annual report Department of Premier and Cabinet Library: Departments of Premier & Cabinet Treasury & Finance > GPO Box 4379 > Melbourne Victoria 3001 ûf:t</tCt ft DX 210759 ! ' r p i.,.4 o z Ph: 03 9651 5660 Fax: 03 9651 5659 Email: [email protected] State Government I CI1 1 "1D IM D* ^Tl'C^Çi/1*) of Victoria LLfW £¿«¿«»18 Iii I ha I hUiUiiil SSSCN OBJECTIVES The Government's Mission for Victoria in the Year 1998-99 was to: deliver good honest government for all Victorians through leadership, fairness and consistent policy increase jobs, business and educational opportunities for all Victorians provide those quality services at local community level that underpin a secure, stable and safe society founded on the principles of respect and care, together with the recognition of the importance of the family in the future development of Victoria manage the State's growing economy, along with change resulting from technological advance and the increasing globalisation of business, in a way that ensures all Victorians are able to cope with change and gain advantage from it manage Victoria's natural resources in a sustainable way for the benefit and enjoyment of this and future generations ensure that all government staff work in a rewarding environment which encourages skills and personal development and places paramount emphasis on responsive, high quality services. This mission sets an overall framework for the operation of all agencies within the public sector. The Department of Premier and Cabinet led the public sector in supporting the Government to achieve its aims. Taking a whole-of-government approach in this role was a key feature of our operations. THE DEPARTMENTS MISSION IS TO ASSIST THE GOVERNMENT TO CREATE SUSTAINABLE GROWTH AND A VIBRANT, INNOVATIVE SOCIETY FOR ALL VICTORIANS BY LEADING IN POLICY ADVICE, IMPLEMENTING KEY PROJECTS AND ACTIVITIES, AND PROVIDING HIGH QUALITY CULTURAL PROGRAMS, EVENTS AND VENUES. WE AIM TO ACHIEVE OUR MISSION THROUGH A SET OF OBJECTIVES AND STRATEGIC DIRECTIONS WHICH CAN ACHIEVE AND IMPLEMENT THE GOALS OF GOVERNMENT: contributing to the informed decision making of Government through the highest quality policy advice working cooperatively with other agencies to assist them to achieve the goals set for them by Government improving the lifestyle of Victorians through the management of initiatives such as the Arts 21 Strategy and the Community Support Fund, and through government involvement in major infrastructure projects ensuring that Victorians are kept informed of key issues and that relevant government information Is easily available to all acknowledging and promoting the benefits inherent in a multicultural, diverse society promoting the interests of both metropolitan and rural communities in all Government activities ensuring effective working relationships with Commonwealth, state and territory governments ensuring effective relationships between Victoria and governments of other nations maintaining an organisational culture within the Department that emphasises continuous improvement, the pursuit of excellence, and exemplary management of people k A 'I INTRODUCTION Structure of the Report Mission and Objectives This 1998-99 Annual Report, and the accompanying set of financial statements, presents the year's work within Structure of the Report the Department of Premier and Cabinet (DPC). It covers The Department the work of our five divisions and units - Cabinet 1 Highlights of 1998-99 Office, Office of State Administration, Special Projects Unit, Arts Victoria and Multicultural Affairs Unit. SECTION 1: DEPARTMENTAL REVIEW The Report also contains the Annual Reports for 4 Report of the Secretary the offices of the Governor and the Chief Parliamentary 7 Summary of Goals and Achievements Counsel, and it profiles the work of the other portfolio agencies - the offices of the Ombudsman 12 The Year in Review and Commissioner for Public Employment. 16 Corporate Governance 19 Internal Management IBBIB^^H SECTION 2: OUTPUT GROUP REPORTS gives a brief overview of the report and its contents, the Department and its aims, and the highlights of 1998-99. 30 1 - Strategic leadership 42 2 - Reengineering business systems HJHHHSiffifl^^ 44 3 - Protocol and events management spells out from several perspectives our strategic objectives and key achievements. 46 4 - Community Support Fund Report of the Secretary outlines the Department's 48 5 - Government information and communications work at a broad level. It illustrates the whole-of-government perspective and cooperative nature of our work. 50 6 - Multicultural affairs Summary of Goals and Achievements reports against the 54 7 - Implementation of Arts 21 nine broad objectives through which we achieve our Mission. These are drawn from the longer term strategic directions in 64 8 - Advice and support to the Governor our Corporate Plan and the Government's Mission. 