Board of Trustees Meeting January 15, 2014 1200 West Algonquin Road Palatine, Illinois Board Meeting Agenda January 15, 2014 - 6:00 p.m. - W214 I. Call to Order II. Roll Call III. Approval of Agenda IV. Presentation – Risk Management Plan Update V. Student Trustee Report VI. Faculty Senate President's Report VII. President’s Report • Student Success Report – Placement for Success Update • Correspondence VIII. Harper College Employee Comments IX. Public Comments X. Consent Agenda At the request of a Board member or the President, an item may be removed from the Consent Agenda for discussion. Certain recurring recommendations may be included in the Consent Agenda at the discretion of the College President. A. For Approval 1. Minutes – December 18, 2013 Committee of the Whole Meeting And December 18, 2013 Regular Board Meeting Exhibit X-A.1 2. Bills Payable; Payroll for November 29, 2013, December 13, 2013, and Estimated Payroll for December 27, 2013 Exhibit X-A.2 3. Bid Awards Exhibit X-A.3 4. Requests for Proposal a. Classroom Podiums Exhibit X-A.4.a 5. Purchase Orders a. Professional Services for the Building Automation System Upgrade Project Exhibit X-A.5.a b. Professional Services for the HVAC Upgrade Project at Buildings I and J Exhibit X-A.5.b 6. Approval of Personnel Actions Exhibit X-A.6 7. Affiliation Agreement with Sinai Health System Department of Nursing Exhibit X-A.7 8. Affiliation Agreement with Waukegan Illinois Hospital Company, LLC (Vista Medical Center East) – Diagnostic Medical Sonography and Diagnostic Cardiac Sonography Programs Exhibit X-A.8 9. Semi-annual Review of Closed Session Minutes and Board Recordings Exhibit X-A.9 B. For Information 1. Monthly Financial Statements Exhibit X-B.1 2. Board Committee and Liaison Reports Exhibit X-B.2 3. Grants and Gifts Status Report Exhibit X-B.3 4. Review of Consortiums, Cooperatives and State of Illinois Contracts Purchasing Status Report Exhibit X-B.4 XI. New Business XII. Announcements by Chair A. Communications B. Calendar Dates ( * indicates Board attendance required ) February 12 5:00 p.m. Committee of the Whole Meeting W216 * February 19 6:00 p.m. Regular Board Meeting W214 April 9 5:00 p.m. Committee of the Whole Meeting W216 * April 16 6:00 p.m. Regular Board Meeting NEC May 14 5:00 p.m. Committee of the Whole Meeting W216 May 17 11:00 a.m. Graduation Harper * May 21 6:00 p.m. Regular Board Meeting W214 June 11 5:00 p.m. Committee of the Whole Meeting W216 * June 18 6:00 p.m. Regular Board Meeting W214 XIII. Other Business (including closed session, if necessary) XIV. Adjournment 2 Board Meeting Agenda January 15, 2014 I. Call to Order Pledge of Allegiance II. Roll Call III. Approval of Agenda Board Meeting Agenda January 15, 2014 IV. Presentation Risk Management Plan Update Dr. Ron Ally and Sara Gibson Board Meeting Agenda January 15, 2014 V. Student Trustee Report VI. Faculty Senate President's Report Board Meeting Agenda January 15, 2014 VII. President's Report 1200 West Algonquin Road Palatine, Illinois 60067 Kenneth L. Ender, Ph.D. President 847.925.6611 847.925.6034 fax [email protected] President’s Report January 2014 Happy New Year! It’s hard to believe that 2014 is upon us. The year certainly started with a bang! Significant snow and cold temperatures made it a notable start to the new year. These weather events placed a significant burden on our facilities personnel and they responded admirably. Staff members were here moving and clearing the snow, evidenced by the large mountains dispersed throughout the campus. In addition, our utilities were closely monitored to ensure College buildings were adequately warm and key systems were not compromised by the cold. Kudos to the facilities staff! As you will recall, I co-taught a section of the new First Year Seminar course with Dr. Tom Dowd. Over the holidays I took the opportunity to read our students’ self-discovery/academic planning pathways papers. I must say that these papers fuel my continuing belief that the freshman seminar assures student engagement in their academic and career planning and provides our students the best start possible. Tom and I will co-teach the course again next year and we continue to fine-tune the design and delivery. We will determine next year if the course is to become mandatory for all our students. We are closely monitoring Spring enrollment. Both full-time-equivalent (FTE) enrollment and headcounts are down as compared to last Spring. We have seen some modest increases in the past few days and expect more as dual credit enrollment is captured. Also, we are placing more courses on ―late start‖ status meaning students enrolling in these classes will be captured later in the semester. This spreads enrollment throughout the semester rather than just at the beginning of the term. This trend will continue as we consider a policy that does not allow students to register for a course