NOTICE OF REGULAR MEETING INTERGOVERNMENTAL AND ADMINISTRATION COMMITTEE 9:00 a.m. Wednesday, June 20, 2012 2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia. A G E N D A Note: Recommendation is shown under each item, where applicable. 1. ADOPTION OF THE AGENDA 1.1 June 20, 2012 Regular Meeting Agenda That the Intergovernmental and Administration Committeee adopt the agenda for its regular meeting scheduled for June 20, 2012 as circulated. 2. ADOPTION OF THE MINUTES 2.1 April 18, 2012 Regular Meeting Minutes That the Intergovernmental and Administration Committee adopt the minutes of its regular meeting held April 18, 2012 as circulated. 3. DELEGATIONS No Items presented. 4. INVITED PRESENTATIONS 4.1 Vancouver Airport Authority Designated Speakers: Wilson Parasiuk, Director Anne Murray, Vice President, Community and Environmental Affairs Subject: Airport update 5. REPORTS FROM COMMITTEE OR STAFF 5.1 MLA Reception, May 2, 2012, Victoria – Update Designated Speakers: Heather Schoemaker, Corporate Relations Department Manager Simon Cumming, External Outreach and Intergovernmental Relations Division Manager That the Intergovernmental and Administration Committee receive for information the June 3, 2012 report titled, “MLA Reception, May 2, 2012, Victoria - Update”. 5.2 Metro Vancouver 2013 Programs and Budget: Consultation and Communications Designated Speakers: Delia Laglagaron, Interim Commissioner/CAO Heather Schoemaker, Department Manager, Corporate Relations Bill Morrell, Media Relations and Issues Management Division Manager That the Intergovernmental and Administration Committee receive for information the reported titled “Metro Vancouver 2013 Programs and Budget: Consultation and Communications” dated June 7, 2012. 5.3 2012 International Political Conferences Designated Speaker: Heather Schoemaker, Corporate Relations Department Manager That the Board authorize the Chair to appoint Metro Vancouver Directors to participate in the following 2012 international conferences in accordance with the approved 2012 budget and current travel policy: · ICLEI/Metropolis Thriving Neighbourhoods Conference Melbourne, Australia, November 12-14, 2012 · United Cities and Local Governments (UCLG) Meeting of the World Council Dakar, Senegal, December 1-3 or December 9-11 (tbc) · 2012 World Urban Forum Naples, Italy, September 2-6, 2012 · INTA36 World Urban Development Congress New York City, November 11-15, 2012 5.4 Committee Updates Verbal Report Designated Speakers: Director Dianne Watts, Chair, Port Cities Committee Director Malcolm Brodie, Chair, Zero Waste Committee Note: Updates that were scheduled for the cancelled May 16, 2012 meeting have been rescheduled to July 18, 2012 (Environment & Parks, Housing, Regional Planning & Agriculture). 5.5 2012 Sustainable Cities International Network Annual Symposium Designated Speaker: Heather Schoemaker, Corporate Relations Department Manager That the Board direct staff to explore the opportunity for a capacity-building and knowledge sharing relationship with SCI’s newest member – the City of Talcahuano, Chile – including sending a Metro Vancouver delegation to assist local government officials in Talcahuano rebuild their community following the February 2010 earthquake. 5.6 Metro Vancouver Notice of Bylaw Violation Cancellation Policy Designated Speaker: Gudrun Jensen, Division Manager, Operations Services Metropolitan Planning, Environment and Parks Department That the Board approve the Metro Vancouver Notice of Bylaw Violation cancellation policy in support of GVRD Notice of Bylaw Violation and Dispute Adjudication Bylaw No. 1117, 2010. 5.7 Attendance at the Future of Libraries and Cities Conference, October 23, 2012 Designated Speaker: Paulette Vetleson, Corporate Secretary/Manager, Board Secretariat and Corporate Information Department That the Board authorize Director Gayle Martin’s attendance at the Future of Libraries and Cities Conference being held October 2, 2012 in Langley, BC at the estimated costs outlined in the report dated May 28, 2012 titled “Attendance at the Future of Libraries and Cities Conference, October 23, 2012”. 5.8 Manager’s Report Designated Speaker: Delia Laglagaron, Interim Commissioner/CAO That the Intergovernmental and Administration Committee receive for information the Manager’s Report dated June 13, 2012. 6. INFORMATION ITEMS No items presented. 7. OTHER BUSINESS No items presented. 8. RESOLUTION TO CLOSE MEETING No items presented. 