CITY OF JOONDALUP - AGENDA FOR MEETING OF COUNCIL – 20.03.2012 TUESDAY 13 DECEMBER 2016 This document is available in alternate formats upon request CITY OF JOONDALUP - MINUTES OF MEETING OF COUNCIL - 13.12.2016 i TABLE OF CONTENTS PAGE ITEM NO. TITLE NO. DECLARATION OF OPENING 1 DECLARATIONS OF INTEREST 2 PUBLIC QUESTION TIME 4 PUBLIC STATEMENT TIME 13 APOLOGIES AND LEAVE OF ABSENCE 13 C73-12/16 REQUEST FOR LEAVE OF ABSENCE – CRS MIKE NORMAN 15 AND RUSS FISHWICK, JP- [105628] CONFIRMATION OF MINUTES 15 C74-12/16 MINUTES OF COUNCIL MEETING HELD 15 NOVEMBER 2016 15 - [01122, 02154] ANNOUNCEMENTS BY THE PRESIDING MEMBER 16 WITHOUT DISCUSSION IDENTIFICATION OF MATTERS FOR WHICH THE MEETING 17 MAY BE CLOSED TO THE PUBLIC C75-12/16 CONSIDERATION OF CHANGE TO ORDER OF BUSINESS - 17 [02154] PETITIONS 18 C76-12/16 PETITION REQUESTING COUNCIL CEASE ANY 18 PROPOSALS TO REMOVE WHITFORD CITY FOOTBALL CLUB FROM WARRANDYTE PARK, CRAIGIE – [26068, 09514, 105535, 104765, 05386] REPORTS 19 CJ236-12/16 FUTURE UTILISATION OF WARRANDYTE PARK AND 19/247 CLUBROOMS, CRAIGIE – [26068, 09514, 105535, 104765] CJ208-12/16 ANIMALS AMENDMENT LOCAL LAW 2016 – ADOPTION – 43/96 [21067] CJ204-12/16 DRAFT MACNAUGHTON CRESCENT STRUCTURE PLAN – 49/82 LOT 9021 (3) LOCHNAGAR WAY, KINROSS – CONSIDERATION FOLLOWING ADVERTISING – [105172] CJ201-12/16 DEVELOPMENT AND SUBDIVISION APPLICATIONS – 43 OCTOBER 2016 – [07032] CITY OF JOONDALUP - MINUTES OF MEETING OF COUNCIL - 13.12.2016 ii PAGE ITEM NO. 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CJ202-12/16 SUPPORT FOR MICRO-COMMUNITY GROUPS – [55469] 64 CJ203-12/16 DUNCRAIG EDIBLE GARDEN – STATUS UPDATE – [05066, 76 105189] CJ204-12/16 DRAFT MACNAUGHTON CRESCENT STRUCTURE PLAN – 82/49 LOT 9021 (3) LOCHNAGAR WAY, KINROSS – CONSIDERATION FOLLOWING ADVERTISING – [105172] CJ205-12/16 IMPLEMENTATION OF THE RESIDENTIAL DEVELOPMENT 83 LOCAL PLANNING POLICY AND HEIGHT OF NON- RESIDENTIAL BUILDINGS LOCAL PLANNING POLICY – [104919] CJ206-12/16 EXECUTION OF DOCUMENTS – [15876] 89 CJ207-12/16 STATUS OF PETITIONS – [05386] 92 CJ208-12/16 ANIMALS AMENDMENT LOCAL LAW 2016 – ADOPTION – 96/43 [21067] CJ209-12/16 STRATEGIC COMMUNITY REFERENCE GROUP – 2017 97 WORKPLAN – [102605] CJ210-12/16 CITY WATER PLAN 2016 – 2021 – [78616] 103 CJ211-12/16 CITY OF JOONDALUP WEED MANAGEMENT PLAN – 108 [102082] CJ212-12/16 LIST OF PAYMENTS DURING THE MONTH OF OCTOBER 113 2016 – [09882] CJ213-12/16 FINANCIAL ACTIVITY STATEMENT FOR THE PERIOD 116 ENDED 31 OCTOBER 2016 – [07882] CJ214-12/16 REQUEST FOR ANNUAL LEAVE – CHIEF EXECUTIVE 119 OFFICER – [98394B] CJ215-12/16 REQUEST FOR WAIVER OF FEES UNDER FACILITY HIRE 121 SUBSIDY POLICY – JOONDALUP GIANTS RUGBY LEAGUE CLUB – [101271] CJ216-12/16 TENDER 032/16 SUPPLY, INSTALLATION OR SUPPLY AND 127 INSTALLATION OF TURF – [106041] CJ217-12/16 TENDER 037/16 CIVIL AND LANDSCAPING WORKS FOR 134 OCEAN REEF ROAD DUPLICATION FROM OCEANSIDE PROMENADE TO SWANSON WAY – [106085] CJ218-12/16 TENDER 040/16 - PROVISION OF TRANSACTIONAL 140 BANKING SERVICES – [106155] CJ219-12/16 BUY LOCAL PURCHASING – [37863] 146 CITY OF JOONDALUP - MINUTES OF MEETING OF COUNCIL - 13.12.2016 iii PAGE ITEM NO. 