that has already begun. We also continue to experience enrollment declines in the adult market. Several groups are working to address this trend and I look forward to reviewing their recommendations. The commencement speaker for our May graduation ceremony has been confirmed. I am pleased that Commerce Secretary, the Honorable Penny Pritzker, has agreed to serve as our keynote speaker. We will also be presenting her with an honorary degree. Secretary Pritzker has a robust history and we are looking forward to her remarks. Our food service vendor, Sodexo, was busy over the holiday break setting up operations. We have seen some changes to the physical layout of the main cafeteria, with more coming in the future. It’s great to see familiar faces as we enter the food serve areas; former Harper employees were hired by Sodexo per our agreement, with the only visible change being the logo on their shirts. The changes overall have gone smoothly. Construction continues to progress. We are beginning to see activity in the area where the new parking structure will be erected. The addition to Building D is on target. The Career and President’s Report for January 2014 1 Technical building (Building H) is on schedule to open in January 2015. We are looking forward to occupying these new spaces—and our students will greatly benefit from them. Below are many outstanding activities and accomplishments that have occurred over the past month. Student Success Aligning with our efforts to increase the internationalization of the curriculum, International Studies and Programs conducted an interactive curriculum infusion workshop entitled ―What’s up with Internationalization at Harper? And what’s in it for you?‖ on Thursday, January 8. More than thirty faculty were provided with the intellectual and conceptual framework for comprehensive internationalization. They learned about concrete tools (methods, means, and examples) they might use to internationalize their courses, and designed global learning units they might use in their own classes. International Studies and Programs will follow up on the success of this program with a variety of additional faculty development workshops and seminars during the spring semester. The Office of Student Involvement filled an important niche by engaging students outside of their usual classroom experiences on Harper’s campus during the last month of the semester. In December, 240 students participated in indoor campus recreation events. During the Fall semester, 1,329 students participated in recreation events ranging from indoor sports to chess tournaments to jewelry-making classes. In addition, 239 students participated in the Leadership Challenge – a series of intentional leadership development programs. 34 of those students earned a Bronze Certificate by completing all four aspects of the Leadership Challenge during the Fall semester. In Athletics, the men’s cross country team finished first in nationals in their Division and the Women finished sixth. The men’s and women’s cross country teams won the region championships prior to the national meet. Along with their third straight win at Nationals, Brennan Albuck, Zach Stella, Juan Barajas, and Jhoan Lino were All-Americans. The women’s soccer and volleyball teams both finished as region runners-up. The volleyball, men’s soccer, and women’s soccer teams finished the season with 5 All- Region and 13 All-Conference award winners. Spring enrollment figures continue to be a challenge. Current enrollment levels reflect an estimated decrease of 4% in FTE and 8% in headcount (note, however, that dual credit/high school partnership enrollment is not yet included in totals due to timing issues with the high schools). As we analyze the data, it appears that much of the enrollment shortfall is attributed to a decline in enrollment in the young adult and adult populations. Applications for admission are flat compared to last spring and actual enrollment activity is also below expectations. Despite the disappointing figures thus far, many areas of the College are working diligently to address enrollment shortfalls – including additional marketing and outreach efforts to students who have applied, but have not proceeded to registration, as well as expanded new student advising and Orientation support. As we approach the first week of school, key areas will be open for extra hours and resources have been aligned to be certain students will receive timely and supportive assistance to facilitate all processes leading to registration. President’s Report for January 2014 2 Physical Plant All staff have been working diligently through winter break to keep the campus operating, especially in response to the extreme weather we have been experiencing. Members from all sections were on hand to clear snow drifts at entrances, walks, and roadways for others who needed access during the break.