Oregon Arts Commission Meeting Friday, July 23, 2021 8:30 am to 12:30 pm Join Zoom Meeting https://us05web.zoom.us/j/85041288657?pwd=ZGQveTdtQTRUZ2VVNzcxU3dxK2tKQT09 Meeting ID: 850 4128 8657 Passcode: 3nRqUj Page 1 of 55 Oregon Arts Commission Meeting Agenda July 23, 2021 8:30am to 12:30pm Via GoToMeeting Zoom Meeting https://us05web.zoom.us/j/85041288657?pwd=ZGQveTdtQTRUZ2VVNzcxU3dxK2tKQT Meeting ID: 850 4128 8657 Passcode: 3nRqUj 1 Action 8:30 AM Call to Order, Welcome and Chair's Report Anne Taylor, Chair 2 Action - Vote Page 6 8:35 AM Commission Governance Anne Taylor 3 Action - Vote Page 7 & 8:50 AM Board Minutes, March 12, 2021, Jenny Green, Chair Page 12 and July 7, 2021 4 Information Page 16 9:00 AM Executive Director Report Brian Rogers, Executive Director 5 Action - Vote Page 18 9:20 AM Spending Plan FY2021, Grant Program Brian Rogers and Kat Bell, Allocations Grants and Office Coordinator 6 Break 9:50 AM Break 7 Action - Vote Page 26 10:05 AM Operating Support, Abbreviated and New Brian Rogers, Panel Chair Applications Jenny Green and Liora Sponko, Community Arts 8 Action - Vote Page 40 10:45 AM Small Operating Support Liora Sponko Page 2 of 55 9 Action - Vote Page 47 11:15 AM Arts Learning Panel Chair Matthew Stringer and Liora Sponko, Interim Education Coordinator 10 Information Page 50 11:45 AM Arts Access Report Liora Sponko 11 Information Page 51 12:00 PM Commissioner and Staff Updates All 12 Action 12:30 PM Adjourn Jenny Green Unanticipated agenda items may or may not be included. The meeting is a phone conference. A request for an interpreter for the hearing impaired or for other accommodations for persons with disabilities should be made at least 48 hours before the meeting to Kat Bell 503-986-0082. TTY 800-735-2900 Page 3 of 55 To enhance the quality of life for all Oregonians To lead in building an environment in which cultural Mission through the arts by stimulating creativity, leadership organizations are sustained and valued as a core and economic vitality part of vibrant Oregon communities. Policy development and advice to government on programs related to arts Policy development and advice to government on programs related to Official state arts agency culture Overview Grantmaking Fund development Purpose Advocacy Grantmaking Multiple programs (Community Development, Arts Education, Percent for Advocacy Art) County/Tribal Coalition development 11 Members Appointed by the Governor, confirmed by the Senate Governance 9 Members Appointment by the Governor 1 House Member; 1 Senate Member 4.5 Admin & Programs 1 3.5 FTE Executive 3 Contract (Percent for Art) Fund Development, Communications, Assistant Director Budget $3,376,329 $3,481,442 General Fund, Federal Fund (NEA) Revenue Other Funds (Percent for Art, Cultural Trust, The Ford Family Foundation, Other Funds (Contributed, License Plate, Interest Earnings) Sources Oregon Community Foundation, Lottery) Services & Technical Percent for Art Grant Trainings s Staff Outreach s Online Resources s Communications Coalition Leadership Assistance Shared Office Technology/Software Financial Contracts Human Resources Administrative Communication Staff Services Grants FY2020: July 1 2019 – June 30, 2020 Arts Access Reimbursement, $9,300 Cultural Development, $1,364,012 Arts Build Communities, $205,397 Coalitions, $682,005 Arts Learning, $190,000 Cultural Partners Career Opportunity, $177,500 Oregon Arts Commission, $181,868 FY19 Designated, $52,500 Oregon Heritage Commission, $60,623 Donations Fellowship, $45,000 Oregon Historical Society, $60,623 $4,571,693 Operating Support, $1,134,576 Oregon Humanities, $181,868 Small Operating, $150,976 State Historic Preservation, $60,623 Total = $1,965,249 Total = $2,591,622 Page 4 of 55 Revised 07/09/2020 Oregon Arts Commission Population:CLATSOP 119,265 Oregon Arts Commission Population:% of Population: 16,425 2.79% TotalKnown Grants: Arts Orgs: $21,832 27 % of Population:% of Known .41% Orgs:COLUMBIA 4.11% % of Grants:Population: 1.46% 16,425 FY2021 Grant Distribution Per Capita: $.08 Regional Data UMATILLA % of Population: .41% WALLOWA Population: 16,425 Population: 79,155 Population: 7,100 % of Population: .41% % of Population: 1.97% % of Population: .18% % of Population: .41% TILLAMOOK Population: 24,245 Population: 1,790 Portland1 Population:4 16,425 % of Population: .60% % of Population: .04% MORROW 11 MULTNOMAH WASHINGTON Population: 1,876,155 HOOD Gresham 7 Population:Population: 11,630 105,065 Population: 50,910 Hillsboro % of Population: 43.96% RIVERPopulation: 54,730 % of Population: .29% % of Population: 1.19% TotalKnown Grants: Arts $897,492Orgs: 303 % of Population: 1.28% % of Population: 2.46% UNION Known Arts Orgs: 8 GILLIAM Known Arts Orgs: 14 YAMHILL %% of of Known Grants: Orgs: 59.82% 46.12% Total Grants: $10,679 TotalKnown Grants: Arts Orgs: $31,278 8 Population:Total 26,625 Grants: $33,755 Per CLACKAMASCapita: $.71 % of Known Orgs:SHERMAN 1.23% % of Known Orgs: 1.22% % of Population:% of Known .66% Orgs: 2.13% % of Grants: 