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CJ220-12/16 COUNCIL CONTRIBUTION – REDEVELOPMENT ARENA 154 JOONDALUP – BUDGET AMENDMENT – [103650] CJ221-12/16 PETITION OBJECTING TO INSTALLATION OF A FOOTPATH 159 STRATHYRE DRIVE, DUNCRAIG – [07980] CJ222-12/16 PETITION REQUESTING INSTALLATION OF DRINKING 166 FOUNTAIN, BARBEQUE AND SEATING AT HAWKER PARK, WARWICK – [06008] CJ223-12/16 CONTROL OF FERAL BIRDS - [22870] 173 CJ224-12/16 REQUEST FOR SPECIFIED AREA RATE IN BURNS BEACH – 179 [02137] CJ225-12/16 HILLARYS – KALLAROO COASTAL FORESHORE RESERVE 184 MANAGEMENT PLAN 2016-2021 – [89568] C78-12/16 COUNCIL DECISION – ADOPTION BY EXCEPTION 189 RESOLUTION - [02154, 08122] REPORTS – MAJOR PROJECTS COMMITTEE – 189 28 NOVEMBER 2016 CJ226-12/16 CONFIDENTIAL - JOONDALUP CITY CENTRE 190/253 DEVELOPMENT - MEMORANDUM OF UNDERSTANDING – [103036] REPORTS – POLICY COMMITTEE – 191 29 NOVEMBER 2016 CJ227-12/16 DRAFT FRAUD, CORRUPTION AND MISCONDUCT 191 CONTROL POLICY – [49586, 25586] CJ228-12/16 REVIEW OF MEMORIALS IN PUBLIC RESERVES POLICY – 196 [100385] CJ229-12/16 DRAFT PRIVATE CLUBS, INSTITUTIONS AND PLACES OF 202 WORSHIP ZONE LOCAL PLANNING POLICY – [106237] CJ230-12/16 DRAFT CONSULTING ROOMS LOCAL PLANNING POLICY – 209 [101289] CJ231-12/16 DRAFT SHORT-TERM ACCOMMODATION LOCAL PLANNING 215 POLICY – [72584] CJ232-12/16 KEEPING OF POULTRY ON RESIDENTIAL LAND – [01152] 223 CJ233-12/16 DRAFT LIGHT INDUSTRY ZONE LOCAL PLANNING POLICY 230 – [83628] CITY OF JOONDALUP - MINUTES OF MEETING OF COUNCIL - 13.12.2016 iv PAGE ITEM NO. 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REPORTS – FINANCE COMMITTEE – 237 7 DECEMBER 2016 CJ234-12/16 STATUS REPORT ON CITY FREEHOLD PROPERTIES 237 PROPOSED FOR DISPOSAL AND A PROPOSED CROWN LAND ACQUISITION – [63627] CJ235-12/16 CONFIDENTIAL – CAFÉS/KIOSKS/RESTAURANTS - 246/255 PROJECT STATUS – [102656] REPORT OF THE CHIEF EXECUTIVE OFFICER 247 CJ236-12/16 FUTURE UTILISATION OF WARRANDYTE PARK AND 247/19 CLUBROOMS, CRAIGIE – [26068, 09514, 105535, 104765] CJ237-12/16 CONFIDENTIAL - CHIEF EXECUTIVE OFFICER – NEW 248/257 CONTRACT OF EMPLOYMENT – [74574] URGENT BUSINESS 249 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 249 C79-12/16 NOTICE OF MOTION NO. 1 – CR KERRY HOLLYWOOD – 249 DOG EXERCISE PARK – [23475, 78624] C80-12/16 NOTICE OF MOTION NO. 2 – CR RUSS FISHWICK – LEASE 250 OF AIR SPACE OVER SUMPS – [42666, 78624] C81-12/16 NOTICE OF MOTION NO. 3 – CR JOHN CHESTER – VALUE 251 ADDING AND REPLACEMENT OF FELLED CITY TREES – [02767, 78624] ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE 252 NEXT MEETING C82-12/16 MOTION TO CLOSE MEETING TO MEMBERS OF THE 252 PUBLIC – [02154, 08122] CJ226-12/16 CONFIDENTIAL - JOONDALUP CITY CENTRE 253/190 DEVELOPMENT - MEMORANDUM OF UNDERSTANDING – [103036] CJ235-12/16 CONFIDENTIAL – CAFÉS/KIOSKS/RESTAURANTS - 255/246 PROJECT STATUS – [102656] CJ237-12/16 CONFIDENTIAL - CHIEF EXECUTIVE OFFICER – NEW 257/248 CONTRACT OF EMPLOYMENT – [74574] C83-12/16 MOTION TO OPEN MEETING TO MEMBERS OF THE PUBLIC 259 – [02154, 08122] CLOSURE 252 CITY OF JOONDALUP - MINUTES OF MEETING OF COUNCIL - 13.12.2016 1 CITY OF JOONDALUP COUNCIL MEETING HELD IN THE COUNCIL CHAMBER, JOONDALUP CIVIC CENTRE, BOAS AVENUE, JOONDALUP ON TUESDAY 13 DECEMBER 2016. DECLARATION OF OPENING The Mayor declared the meeting open at 7.00pm. ANNOUNCEMENT OF VISITORS Mayor: TROY PICKARD Councillors: CR KERRY HOLLYWOOD North Ward CR TOM McLEAN, JP North Ward – Deputy Mayor CR PHILIPPA TAYLOR North Central Ward absent from 10.10pm to 10.13pm CR NIGE JONES North Central Ward CR LIAM GOBBERT Central Ward CR RUSSELL POLIWKA