MEETING OF TRURO CITY COUNCIL HELD ON MONDAY 23 APRIL 2018 at 7.00 pm PRESENT: The Mayor (Councillor J Tamblyn) Councillors Allen, Biscoe, Butler, Mrs Callen, Mrs Cox, Mrs Eathorne-Gibbons, Ellis, Rich, Roden, Smith, Ms Southcombe, Mrs Stokes, Mrs Tudor, Webb, Vella, Wells and Wilson APOLOGIES: Apologies for absence were submitted on behalf of Councillors Mrs Carlyon, Jones, Miss Jones, Mrs Neale, Nolan and Mrs Nolan Also in Attendance: Mr David Harris CC & Mr Michael Eathorne-Gibbons CC Mr Peter Bailey, Resident, who audio-recorded the meeting PRAYERS Prior to the formal business of the Council, due to apologies from the Mayor’s Chaplain, the Reverend Christopher Epps, the Mayor of Truro said prayers. 421 DISCLOSURE OR DECLARATIONS OF INTERESTS There were no disclosures or declarations of interest to report. 422 CORNWALL COUNCIL (F1) (i) Stadium for Cornwall Councillor Harris commented on Cornwall Council’s approval for the Stadium of Cornwall to go ahead, making it clear that the resolution contained the point that there would be no payment to Inox as a result of the stadium being built. (ii) Malpas Marine Councillor Rich commented that Malpas Marine had recently been on the market. The Port of Truro borrowed money from Cornwall Council to purchase the marine (at no extra cost to taxpayers), making it an official part of the Port of Truro, which ferry companies frequently used to land. The site included a workshop, slipway and yard. Consideration was now being given to have a café on the site to generate income towards paying off the loan. (iii) Tour of Britain Councillor Rich informed Members that Cornwall Council had agreed to employ someone to create a bid to encourage the Tour of Britain (a cycling tour) to come through Cornwall in 2020 and to plan the potential routes. (iv) Taxis – Demand Survey Councillor Biscoe reported that the results from a “demand survey” for Truro’s taxis would be published soon, to reveal whether there were sufficient numbers of Hackney carriages in the area. In addition, taxi drivers still wished to access the bus gate and lanes to try and be more efficient and a meeting was being arranged between them and Cornwall Council. (v) Bus Station Refurbishment Councillor Biscoe commented that the bus station was currently being refurbished due to subsidence and that it had significantly impacted the City’s trade. Councillor Biscoe praised Wilko in Boscawen Street, who had placed seats inside their shop by the window to allow residents to sit and wait for their busses to arrive at the stop outside. 202 COUNCIL – 23 APRIL 2018 (vi) Rail Network Councillor Biscoe informed Members that a new maintenance shed was being built at Penzance station, and rail network signaling would shortly be upgraded to allow for journeys every half hour between Penzance and Plymouth (from December 2018). Councillor Biscoe felt it was important to press Network Rail for further development during their next spending period (2019-2025) for digital signaling to allow for freight to be moved by rail, and to enhance the rail network through the re-opening of various halts in the area. (vii) Riverbank Collapse Councillor Biscoe reported that the River Allen’s riverbank had collapsed at the back of Vertigo. The Environment Agency commented that it was working with contractors to resolve the issue. (viii) “Place Shaping” Consultation Councillor Biscoe reminded Members to go to the basement at 22 Lemon Street and have a look at the “Place Shaping” consultation that was currently being held.The proposed “Peventinnie” community was included, as was the former Carrick Offices site. 423 OPEN SESSION FOR ELECTORS OF TRURO Mr Peter Bailey commented that he attended the Council meeting held Monday 26 March 2018 and wished for the minutes to be changed to reflect this. 424 MINUTES The Minutes of the Meeting of the Truro City Council 26 March 2018, having been previously circulated, were taken as read and signed by the Mayor as a correct record with the following amendments (and to include the addition of Mr Peter Bailey being in attendance, as per the above minute): (i) The date in the header be amended to read “26 March 2018” (ii) Truro Roseland Community Network Panel (Minute 389) Councillor Wells reported that no resolution had been passed and therefore the resolution should be removed along with the preceding words: "Following discussion it was proposed by the Mayor and…". At the end of the paragraph “Local Place-Shaping Fora” the following should be added: “It had been agreed that the City Council's representative should report on the Truro Place-Shaping Forum." 