Region 34 CONVENTION BOOKLET First Edition Wrest Point Casino, Hobart Thursday 14 May to Sunday 17 May, 2020 Page | 2 CONTENTS WELCOME 4 CONVENTION DETAILS 6 Convention Committee Contact Information 6 First Timer Information 9 Harmony Bazaar 9 How to Order Convention Photos 9 Judging Panel 10 Mass Sing Information 10 MC for Hobart convention - Expression of Interest 10 Mic Testing Chorus 11 Parade of Champions 11 Quartet Chorus Information 12 Rehearsal space 12 STAR Chorus 12 Transportation on Contest Day 13 AWARDS 13 Marketing Awards 2020 13 Sweet Adeline of the Year Award 14 Regional Awards 15 Novice Quartet Award 15 Novice Director Award 15 REGISTRATION 17 HOBART INFORMATION 22 Useful facts about Hobart's attractions and services 22 Airport 22 Sites to see in Hobart and surrounds 22 Transport choices in Hobart 22 Hobart city - Bus Services 22 Hire Vehicles 23 Taxis 23 Info and facts about Hobart for Wining and Dining and more…… 24 Hospitals 24 Royal Hobart Hospital 24 Hobart Private Hospital 24 Calvary Health Care Tasmania 24 Page | 3 Shopping 24 Restaurants 25 Banking in Sandy Bay area: 25 Walking distances: 25 Sandy Bay Shopping Centre and Magnet Court 26 CONVENTION HANDBOOK SECOND EDITION 26 Page | 4 WELCOME Hello everyone! Your Convention Planning Committee has things well underway for the final year of our three conventions being held in Hobart. We are looking forward to returning to Wrest Point in May for a weekend of wonderful singing, competition, fun and friendship. This is the First Edition Convention Booklet; with the information we have available for you to plan for Convention 2020. The Second Edition will be available mid-April, after the Final Order of Appearance has been released. Registrations will open on Monday 27 January 2020 and once again, there will be a tiered pricing structure. Early Bird Registration closes Sunday March 8 2020 with registrations closing on Tuesday 31 March 2020. In line with the decision to hold Convention for three consecutive years in Hobart to provide for our members an optimum performance venue with a consistent acoustic environment, the tiered registration program has been designed to offset the cost of travel for our members whose costs to attend are higher because of where they live. Entry to Afterglow is included in your registration. When you register you will have the option to purchase a dinner box which you will be able to collect after the Parade of Champions. We will also have areas available where you will be able to store your things if you are staying offsite and would like to stay at Wrest Point between the end of competition and Afterglow. Following the sterling effort of Traci Voss and her team of co-presenters hosting the webcast in 2019, Traci will once more host and coordinate the webcast team to bring you all the action from Hobart if you aren’t able to make it. We will also be webcasting the educational Master Class being presented on Sunday morning. The Annual General Meeting will take place on Sunday morning. On the Thursday night before competition, we will be hosting an exciting community singing event in the city. We would encourage you to travel down in time to participate if possible. It will be a chance for a big sing, at this free public event, with a chance to learn a great song by one of favourite regional arrangers. Stay tuned for more details. As you can see, we have a lot going on in Hobart for Convention 2020. Sign up to volunteer for a shift or two when you register. It’s a great way to make new friends, see what goes on behind the scenes and do your bit to help out. We would like to thank all those involved in the planning and organising of Convention 2020, which is shaping up as another fabulous Region 34 event. Kind regards, Linda Britts (Chair of Regional Convention), Chris Jones (Competition Coordinator) & Teena Caithness (Events Coordinator) Page | 5 COMPETITION CHECKLIST HAVE YOU TICKED OFF THE LIST? □ Contestants in both the Quartet and Chorus competitions should use the Competition Resources published by Sweet Adelines International available here and the Competition Handbook available here □ The paperwork for new and renewing quartets must be submitted and processed before they may register with International for Competition. New quartet registrations or renewals received after Wednesday 15 January will be charged additional registration fees. □ Chorus Treasurers must be prompt in submitting per capita fees to International Headquarters for new members wishing to compete. Please remember that Regional fees must also be paid for new members to be able to compete. □ At the beginning of February all registered quartets and choruses