68 9 - Legislative services Year in Review reports on output groups specified in the 1998-99 Budget Estimates (in Budget Paper No. 3) and in 10 - Ombudsman complaints resolution 71 our Business Plan. This is in line with reporting requirements under the Financial Management Act 1994. 74 11- Public sector employment Strategies to help the Department conduct its internal affairs APPENDICES are reported within Corporate Governance and Internal Management. 78 Acts of Parliament 82 Regulations 83 Freedom of Information considers our performance in more detail. The focus is the 84 Community Support Fund approvals product itself, our customers and the results achieved, rather than - as in earlier years - the ways and means of production. 88 Consultancies The basis is the eleven output groups specified for the 89 Non-current physical assets Department of Premier and Cabinet and its associated portfolio agencies. Their responsibilities include global 91 Compliance index issues, specific areas and the work of portfolio agencies. Outputs may reflect the work of a single business unit or of 92 Other information one unit in association with other agencies. 93 FINANCIAL REPORT The report measures what has to be done ('Our work') against results through 1998-99 ('Our performance'). 124 INDEX We indicate our performance against targets and we 126 CONTACTS continue to work on better systems of measurement. F • • -il ? m « pyiiN .-•.:/; a,M'jitii'*i;ii -ai i :< ii;¡*¡ •• v. 11 l^/'V^i'i ni (II.X 'i!¡H I 'illN * cUM'i^U • « 31 - IVI " IN»- • • íJkMíiKtflu- ni - ut * «• :,} • ni ÌS'KI'IÌ sk'| 'rU1'1«' S; •• ! ih3, . i wi. TKE DEFAOTHEENT The Department of Premier and Cabinet is one of eight departments within the Victorian Public Service. It reports to the Premier and its work reflects the Premier's widespread responsibilities as Premier of Victoria, and also as Minister for Multicultural Affairs and Minister for the Arts. Our Work • coordination and implementation of Government policy, particularly in areas affecting the Government as a whole • issues relating to Victoria as a vibrant, multicultural society • an emphasis on the arts and cultural activities through implementation of Arts 21 Our Profile ^^HTITÌVTIVXHSB mmm DPC staff 304 263 15.6 DPC budget $mill $mill DPC budget 356.6 382.6 (6.8) provision of outputs 216.0 197.5 9.4 net addition to asset base 140.6 185.1 (24.0) DPC operating results $mill $mill net cost of services 382.8 351.1 9.0 net Government revenue 418.3 373.6 12.0 increase in net assets 35.5 22.5 57.8 Arts Victoria and the arts agencies account for 94.8 per cent of the DPC capital budget for the major program of works associated with institutions such as the Museum, National Gallery, State Library and Victorian Arts Centre UBÄARV: 1>PC & DTF p W m B m ^ | ^ f> * ^ p ^ ^ » » «* /T «v lilWiiaLk*!..! I vl W * mS" U Jt 1 5 JUL 2004 ' • Coordination of Government response to emergencies: Level 5, 1 Macar hur Street East Melbourne Vic 3002 - Longford gas explosion: Central Government Response Centre initiative to be a permanent feature of emergency arrangements - help in setting up the Longford Royal Commission - the Gippsland floods: $72 million assistance measures • Rural and regional policy - a new Strategy for Victoria, with five Regional Forums and $19 million of initiatives Community based Regional Forums emerged • Combating drugs - coordination of $100 million Turning the Tide strategy and initiation of national Leaders' Forum on illicit drugs • Infrastructure development - Federation Square and $700 million revitalisation of arts cultural institutions progressed, for completion by 2001 - $17 million to upgrade regional performing arts centres - Immigration and Hellenic Antiquities Museums opened • Community Support Fund help - $141.3 million in 69 grants of local and State-wide benefit, up from $54.5 million for 46 grants in 1997-98 • Better delivery of multicultural services - improved data will help in the planning and delivery of services to multicultural communities Victorian's new Immigration and Hellenic Antiquities Museums, funded through the • Multicultural communications - new policy Community Support Fund, may be visited at the Old Customs House in Flinders Street. improves communication so all Victorians can The Director showed two Fund staff around (see pp 47, 57) find out what is available from Government libî^Wfe: MMltaL -.jHHM 111 gt ,ïC « • m mm 1: 4 r*i - -u, . 5 » f t îSéfxi "V ' « • t 1 f Î ""•Pi V Smoke rises from three fires -caused by a series of explosions at Esso's Longford gas plant. Photo by Scott Whitton, The Herald Sun (report at p 39) annual report Department of Premier and Cabinet , - SECTION ONE: DEPARTMENT REVIEW The past year has been a challenging one for the Other areas where the Department played a coordinating Department of Premier and Cabinet. whole-of-government role and worked in partnership with other agencies are the Greenhouse Action Plan, the Action Our work has ranged across a broad canvas. In addition to Plan for Women and the $100 million Turning the Tide the ongoing task of providing timely, accurate and drugs strategy.