665 SHACKERSTONE PARISH COUNCIL Minutes of Parish Council Meeting held at Congerstone Village Hall on Wednesday 29th July 2015 at 7.30 pm. Present: Mr A Wright, Mr P Bannister, Mr M Foley, Mr D MacIsaac, Mr N Sharpe, Mrs J Reed and Mr I Ould and Mrs M Cook for part of the meeting Apologies: Mr S Brown. 3 members of the public were present. 843. Declaration of Members Interests and Requests for Dispensations: No declarations of members Interests and Requests for Dispensations had been received. 844. Minutes of the meeting of 20th May 2015 were signed as a correct record. An enquiry had been received from a resident regarding the minutes, dealt with at item 851. 845. Report from the County Councillor and Borough Councillor: Mr Ould gave the following report: Complaints had been received at Leicestershire County Council regarding this season’s grass cutting due to spending cuts in this area. Discussions were continuing with Shackerstone Railway Association and LCC regarding the footbridge repair and re-opening of the public footpath. HS2 developments were being monitored with particular attention to the third engineering option that is proposed to go through Twycross, Gopsall and Shackerstone. The principle of a combined authority was agreed during a LCC meeting on the 6th July with a separate body covering all economic development, regeneration and transportation services. Mrs Cook gave the following report: £370K funding had been granted for a new sports pavilion at Market Bosworth. In early June HBBC arranged for 12 local tourism providers to travel around the borough to learn about each others business and promote joint working opportunities including representatives from Swan House, Bosworth Battlefield. Also discussions took place with Market Bosworth Parish Council. HBBC are running an Active Carers project where carers are themselves challenged to experience mobility and partial sight and hearing loss. Bosworth Court has already participated. New Leisure Centre is on target and within budget; “topping out” will be Thursday 30th July. Several meetings taking place each week over several counties with executives and Council Leader regarding combining authorities. No decisions to date. 666 Market Bosworth Neighbourhood Plan has now been approved by HBBC. Referendum will be Sept 3rd. 846. Clerk’s report and update on progress of resolutions from last meeting: The clerk had purchased ‘Local Councils Explained’ publication for office use. Congerstone church has had the lead stolen from roof and the DCC are looking at ways to fund a repair to stop the weather causing more damage. This item will be on the next meeting’s agenda. The clerk had attended a meeting at County Hall regarding the Community Bus Partnership No 7 service in Peter Harris’s absence. The new timetable will be operational from 1st September 2015. The clerk had attended a Cemetery Management and Compliance Course in June, information gained assisted with paperwork and regulations. Item 836 Allotments in Congerstone – information had been supplied to Carter Jonas and we are awaiting a response. Item 839 Parish Council Computer – clerk is to obtain quotes for replacement for next meeting. 847. Correspondence: The following were noted as received: LRALC Newsletter No. 3 & 4 Clerks & Councils Direct Publication July 2015 The Clerk magazine July 2015 LCR Summer 2015 publication Mobile Library Timetable for 2015 (displayed on noticeboards) Temporary Road Closure of Barton Lane, Nailstone for 17th June Hinckley and Bosworth Older Voices Partnership Over 50s Day on Friday 18th September Notification of the examination of the Hinckley & Bosworth Borough Council Site Allocations and Development Management Policies Loros Matters publication Summer 2015 Correspondence advising there had been a change of Beat Sgt covering the parish, the new Sgt is Glen Iceton – [email protected] Correspondence had been received from a resident regarding the cemetery extension, receipt and content had been noted and acknowledged. See item 851. 848. Public Participation: No matters were raised. 849. Gopsall Walk update: The Council had gained Ordnance Survey PSMA membership and a licence number to assist with the graphics. It was also agreed that all councillors would carry out a visual weekly inspection of all boards when they are installed and report any damage or hazards to the clerk for immediate action if necessary. 