Response matrix to Adaptation Fund Board issues thirtieth meeting 12-13 October 2017 Decision B.30/18 No. Issues Revisions to proposal Page Numbers consistent with Track Changes document 1 Demonstrate how it proposes to Page 40 addressing the challenge of maintaining quality and consistency of the supply of fresh fruits and vegetables 1a CR7: Partially addressed. The project Page 40 discusses should go beyond “look into supply institutional and chain pathway” for the tourism sector. coordination arrangements In the background of the proposal it that will support supply notes that “The tourism industry now chain pathways from the provides an opportunity for the farmer level production to production of fresh fruits and support services level vegetables for the increasing number negotiations. Also Annex 4 of visitors to the Cook Islands. The consultation lists and local cash economy has shifted the additional information from focus away from agriculture export to Pa Enua Southern Group import substitution for the local market Workshops is provided and with it comes a number of challenges: maintaining quality and consistency of supply of produce. This is the opportunity the programme will help to address”. One of the key premises of the project is to supply to the local market, thus the project needs to Comprehensively address. CR7 Please explain if assistance will be provided for farmers to create linkages and supply chains with the tourism sector, for the provision and sale of produce Is there a farmers co- operative or similar organization? 2 Consultation process should be Consultations have strengthened to include community included confirmation of views and understanding, notably project design and of the project design and risks identification of risks – under the Adaptation Fund’s Page 92 – 94. environmental and social policy (ESP) 2a CR10: Partially Addressed. While the Page 92 – 94 and Annex 4 essence of the CR10 related to the Consultation Lists includes consultations and meetings previously additional lists of meetings held, during the inception phase and participants from workshops will be held to provide September – December communities with the understanding of 2017 has reinforced and project design and the ESP risks. confirmed the Consultations with Pa Enua project/programme design communities were overall limited. CR with all the communities. 10: Please clarify how the meetings They have also ensured and consultations listed in Table 6 that the communities fully provided communities with an understand the project adequate understanding of the project design with the lead design, as well as of the identification agencies of Ministry of No. Issues Revisions to proposal Page Numbers consistent with Track Changes document and management of the ESP risks. Agriculture, Emergency Management and OPM continuing to discuss identification and management of ESP risks. 3 Fully-developed project document Fully developed standalone should include a full environmental ESMP document is and social management plan and included as Annex 5 Page provide adequate justification for 208 the identification of risks, avoiding inconsistencies between principles for which no assessment is required for ESP compliance and the corresponding risk assessments 3a CR11: Not adequately addressed. Section II.K has been updated to refer Page 104-107 - Revised to the ESMP of Annex 5. The Section II K with Table 8 application should include the full detailing risk assessment. ESMP, not just a summary (Annex 5). The ESMP presented does not show Risk identification for USP’s how the risks identification for USPs is provided including will take place, nor how any outcomes process for Managing Risk. will be integrated in the overall ESMP. Section III C Page 118 - In addition, the ESMP already includes 125 as well as the ESMP a comprehensive list of risks (Table 1, Annex 5 p. 181 onwards of Annex 5), including for the USPs whilst it is acknowledged that the ESP risks of the USPs cannot be adequately identified at this stage. The ESDF checklist (Annex 6) may be used to (contribute to) inform the ESP risk identification of USPs but does not as such comply with the ESP. CR 11: Please include an ESMP that will ensure ESP compliance for the activities mentioned. Alternatively, identify the USP activities and demonstrate their compliance with the ESP in the proposal. The mitigation and management measures included in section III.C should also be included and organised in an ESMP. 3b CR12 Not Adequately Addressed. The CR12 is addressed in ESP risks table is completed but the Section II K Page 103 – substantiation of the conclusions is 107 and the ESMP Annex largely lacking from this section. The 5. detailed descriptions of compliance Risks will be managed with national technical standards (p. using the Risk 62-65) provides much of the Management Process in justifications for ESP risks. CR12: the ESMP and ensure Please provide justification for the risk generally acceptable level identification conclusions under of risk is maintained. section II.J. 3c CR13: Not addressed. There are still Table 8 and Table 14 Page inconsistencies between principles for 119 are now fully consistent No. Issues Revisions to proposal Page Numbers consistent with Track Changes document which no assessment is required for ESP compliance (Table 8) and the corresponding risks assessments (table 14) that there are all marked as low or low-medium. 