will receive a Competition Package by email. The package includes the entry form for Regional Competition. □ International Headquarters must receive Quartet Competition entry forms Monday 16 March. □ International Headquarters must receive Chorus Competition entry forms by Tuesday 17 March Page | 6 CONVENTION DETAILS Convention Committee Contact Information Chair Regional Convention (CRC) Linda Britts [email protected] ● Venue ● Equipment hire ● Convention schedule ● Convention activities ● Volunteers Competition Coordinator (CC) Chris Jones [email protected] ● Traffic patterns ● Mobility arrangements ● Riser configurations ● Judges’ liaison Events Coordinator (EVC) Teena Caithness [email protected] ● Planning & management of Convention ● Coordinator of Convention Committee ● Booking venues ● Development of Convention Plans Convention Registration Managers Onkaparinga Harmony Chorus [email protected] ● Administration of Convention registration website for all delegate registrations ● Registration enquiries ● Convention lanyards Official Panel Liaison (OPL) Tracey Ezzy ● Judges’ transport ● Judges’ amenities ● Judges’ schedules & timings Panel Secretary (PS) Therese Cooney ● Administration of Judging Panel Membership Coordinator Tracy Ezzy [email protected] Liaison for o First timers o Sweet Adeline of the Year Awards o Longevity Awards Page | 7 Finance Coordinator (FC) Anne Freeman [email protected] ● Convention budget ● Paying invoices and refunds ● Invoicing Education Coordinator (EC) Lea Baker [email protected] ● Repertoire for Quartet Chorus ● Star Chorus Director ● Educational After-Classes Marketing Coordinator (MkC) Anna-Marie Shew [email protected] ● Logo ● Signage ● RMT Stall ● Advertising ● Publicity ● Marketing Award Directors’ Coordinator (DC) Jenni Pyefinch [email protected] ● Coordinates Mass Sing participants ● Organises repertoire ● Organises directors of songs Communications Coordinator (CoC) Sue Gilkes [email protected] ● Website ● Regional communication ● International liaison Parade of Champions Coordinator Debra Griffiths [email protected] ● Parade of Champions schedule ● Briefing ● Scripting and timing of Parade of Champions performances Harmony Bazaar Coordinator Hobart Harmony [email protected] ● Booking Harmony Bazaar tables ● Vendor liaison ● Liaison with stall holders ● Onsite management WebCast Coordinator Traci Voss STAR Chorus Coordinator Sandy O’Neill [email protected] MC Coordinator Helen Bolton [email protected] Page | 8 Convention Important Dates Region #34 Registrations Open – Monday 27 January 2020 ePacket Mailing from International – Friday 31 January 2020 Early Bird Registrations Close – Sunday 8 March 2020 SAI Quartet Competition Entry Deadline – Monday 16 March 2020 SAI Chorus Competition Entry Deadline – Tuesday 17 March 2020 Draw for Order of Appearance – Monday 23 March 2020 (US time) Region #34 Registrations Close –Tuesday 31 Mar 2020 Convention Schedule of Events – DRAFT (subject to change) Thursday 14th May 12-1pm – Quartet Reception 1-2pm – Quartet Chorus Rehearsal 2-3pm – Official Inspection 3.30pm – 5pm – Quartet Briefing & Walkthroughs 7pm - 9pm - Special Event TBC Friday 15th May 9-10am – Chorus Briefing & Walkthroughs 9-10am – Volunteer Usher Briefing 9.15-10.15am – STAR Chorus Rehearsal 10.30-11.00am - Mass Sing 11.30am - Opening Ceremony 12.30pm - Quartet Competition & Awards Chorus rehearsals Saturday 16th May Chorus rehearsals 9-10am - STAR Chorus Rehearsal 9-10am – Volunteer Usher Briefing 11.30am - Chorus Competition & Awards After chorus comp – Parade of Champions After POC - Afterglow Sunday 17th May 9-9.30am – AGM 9.30-10.15am – Master Class 10.15am – 10.30am – Regional Awards 10.30-11.15am – Master Class 11.15am-11.30am – Convention Closing 12-1.30pm – Leaders’ Lunch Page | 9 First Timer Information Is this your first time at convention? First Time Convention attendees - you are important to us. Make sure you tick the “first timers” box when you register for Convention as we want to recognise you all. All first timers will be able to collect a special ribbon from the Information Desk to wear on their Convention name badge and will be recognised by acclamation during the Opening Ceremony. Harmony Bazaar Harmony Bazaar will be held again at Wrest Point. If your chorus – or someone you know – is interested in having a stall, fill out the Expression of Interest form at Harmony Bazaar Application Form or for more information email [email protected] Harmony Bazaar Trading Hours: Friday 15 May – 9.00am to 6.00pm Saturday 16 May – 9.00am to 4.00pm (bump-in – Thursday afternoon 14 May) How to Order Convention Photos PLEASE NOTE - PHOTOS WILL NOT BE AVAILABLE FOR COLLECTION