9. ADJOURNMENT/TERMINATION That the Intergovernmental and administration Committee conclude its regular meeting of June 20, 2012. GREATER VANCOUVER REGIONAL DISTRICT INTERGOVERNMENTAL AND ADMINISTRATION COMMITTEE Minutes of the Regular Meeting of the Greater Vancouver Regional District (GVRD) Intergovernmental and Administration Committee held at 9:05 a.m. on Wednesday, April 18, 2012 in the 2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia. PRESENT: Chair, Director Raymond Louie, Vancouver Vice Chair, Director Greg Moore, Port Coquitlam Director Malcolm Brodie, Richmond Director, Derek Corrigan, Burnaby Director Ernie Daykin, Maple Ridge Director Heather Deal, Vancouver Director Lois Jackson, Delta Director Darrell Mussatto, North Vancouver City Director Richard Walton, North Vancouver District Director Wayne Wright, New Westminster ABSENT: Director Dianne Watts, Surrey STAFF: Delia Laglagaron, Deputy Commissioner/Deputy Chief Administrative Officer, Chief Administrative Officer’s Department Janis Olsen, Assistant to Regional Committees, Board Secretariat and Corporate Information Department ADOPTION OF THE AGENDA 1. ADOPTION OF THE AGENDA 1.1. April 18, 2012 Regular Meeting Agenda It was MOVED and SECONDED That the Intergovernmental and Administration Committee adopt the agenda for its regular meeting scheduled for April 18, 2012 as circulated. CARRIED ADOPTION OF THE MINUTES 2. ADOPTION OF THE MINUTES It was MOVED and SECONDED That the Intergovernmental and Administration Committee adopt the minutes for its regular meeting held March 21, 2012 as circulated. CARRIED Minutes of the Regular Meeting of the GVRD Intergovernmental and Administration Committee held on Wednesday, April 18, 2012 Page 1 of 4 DELEGATIONS 3. DELEGATIONS No items presented. INVITED PRESENTATIONS 4. INVITED PRESENTATIONS No items presented. REPORTS FROM COMMITTEE OR STAFF 5. REPORTS FROM COMMITTEE OR STAFF 5.1. Lions Gate Secondary Wastewater Treatment Plant Project - Verbal Update Verbal report from Jim Rusnak, Interim Deputy Commissioner/Interim Deputy Chief Administrative Officer, Chief Administrative Officer’s Department, updating the Intergovernmental and Administration Committee on the Lions Gate Secondary Wastewater Treatment Plant Project. Members were provided an update regarding the Lions Gate Secondary Wastewater Treatment Plant Project highlighting: · The federal government’s interest to see the provincial government support the project with a one- third share; that projects must be fully-scoped out before being eligible for funding · Staff are examining municipal Development Cost Charges in Metro Vancouver to determine how it may play a role in project financing · Staff efforts to draw provincial attention to the project · Communications between and First Nations representation on the municipal and public technicals advisory committees Discussion ensued regarding the need to: · Develop an engagement strategy for senior government for the Lions Gate and Iona Wastewater Treatment Plant capital projects · Establish a decision point to assess project funding and determine how or if to proceed · Ensure all wastewater treatment models have been considered before proceeding · Seek expertise and participation from senior government in addition to funding support · Develop effective messaging to senior government reflecting total project budgets 5.2. Committee Updates - Verbal Report Verbal report from Director Ernie Daykin, Chair, Aboriginal Relations Committee, Director Richard Walton, Chair, Finance Committee, and Director Darrell Mussatto, Chair, Utilities Committee, updating the Intergovernmental and Administration Committee on activities of their Committees respectively. Regarding the Aboriginal Relations Committee, members were updated regarding: non-voting membership, the Committee Chairs’ appointment to the Fraser Valley Technical Advisory Committee, appointment of treaty table representatives to Katzie and Tsleil-Waututh First Nations, establishment of Minutes of the Regular Meeting of the GVRD Intergovernmental and Administration Committee held on Wednesday, April 18, 2012 Page 2 of 4 the Municipal Aboriginal Relations Technical Advisory Committee and the dissolution of the Lower Mainland Treaty Advisory Committee. Regarding the Finance Committee, members were updated regarding: the ongoing budgeting and approval process as part of the Committee’s work plan and the consideration of a new format for communicating to municipalities regarding financing of future large capital projects and exploring how to better demonstrate the value in a simple and effective manner. Regarding the Utilities Committee, members were updated regarding: public communications regarding the 2012 lawn sprinkling regulations, concerns regarding Health Canada’s proposed changes to the Turbidity in Drinking Water Guideline, draft regulations regarding grease traps, municipal efforts to separate combined sanitary-sewer systems, Seymour Capilano Filtration Plant, Port Mann Water Supply Tunnel and the Coquitlam UV Disinfection Facility. 5.3. Expanded