Employee Policies and Procedures Manual 7/9/2014 1 Warren Wilson College Employee Policies and Procedures Manual Table of Contents Note: This Manual is not a contract. It summarizes various College policies, procedures, and employee benefits. It is for informational purposes only. Part I General 1.010.00 Mission Statement .................................................................................................................... 5 1.085.00 Governance Structure ............................................................................................................... 7 1.090.00 Academic Freedom ................................................................................................................ 11 1.100.00 Intellectual Property Rights ................................................................................................... 13 1.110.00 Establishment and Administration of Personnel Policies ...................................................... 17 1.120.00 Basic Assumptions of Personnel System ............................................................................... 19 1.130.00 Role of Faculty and Staff ....................................................................................................... 23 1.180.00 Staffing Philosophy ................................................................................................................ 24 1.190.00 Campus Communication ........................................................................................................ 25 2.010.00 Equal Opportunity Employment ............................................................................................ 28 2.020.00 Americans with Disabilities Act ............................................................................................ 30 2.030.00 Employee Categories and Designations ................................................................................. 32 2.030.10 Emerita/Emeritus Status ......................................................................................................... 36 2.040.00 Performance Objectives and Review ..................................................................................... 38 2.050.00 Salary Administration ............................................................................................................ 41 2.050.50 FLSA and Overtime Policy .................................................................................................... 43 2.060.00 Work Schedules and Expectations ......................................................................................... 48 2.060.70 Reassigned Time .................................................................................................................... 50 2.070.00 Hiring, Termination & Disciplinary Action ........................................................................... 52 2.070.10 Internal Job Postings .............................................................................................................. 61 2.080.00 Sexual Harassment ................................................................................................................. 63 2.090.00 Prohibition of Consensual Relations Between (1) Undergraduate Students and (2) Employees, Volunteers or Contracting Parties ...................................................................... 66 2.100.00 Whistleblower Policy ............................................................................................................. 68 2.110.00 Conflict of Interest ................................................................................................................. 72 2 2.120.00 Drug-Free Workplace ............................................................................................................ 75 2.130.00 Alcohol Policy ........................................................................................................................ 77 2.140.00 Tobacco Use Policy ............................................................................................................... 92 2.150.00 Grievance Procedure .............................................................................................................. 94 2.160.00 Personnel Files ....................................................................................................................... 97 2.170.00 On-campus Solicitation for External Agencies Policy .......................................................... 98 2.180.00 Fringe Benefits ..................................................................................................................... 101 2.200.00 Health Related Benefits ....................................................................................................... 102 2.210.00 Domestic Partners Benefits .................................................................................................. 104 2.220.00 Tax-Deferred Retirement Income Plans .............................................................................. 106 2.230.00 Further Education Benefits .................................................................................................. 107 2.240.00 Professional Development ................................................................................................... 110 2.250.00 Holidays ............................................................................................................................... 114 2.260.00 Leaves and Vacations ........................................................................................................... 115 2.280.00 Travel Reimbursement ......................................................................................................... 121 2.280.30 Relocation and Moving Expenses ........................................................................................ 122 2.290.00 Miscellaneous Benefits and Campus Features .................................................................... 124 2.290.10 Firewood Benefit Policy ...................................................................................................... 126 2.300.00 Housing On Campus ............................................................................................................ 129 2.310.00 Volunteer Program ............................................................................................................... 137 3.010.00 Campus Safety and Emergency Policies ................................................ 140 3.020.00 Pet Policy ............................................................................................................................. 141 3 Part I - General Who we are and how we operate “…to understand its current programs, its traditions and factors mitigating its future, one must understand its beginnings and appreciate all the forces which have impinged upon its history. One strength of Warren Wilson College is that its staff has been able to learn from its own history, and thus avoid some of the cyclical stupidities so common in educational systems.” --Henry Jensen 4 WARREN WILSON COLLEGE MISSION Original:Archived WWC Handbook and Benefits Book Date Approved: Date Revised/Archived: 1.010.00 Mission Statement arren Wilson College (WWC) is an independent, accredited, four-year liberal arts college, Wwhich awards the Bachelor of Arts and Bachelor of Science degrees in a variety of disciplines and the Master of Fine Arts degree in creative writing. The College was founded by Presbyterians in 1894 and maintains a covenant relationship with the Presbyterian Church (USA). The roots of this historic relationship continue to nurture the College’s commitment to community, social responsibility, the value of work, and openness in the pursuit of truth. The College provides a strong sense of purpose, place, participation, and supports diversity, community and personal development. We welcome those from all religious faiths and secular perspectives who share similar commitments. The mission of Warren Wilson College is to provide a distinctive undergraduate and graduate liberal arts education. Our undergraduate education combines academics, work, and service in a learning community committed to environmental responsibility, cross-cultural understanding, and the common good. Core Values All proceedings, programs, and initiatives of the College are grounded in a commitment to the following core values: • The Triad: Academics, work, and service • Community: Civic engagement and participatory governance • Liberal Arts: Experiential and innovative education • Sustainability: Environmental responsibility, social and economic justice • Diversity: Inclusivity, international and cross-cultural understanding • Wellness: Personal growth and well-being. Enduring Institutional Objectives 5 Drawing from its core values, the College accomplishes its mission through an enduring commitment to the following objectives: 1. To practice an integrated Triad of academic study, productive work, and meaningful service 2. To prepare students for service, leadership, and meaningful lifelong work and learning 3. To offer an undergraduate educational program that A. enables students to think critically, obtain and evaluate information effectively, and communicate clearly; B. introduces students to a variety of ways that humans acquire and use knowledge; C. provides students with opportunities to develop a breadth of understanding and to make connection among areas critical to a liberal