citizens Advisory Committee INFORMATIONAL 7. Report of the Executive Director a) Caltrain Modernization Update INFORMATIONAL 8. Key Caltrain Performance Statistics August 2015 INFORMATIONAL 9. Authorize Execution of a Scoping and Design Services Agreement RESOLUTION in an Amount Not to Exceed $900,000 with Pacific Gas and Electric for the Peninsula Corridor Electrification Project 10. Authorize Adoption of the Fiscal Year 2015-2024 Caltrain Short RESOLUTION Range Transit Plan 11. Authorize the Submission of the Caltrain Regional Transportation RESOLUTION Plan Project List to the Metropolitan Transportation Commission 12. Authorize Amendment to Increase the Fiscal Year 2016 Caltrain RESOLUTION Capital Budget in the Amount of $1,095,944 Million for the Santa Clara Valley Transportation Authority Double Track Project 13. Authorize Increase to Executive Director’s Contract Authority in RESOLUTION the Aggregate Amount Not to Exceed $3,150,000 for On-Call Railroad Business and Operations Support Services Contracts Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. Page 1 of 3 Peninsula Corridor Joint Powers Board October 1, 2015 Agenda 14. Authorize Entering into a Cooperative Agreement with the City of RESOLUTION South San Francisco to Receive $5.9 Million for the South San Francisco Caltrain Station Project 15. Legislative Update INFORMATIONAL 16. Correspondence 17. Board Member Requests 18. Date/Time of Next Regular Meeting: Thursday, November 5, 2015, 10 a.m. at San Mateo County Transit District Administrative Building, Bacciocco Auditorium, 2nd Floor, 1250 San Carlos Avenue, San Carlos, CA 94070 19. General Counsel Report a) Closed Session: Conference with Legal Counsel – Existing Litigation Pursuant to Government Code Section 54956.9(d)(1): PCAM, LLC v. San Mateo County Transit District, Peninsula Traffic Congestion Relief Alliance, and Peninsula Corridor Joint Powers Board, Case No. CIV533496 b) Closed Session: Conference with Legal Counsel – Existing Litigation Pursuant to Government Code Section 54956.9(d)(1): Town of Atherton, et al vs. Peninsula Corridor Joint Powers Board. Case No. CIV532457 20. Adjourn Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. Page 2 of 3 INFORMATION FOR THE PUBLIC All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. If you have questions on the agenda, please contact the JPB Secretary at 650.508.6242. Agendas are available on the Caltrain website at www.caltrain.com. Location, Date and Time of Regular Meetings Regular meetings are held at the The San Mateo County Transit District Administrative Building located at 1250 San Carlos Avenue, San Carlos, one block west of the San Carlos Caltrain Station on El Camino Real, accessible by SamTrans bus Routes ECR, FLX, 260, 295 and 398. Additional transit information can be obtained by calling 1.800.660.4287 or 511. The JPB meets regularly on the first Thursday of the month at 10 a.m. The JPB Citizens Advisory Committee meets regularly on the third Wednesday of the month at 5:40 p.m. at the same location. Date, time and place may change as necessary. Public Comment If you wish to address the Board, please fill out a speaker’s card located on the agenda table and hand it to the JPB Secretary. If you have anything that you wish distributed to the Board and included for the official record, please hand it to the JPB Secretary, who will distribute the information to the Board members and staff. Members of the public may address the Board on non-agendized items under the Public Comment item on the agenda. Public testimony by each individual speaker shall be limited to two minutes and items raised that require a response will be deferred for staff reply. Accessibility for Individuals with Disabilities Upon request, the JPB will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address, phone number and brief description of the requested materials and a preferred alternative format or auxiliary aid or service at least two days before the meeting. Requests should be mailed to the JPB Secretary at Peninsula Corridor Joint Powers Board, 1250 San Carlos Avenue, San Carlos, CA 94070-1306; or emailed to [email protected]; or by phone at 