0.71% % of Grants: 2.08% %Per of Capita: Grants: $.89 2.25% BeavertonPopulation: 16,4255 Population: 16,425 Per Capita: $.69 10A Population: 1,975 Per Capita: $.42 % of Population: .41% % of Population: .41% Population: 541,530 WASCO % of Population: .05% %Population:Known of Population: Arts16,425 Orgs: 12.69%55 Population: 26,370 MARION % of Population: .66% %Total% of ofPopulation: KnownGrants: .41% Orgs: $59,631 8.37% Population: 16,425 %Per of Capita: Grants: $.20 3.97%% of Population: .41% SalemPOLK WHEELER BAKER Population: 1,445 Population: 16,425 JEFFERSON % of Population: .04% % of Population: .41% GRANT LINCOLN Population: 22,445 % of Population: .41% % of Population: .56% Population: 16,425 Population:LINN 651,655 Population: 7,430 % of Population: .19% Population: 16,425 % Population:of Population: 16,425 15.27% BENTON Known% of Population: Arts Orgs: .41% 121 8 Population: 244,560 % of Population: .41%Total Grants: $243,166 % of Known Orgs: 18.42% % of Population: 5.73% 2 % of Grants: 16.21% Per Capita: $.56 TotalKnown Grants: ArtsCROOK Orgs: $48,009 31 % of Known Orgs: 4.72% Corvallis % of Grants: 3.20%Population: 21,085 Per Capita: $.27 % of Population: .53% LANE DESCHUTES Population: 16,425 % of Population: .41% Population: 170,740 Population: 39,385 % of Population: .4.25% % of Population: .92% TotalKnown Grants: Arts Orgs: $10,807 5 Eugene MALHEUR Springfield 10B %% of KnownGrants: Orgs: 0.72% .76% Bend Per Capita: $.10 Population: 31,480 % of Population: .78% 3 Population:DOUGLAS 198,850 HARNEY % of Population: 4.66% COOS TotalKnownPopulation: Grants: Arts Orgs: 16,425$30,273 29 % of Known Orgs: 4.41% % of %Grants: of Population: 2.02% .41% LAKE Population: 16,425 Per Capita: $.16 Population:Per 7,295 capita is the average of FY 2014-2016 % of Population: .41% % of Population: .18% 9 Population: 8,010 Grant programs included: Population: 76,150% of Population: .20% Art Acquisition % of Population: 1.78% ArtsAccess Reimbursement KLAMATH TotalKnown Grants: Arts Orgs: $81,720 6 Arts Build Communities Population: 67,110 %% of KnownGrants: Orgs: 2.11% 0.91% Arts Learning % of Population: 1.67%Per Capita: $.60 Arts Recognition Arts Services JACKSON Capacity Building CURRY Population: 309,800 6 % of Population: 7.26% Career Opportunity JOSEPHINE Cultural Tourism TotalKnown Grants: ArtsPopulation: Orgs: $526,491 50 16,425 Population: 16,425% of Known Orgs: 7.61% Individual Artist Fellowship % of Grants:% of 5.45% Population: .41% Operating Support Population: 16,425 % of Population:Per .41% Capita: $.49 % of Population: .41% Small Operating World of Work Page 5 of 55 Revised: 3/13/2017 Medford July 23, 2021 TO: Oregon Arts Commission FROM: Brian Rogers, Executive Director SUBJ: Commission Governance In June 2019 the Commission acted on a 24-month period for Chair and Vice Chair to align the terms with our fiscal year (July to June). Anne Taylor has served as Chair for 24 months (July 1, 2019 to June 30, 2020). We are very grateful for Anne’s leadership and guidance during some very difficult times. We are recommending that Vice Chair Jenny Green become Chair of the Commission for a period of 24 months ending June 2023. We would also like to defer recommending a new Vice Chair until the October 15, 2021, meeting. Requested Action: Informational only For commission input/discussion For commission action Page 6 of 55 Oregon Arts Commission Meeting Minutes March 12, 2021 Teleconference Commission Members Present: Anne Taylor, Chair; Jenny Green, Vice Chair; Avantika Bawa; Michael Dalton; Harlen Springer, Matt Stringer. Board Members Absent: Christopher Acebo Staff Present: Brian Rogers, Executive Director; Kat Bell, Grants & Office Coordinator; Carrie Kikel, Communications Manager; Eleanor Sandys, Interim Visual Arts Coordinator/Registrar & Research Specialist; Liora Sponko, Community Arts Coordinator; Deb Vaughn, Arts Education Coordinator Call to Order and Welcome, and Chair’s Report Anne Taylor called the meeting to order at 8:39 a.m. Taylor said Hawaii was wonderful. Board Minutes December 12, 2020 Taylor asked if there were corrections or comments. She asked for a motion to approve the minutes. Motion: Harlen Springer moved approval of December 12, 2020, minutes. Seconded by Avantika Bawa. Motion passed unanimously. Executive Director Report & Legislative Process Brian Rogers presented his report. He expects another round of CARES Act funding from the NEA and it will likely be awarded to Operating Support recipients. He is working with Nick Batz of Business Oregon to advocate for holding the Arts Commission budget even. Jenny Green asked if the reduction includes the FTE. Rogers said yes but the grantmaking program would likely take the bulk of the reduction. Michael Dalton asked about the item for rural opportunities initiatives. Rogers said there is a big push at Business Oregon to better serve rural areas. He will gather more information. Springer asked if we are now at the point in the process where the CAC is doing advocacy.