850. Play Areas and grounds maintenance: The Play Area monthly Inspection Reports had been received, it was noted that areas of decayed wood at Shackerstone Play Area had not been noted on the report but had been highlighted on the Annual ROPSA Inspection. It was agreed that clerk should meet with Bosworth Groundcare and Maintenance to discuss this and clarify the Parish Council’s requirements. Clerk to action The Annual ROSPA Play Area Inspection reports had been received, the clerk reported that there was a number of maintenance issues, in particular the decayed wood detailed in the previous item. Immediate action had been taken and new wooden supports installed to resolve this. Quotations will be obtained for the remaining maintenance issues for both play areas. Clerk to action 667 Grass Cutting of Village Greens and other key areas in the parish was discussed as many areas had looked unkempt and overgrown this year, due to the reduced number of grass cuts by LCC. It was agreed that the clerk would circulate maps to councillors for discussion at the next meeting. Two quotations for refurbishment of the iron railings at the Congerstone Play Area were considered, it was agreed to accept the quotation for £980.00. 851. Cemeteries and churchyards: Correspondence had been received from a resident handed to the clerk after the meeting on Wednesday 20th May had been closed, the receipt and content had been acknowledged. It was agreed to discuss the cemetery extension at the next meeting on Wednesday 23rd September 2015 as this was to be held at Shackerstone, which would enable residents to attend. It was also agreed to fully measure existing cemeteries. Mr Bannister to action It was reported that works will shortly commence on the repairs to the Shackerstone Churchyard wall. Coping stones had been sourced and purchased from Cawarden Brick & Tile Co at a price of £1785.00. Hinckley & Bosworth Borough Council have confirmed that there will be a contribution of £4500.00 towards these repairs from the Environmental Improvement Programme. It was agreed that the clerk progress tree works at both churchyards and cemeteries and report at the next meeting. It was noted that there had been a burial at Shackerstone, all paperwork had been received. 852. Planning Applications: The following applications have been received: a) 27.05.15 15/00532/FUL Agricultural Livestock Building at Castle Farm, Congerstone – no objection b) 28.05.15 15/00550/FUL Erection of six stables and tack room at Barton Hill Fields Farm, Barton in the Beans – no objection c) 01.06.15 15/00596/HOU Two storey side and rear extension to dwelling and erection of a double garage to the rear at 8 West End, Barton in the Beans – no objection d) 04.06.15 15/00207/FUL (re-consultation) erection of 10 dwellings with public open space provision, landscaping and associated infrastructure at Land south of Poplar Terrace, Congerstone – objection made. e) 22.07.15 15/00775/HOU Two storey side and rear extension to 10 West End, Barton in the Beans – no objection f) 28.07.15 15/00799/FUL Demolition of existing outbuilding and erection of new dwelling, garage and carport at Cattows Farm House, Insleys Lane, Shackerstone – being considered. 853. Finance: Funds at 20th July 2015 were: Current Account: £5192.04, Business Manager Account: £29651.26, Money Market Account: £31198.52. Direct Debits: Parish Council Telephone line Kalnet4U Ltd £5.51 for May 2015 and £4.47 for June 2015. 668 Standing Orders: Jane Reed salary £352.10 paid on 25th June 2015 and £352.10 to be paid on 25th July 2015. The Crown Estate for Odstone and Shackerstone Play Area rent for 24/6/15 to 28/9/15 totalling £58.60 Cheques to be signed: 01.05.15 Leicestershire County Council Parishes web site 2015-16 £390.00 05.05.15 R P Stoney trees removal at Congerstone churchyard £960.00 09.06.15 SLCC Cemetery Legal Compliance course £150.00 02.06.15 Playsafety Annual Play Area Inspections £192.00 25.06.15 Hinckley & Bosworth Borough Council election recharges £279.00 02.07.15 NALC Local Councils Explained Publication £20.99 07.07.15 Atherstone Fencing and Tree Services for repairs at £460.00 Shackerstone Play Area 16.07.15 Design from the Foliage churchyard maintenance as Congerstone £60.00 20.07.15 Viking – general stationary, paper, envelopes, stamps and misc £184.09 Clerks expenses May to July 2015 £143.85 16.07.15 Midlands Lawncare at Shackerstone cemetery treatment £30.00 23.07.15 Grant Thornton external audit fee £240.00 27.07.15 Cawarden Brick & Tile for coping stones at Shackerstone cemetery £2142.00 Total cheques £5251.93 It was noted that the Risk Assessment had been reviewed and signed in the previous meeting. Receipt of the Annual Return from Grant Thornton had been received all correct and complete was noted and that the Notice of conclusion of audit and electors rights to inspect accounts had been displayed. 854. Confidential Items: There were no confidential items of business at the meeting. 855. Business for next meeting: Cemetery Extensions Grass cutting of village greens and key areas of parish Congerstone Church roof repairs The meeting closed at 9.17pm. Date and time of next meeting: Wednesday 23rd September 2015, 7.30pm at Shackerstone Village Hall. Signed: Date: .