650.508.6242, or TDD 650.508.6448. Availability of Public Records All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at 1250 San Carlos Avenue, San Carlos, CA 94070-1306, at the same time that the public records are distributed or made available to the legislative body. Page 3 of 3 Peninsula Corridor Joint Powers Board (JPB) Board of Directors Meeting 1250 San Carlos Avenue, San Carlos CA 94070 MINUTES OF SEPTEMBER 3, 2015 MEMBERS PRESENT: J. Cisneros, M. Cohen, J. Gee, R. Guilbault, A. Kalra, T. Nolan, A. Tissier (Chair), P. Woodward, K. Yeager STAFF PRESENT: J. Ackemann, J. Averill, J. Cassman, A. Chan, S. Cocke, D. Couch, G. Harrington, J. Hartnett, C. Harvey, R. Haskin, M. Lee, M. Martinez, N. McKenna, S. Murphy, S. Petty, M. Simon, S. van Hoften Chair Adrienne Tissier called the meeting to order at 10:07 a.m. and led the Pledge of Allegiance. Chair Tissier said the Execution of a Six-Party Regional Funding Supplement to the 2012 Nine-Party Memorandum of Understanding (MOU) for the Peninsula Corridor Electrification Project (PCEP) agenda item has been removed from the agenda and will be placed on the October agenda. PUBLIC COMMENT Jeff Carter, Millbrae, said there was an incident on Highway 101 in Burlingame where high-voltage transmission lines fell across the freeway closing it for 20 hours. There were calls for Caltrain to run additional trains, but Caltrain was running additional trains for Giants game. He heard announcements that trains were running at capacity and some expressed from Hillsdale to San Francisco. He appreciates the efforts Caltrain put out for the people and this situation. Because of all the traffic at Broadway there were some people making U-turns on the tracks, and he hopes the transit police cited those people. Perry Woodward arrived at 10:11 a.m. Roland Lebrun, San Jose, said the California High-Speed Rail Authority (CHSRA) has run out of money for the Central Valley. All Proposition 1A funds have been blocked by the courts, including the $600 million for PCEP. He said the JPB is trying to use Federal Transit Administration funds for the PCEP, but they are earmarked for new trains. The agreement with the MOU that was pulled from the agenda states the funding gap is $125 million, but it is actually $725 million. Every party in the MOU is expected to commit a fixed amount except the CHRSA, which is only expected to commit up to $113 million. He suggested the Board ask the Metropolitan Transportation Commission (MTC) to set up an account and have the CHRSA deposit $113 million before discussing the MOU. The MOU does not include the $20 million from the Bay Area Air Quality Management District (BAAQMD), but if that was included, the $21 million from Regional Measure (RM) 1 and RM2 can be put back for Dumbarton Rail. Page 1 of 9 Joint Powers Board Meeting Minutes of September 3, 2015 Patty Smith, San Mateo, said she is a Redi-Wheels customer in San Mateo County and has trouble with San Francisco’s paratransit service. She appealed to the Board to consider having Redi-Wheels access UCSF Medical Center because it is a very important connection for disabled people and has a lot of specialists. She said Redi- Wheels goes to Pier 39 and Giants games in San Francisco, and UCSF is very important. Chair Tissier said she will pass the request to the San Mateo County Transit District Board and staff. CONSENT CALENDAR a) Approval of Minutes of August 6, 2015 b) Acceptance of Statement of Revenues and Expenses for July 2015 c) Authorize Entering into a Funding Agreement with the Bay Area Air Quality Management District to Receive $20 Million in Grant Funds for the PCEP d) Authorize Entering into a Memorandum of Understanding with Santa Clara Valley Transportation Authority (VTA) for a Joint Disadvantaged Business Enterprise (DBE) Availability and Utilization Study with a JPB Funding Commitment Not to Exceed $270,000 e) Authorize Adoption of Amended and Restated Clipper Memorandum of Understanding f) Call for a Public Hearing on November 5 for Proposed Codified Tariff Changes Public Comment Roland Lebrun, San Jose, said he wants the Board to approve entering into an MOU with VTA for a DBE study.