Central Ward absent from 10.16pm to 10.19pm CR CHRISTINE HAMILTON-PRIME South-West Ward CR MIKE NORMAN South-West Ward CR JOHN CHESTER South-East Ward absent from 9.54pm to 9.56pm CR JOHN LOGAN South-East Ward CR RUSS FISHWICK, JP South Ward CR SOPHIE DWYER South Ward absent from 9.47pm to 9.48pm absent from 10.15pm to 10.18pm Officers: MR GARRY HUNT Chief Executive Officer absent from 9.25pm to 9.27pm absent from 10.19pm to 10.22pm MR MIKE TIDY Director Corporate Services MR JAMIE PARRY Director Governance and Strategy absent from 10.19pm to 10.22pm MS DALE PAGE Director Planning and Community Development absent from 8.31pm to 8.33pm until 10.19pm MR MICHAEL HAMLING Acting Director Infrastructure Services absent from 8.20pm to 8.22pm absent from 10.15pm to 10.22pm MR ROHAN KLEMM Acting Manager Leisure and Cultural Services until 9.37pm MR BRAD SILLENCE Manager Governance absent from 8.56pm to 8.57pm absent from 9.21pm to 9.23pm absent from 10.09pm to 10.11pm MR CHRIS LEIGH Manager Planning Services until 9.37pm MR MARK MCCRORY Manager Marketing and Communications until 9.05pm MR DANIEL DAVINI Media Advisor absent from 10.15pm to 10.22pm MR JOHN BYRNE Governance Coordinator absent from 10.19pm to 10.22pm MRS LESLEY TAYLOR Governance Officer absent from 10.19pm to 10.22pm MRS DEBORAH GOUGES Governance Officer absent from 9.43pm to 9.46pm absent from 10.19pm to 10.22pm There were 233 members of the public and one member of the press in attendance. CITY OF JOONDALUP - MINUTES OF MEETING OF COUNCIL - 13.12.2016 2 DECLARATIONS OF INTEREST Disclosures of Financial Interest/Proximity Interest A declaration under this section requires that the nature of the interest must be disclosed. Consequently a member who has made a declaration must not preside, participate in, or be present during any discussion or decision-making procedure relating to the matter the subject of the declaration. An employee is required to disclose their financial interest and if required to do so by the Council must disclose the extent of the interest. Employees are required to disclose their financial interests where they are required to present verbal or written reports to the Council. Employees are able to continue to provide advice to the Council in the decision making process if they have disclosed their interest. Name/Position Mr Garry Hunt, Chief Executive Officer. Item No./Subject CJ214-12/16 - Request for Annual Leave – Chief Executive Officer. Nature of interest Financial Interest. Extent of Interest The Chief Executive Officer has requested annual leave. Name/Position Cr Sophie Dwyer. Item No./Subject CJ218-12/16 - Tender 040/16 – Provision of Transactional Banking Services. Nature of interest Financial Interest. Extent of Interest Shareholdings for one of the tenderers exceed the prescribed limit. Name/Position Cr Russell Poliwka. Item No./Subject CJ226-12/16 - Confidential - Joondalup City Centre Development - Memorandum of Understanding. Nature of interest Proximity Interest. Extent of Interest Cr Poliwka owns property adjacent to the Joondalup City Centre development. Name/Position Mr Garry Hunt, Chief Executive Officer. Item No./Subject CJ237-12/16 – Confidential - Chief Executive Officer - New Contract Of Employment. Nature of interest Financial Interest. Extent of Interest The item relates to the Chief Executive Officer’s contract of employment.