3d Mixed. The information included in ESMP includes a Risk section III.C includes of an ESMP, Management Process as while it should show how the ESP well as Risk Assessment compliance for the identified project Checklist and ESD form activities, as well as that of USPs, will Annex 6 be achieved through the ESMP. 4 Include a grievance mechanism that The Grievance Redress • includes ESP-related matters, as Mechanism (GRM) will well as other aspects such as implement the policy and gender policy compliance guidelines of the CIG TTV GRM procedure. GRM under Part III C has been re-written accordingly. Page 125 Inserted Figure 9 Page 126 illustrating grievance procedure, governing structure and decision makers. Added responsibility to Project coordinator and specialists as GRM focal points for gender and environment/social safeguards/human rights as well as general complaints, under Table 10 of Part III A. Page 111 4a CR14. Partially addressed. The GRM now includes gender, grievance mechanism included is human rights and general limited to ESP related matters but complaints. Please see should be broader, including other item 4 above. aspects such as gender policy compliance. A grievance mechanism is lacking. CR14: Please add a complaints handling mechanism to the proposal. DATE OF RECEIPT: ADAPTATION FUND PROJECT ID: (For Adaptation Fund Board Secretariat Use Only) PROJECT/PROGRAMME PROPOSAL TO THE ADAPTATION FUND PART I: PROJECT/PROGRAMME INFORMATION Project/Programme Category: Regular programme Country: Cook Islands Title of Project/Programme: “Akamatutu’anga kia Tukatau te Ora’anga ite Pa Enua” PA ENUA ACTION FOR RESILIENT LIVELIHOODS (PEARL) Type of Implementing Entity: National Implementing Entity Implementing Entity: Ministry of Finance and Economic Management (MFEM) Executing Entity/ies: Climate Change Cook Islands (Office of the Prime Minister) Amount of Financing Requested: 2,999,125 (in U.S Dollars Equivalent) 1 Acronyms ADB Asian Development Bank AF Adaptation Fund AgINTEL Agriculture Intelligence AWP Annual Work Plan AWS Automated Weather Station BCI Bank of the Cook Islands BSRP Building Safety and Resilience in the Pacific BTIB Business Trade and Investment Board BTIP Business Trade and Investment Board CC Climate Change CCCI Climate Change Cook Islands CCD Climate Change Division CEDAW Convention on the Elimination of All Forms of Discrimination against Women CERD Convention on the Elimination of Racial Discrimination CIG Cook Islands Government CIMP Cook Islands Marine Park CIMS Cook Islands Meteorological Service CINCW Cook Islands National Council of Women CIRC Cook Islands Red Cross CIRESP Cook Islands Renewable Energy Sector Project CITC Cook Islands Tourism Corporation CITTI Cook Islands Tertiary Training Institute CLEWS Climate Early Warning System COP Conference of the Parties COS Chief of Staff CROP Council of Regional Organisations in the Pacific CSDS Cook Islands Strategy for the Development of Statistics CSO Civil Society Organisation DCD Development Coordination Division DRM Disaster Risk Management EEZ Exclusive Economic Zone EIA Environmental Impact Assessment EMCI Emergency Management Cook Islands ENSO El Nino Southern Oscillation EOC Emergency Operation Centre ERF Economic Resilience Fund ESD Environmental Significance Declaration ESMP Environmental and Social Management Plan ESPM Environmental and Social Management Plan ESS Environment and Social Safeguards FAO Food and Agriculture Organization FRDP Framework for Resilient Development in the Pacific GADD Gender and Development Division GCF Green Climate Fund GDP Gross Domestic Product GEF Global Environmental Facility GEWE Gender Equality and Women’s Empowerment GIS Geographic Information System GIZ Deutsche Gesellschaft für Internationale Zusammenarbeit, the German Federal Enterprise for International Cooperation 2 GPS Global Positioning System ICC International Criminal Court ICCPR International Covenant on Civil and Political Rights ICESC International Covenant on Economic, Social, and Cultural Rights ICI Infrastructure Cook Islands IDA Initial Disaster Assessment