425 MAYOR’S COMMUNICATIONS The Mayor advised that it was his last Council meeting as Mayor. During his Mayoralty, the Mayor had received 230 invitations, and had attended 134 events, with his Deputy Mayor, Councillor Jones, having attended 64 events. There were another seven events for the Mayor to attend before the end of his term of office. The Mayor also mentioned that he was due to meet with members of the Filipino community the next day, to be presented with a traditional Filipino shirt to thank him for attending an event at the start of his Mayoral year. 426 CORRESPONDENCE Age UK Building The Town Clerk reported that he had received a letter from Mark O’Brien at Cornwall Council informing him that Age UK had now moved out of their building and asking if the Town Clerk knew of anyone who could be interested in renting it. The Town Clerk 203 COUNCIL – 23 APRIL 2018 informed Members that if they knew of anybody who could be interested to let Mr O’Brien know. Members discussed the building and it was noted that though it was no longer suitable for Age UK’s needs, the building was of sound build. As the Boy’s Club was next door, there was the question as to whether the building would be useful for youth-related services. 427 COMMITTEE REPORTS The Minutes of the Meetings of the under-mentioned Committees were approved and adopted by the Council, except where otherwise stated:- (1) MEETING OF THE PLANNING COMMITTEE 5 APRIL 2018 Proposed by Councillor Vella, seconded by Councillor Ellis (2) MEETING OF THE PARKS AND AMENITIES COMMTTEE 9 APRIL 2018 Proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Ms Southcombe (3) MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE 19 APRIL 2018 Proposed by Councillor Roden, seconded by Councillor Wells (i) General – Date of the Meeting It was noted that the meeting took place on Thursday 19 April 2018. (ii) Minute No: 414 – Grant Application – City of Lights (F8) Councillor Mrs Allen raised concern regarding the outcome of the City of Lights grant application. Following discussion regarding the good work the City of Lights team had been doing, and the importance of the event, it was proposed by Councillor Biscoe and seconded by Councillor Smith that it be RESOLVED (i) to increase the City Council’s grant funding to the City of Lights 2018 to £3k as requested; (ii) that a Member of Truro City Council be selected during the Adjourned Council meeting, to be held 21 May 2018, to sit on the City of Lights committee. Councillor Mrs Callen requested her name be recorded as having voted against the above resolution. (iii) Minute No: 415 – Devolution (F20) The Town Clerk informed Members that as it was the last Council meeting prior to the commencement of the General Data Protection Regulations (25 May 2018), a panel of five members needed to be selected to agree upon Council policy for data protection, terms of retention for documents, and to undertake a regular audit of the Council’s internal processes. Following discussion, it was proposed by Councillor Mrs Butler and seconded by the Mayor that it be RESOLVED that the five Members of Truro City Council to sit on the General Data Protection Regulations (GDPR) group be as follows: 204 COUNCIL – 23 APRIL 2018 The Mayor, Deputy Mayor, and the Chairmen of Planning, Parks and the Finance and General Purposes committees, and this panel be given delegated powers to act in matters relating to the Regulations. 428 ELECTION OF THE COMMITTEE SELECTION COMMITTEE (F6/5) Prior to members voting, the Town Clerk requested that should anyone be unable to attend the meeting on 17 May they should not allow their name to go forward for nomination. In accordance with Procedural Guidance 3, the Council proceeded to elect by ballot, five members to serve with the Mayor and Deputy Mayor for the ensuing year 2018/2019 as follows:- Councillor Wells 10 votes Councillor Roden 9 votes Councillor Mrs Eathorne-Gibbons 7 votes Councillor Nolan 6 votes Councillor Webb 6 votes (It should be noted that Councillor Mrs Callen also received 6 votes but declined to sit on the Committee to allow the other Councillors to sit.) RESOLVED that the Committee Selection Committee (i) be held at 6.30 p.m. on Thursday 17 May 2018; (ii) comprise Councillors Wells, Roden, Mrs Eathorne-Gibbons, Nolan and Webb together with the Mayor and Deputy Mayor; (iii) be given power to act in determining the membership of the Standing Committees of the Council for 2018-2019. 429 TOWN CLERK’S REPORT (i) Devolution In addition to the written report, the Town Clerk commented that the handover of Zeb’s (at the Leats) had completed that day, and that Cornwall Council were taking forward Carrick Sports Hall for completion soon. (ii) Relocation from Municipal Offices Councillors raised concern over holding meetings at Cornwall Council due to lack of public transportation and lack of access for members of the public.